> For the complete documentation index, see [llms.txt](https://info.edusuite.asia/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://info.edusuite.asia/product-guide-admissions/administrator/planning/examination-schedule.md).
# Examination Schedule
The **Examination Schedule** feature allows you to create, manage, and monitor examination schedules for applicants.
## Access and Navigation
You can access the **Examination Schedule** under the **Planning** module.
{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}
## Filters
Use the filters at the upper-left side of the page to narrow down the list of schedules:
* **Admission Setup** – Filter by admission batch/setup
* **Date** – Filter by the exam date
* **Start Time** – Filter by the schedule's start time
* **End Time** – Filter by the schedule's end time
## Create a New Exam Schedule
* Click the **New** button at the upper-right corner of the page
* A pop-up form will appear. Provide the following details:
* **Description** – Name/label of the schedule
* **Venue** – Specify the exam venue in one of three ways:
* Select from a dropdown of predefined venues
* Manually type a new venue
* Paste an online conferencing link (e.g., Zoom, Google Meet)
* **Admission Setup** – Select the applicable admission setup
* **Date** – Choose the exam date
* **Start Time / End Time** – Set the time range for the exam
* **Capacity** – Limit the number of applicants for the schedule
* **Receive Email Notification When Threshold is Met** – (Optional) Enable to receive alerts when capacity is reached
* Click **Add Examination Schedule** to save
## Examination Schedule Statuses
Each exam schedule will display one of the following statuses:
* **Overdue** – The scheduled exam date and time have already passed
* **Inactive** – The schedule exists but has not yet been opened
* **Open** – The exam schedule is currently active and available for applicants
* **Closed** – The schedule has been manually closed and is no longer accessible to applicants
## Manage Exam Schedules
### Open a Schedule
* Only **Inactive** or **Open** schedules that are not yet overdue can be opened
* Click the **Open Schedule** button on the right side of the schedule row
### Closing a Schedule
To close an open schedule, click **Close Schedule** on the right side of the row
## View Scheduled Applicants
* Click **View Applicants** on the right side of a schedule
* A pop-up will appear listing all applicants currently assigned to that exam schedule
* From this view, you can:
* **Reschedule** – Click the **Reschedule** button next to the applicant’s name to assign them to a different schedule
* **Resend Exam Permit** – Select one or more applicants, then click **Send Exam Permit** at the upper-right of the pop-up to reissue the exam notification
## Edit a Schedule
* Click the three-dot menu icon on the right side of the schedule
* Select **Edit**
* A pop-up will appear with editable fields
{% hint style="warning" %}
**Admission Setup** is no longer editable once the schedule is create
{% endhint %}
* Make the necessary changes and click **Save**
## Delete a Schedule
* Click the three-dot menu icon on the right side of the schedule
* Select **Delete**
* Confirm the deletion in the prompt that appears
