Examination Schedule

The Examination Schedule feature allows you to create, manage, and monitor examination schedules for applicants.

Access and Navigation

You can access the Examination Schedule under the Planning module.

Filters

Use the filters at the upper-left side of the page to narrow down the list of schedules:

• Admission Setup – Filter by admission batch/setup

• Date – Filter by the exam date

• Start Time – Filter by the schedule's start time

• End Time – Filter by the schedule's end time

Create a New Exam Schedule

• Click the New button at the upper-right corner of the page

• A pop-up form will appear. Provide the following details:

  • Description – Name/label of the schedule

  • Venue – Specify the exam venue in one of three ways:

    • Select from a dropdown of predefined venues

    • Manually type a new venue

    • Paste an online conferencing link (e.g., Zoom, Google Meet)

  • Admission Setup – Select the applicable admission setup

  • Date – Choose the exam date

  • Start Time / End Time – Set the time range for the exam

  • Capacity – Limit the number of applicants for the schedule

  • Receive Email Notification When Threshold is Met – (Optional) Enable to receive alerts when capacity is reached

• Click Add Examination Schedule to save

Examination Schedule Statuses

Each exam schedule will display one of the following statuses:

• Overdue – The scheduled exam date and time have already passed

• Inactive – The schedule exists but has not yet been opened

• Open – The exam schedule is currently active and available for applicants

• Closed – The schedule has been manually closed and is no longer accessible to applicants

Manage Exam Schedules

Open a Schedule

• Only Inactive or Open schedules that are not yet overdue can be opened

• Click the Open Schedule button on the right side of the schedule row

Closing a Schedule

To close an open schedule, click Close Schedule on the right side of the row

View Scheduled Applicants

• Click View Applicants on the right side of a schedule

• A pop-up will appear listing all applicants currently assigned to that exam schedule

• From this view, you can:

  • Reschedule – Click the Reschedule button next to the applicant’s name to assign them to a different schedule

  • Resend Exam Permit – Select one or more applicants, then click Send Exam Permit at the upper-right of the pop-up to reissue the exam notification

Edit a Schedule

• Click the three-dot menu icon on the right side of the schedule

• Select Edit

• A pop-up will appear with editable fields

• Make the necessary changes and click Save

Delete a Schedule

• Click the three-dot menu icon on the right side of the schedule

• Select Delete

• Confirm the deletion in the prompt that appears