Finance Reports

Last updated: October 18, 2020 by BAS

Summary Balance Report

This report shows you the collectibles and balance due per student.

Select the term you want to download and click on the Download Report button.

Information included in this report are as follows:

• Student Type

• Student Name (Last Name, First Name format)

• Program Name

• Student Number

• Year Level

• Student's selected Payment Scheme

• Enrollment Status

• Total Units Enlisted

• Total Tuition Collectible

• Total Lab Fee Collectible

• Total Miscellaneous Fee Collectible

• Total Discounts Applied

• Total Collectibles before penalties

• Total Penalties applied

• Overpayment transfers from past terms

• New Total Collectible

• Total Payment

• Total Refunds

• Balance

• Remarks (FULLY PAID or Empty)

• Balance Percentage

A summary of the Summary Balance Report containing the total collectibles and balance percentage for all students combined is available at the bottom portion of the report

Generating this report should take no more than 10 minutes.

Sales Report

This report shows you all transactions done on a specific date or within a range of dates.

Select the term you want to download and click on the Download Report button. A modal will appear where you can set the date of transactions to be downloaded.

Date Type

• Value date - Date when the payment was made

• Record Date - Date when the transactions were recorded

Information included in this report are as follows:

• Transaction OR/AR Number

• Value date

• Student Name (Last Name, First Name format)

• Student Type

• Amount Paid

• Deductions from Merchant fees and taxes

• Total Payment

• Description or Remarks for the transaction

• Payment Mode

• Name of Cashier / Recorded By

• Timestamp for transaction record

A summary per bank account in the sales report at the bottom portion. Each bank account will display amount of sales and any deductions for each payment mode.

Generating this report should take no more than 10 minutes.

Promissory Notes Report

This report shows you the list of students who submitted Promissory Notes to the finance office.

Select the term you want to download and click on the Download Report button.

Information included in this report are as follows:

• Student Number

• First Name

• Last Name

• Program Code

• Promised Amount

• Status of Promissory Note Payment - This will automatically change once the student has made the full payment for the promised amount.

Generating this report should take no more than 5 minutes.