# Receipt Number Format

This feature enables you to configure the format of receipts used by the school, including both Official Receipts (OR) and Acknowledgement Receipts (AR).

## Access and Navigation

To access this module, go to **Planning** > **Finance Setup** > **Receipt Number Format**

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FTu4JL77skpNrBZVtmdpR%2Fimage.png?alt=media&#x26;token=e8959410-6449-47e8-9b54-73e1c2bba418" alt=""><figcaption></figcaption></figure>

If you cannot view the link from the list, check the privilege assigned to your account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
{% endhint %}

As the legends indicate, follow the guide to format the OR and AR numbers.

**Example formats:**

**xXx-000** - for OR/AR formats such as **aBc-456, sCs-098,** or **eRh-532**

**XXX-0000 -** for OR/AR formats such as **ABC-4567, SCS-0980,** or **ERH-5324**

**xxx-000-xx0** - for OR/AR formats such as **abc-456-bb1, scs-098-iu0,** or **erh-532-ff3**

## Add/Edit the OR/AR Format

Double-click the box to enter the desired format. Once you've made the changes, click anywhere outside the box to automatically save them.

![](https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M1SysIMhMO_ls3VlZcw%2F-M71ugdwDqDRQd8ICVMF%2F-M71vH3A52ykjmMSGQnQ%2Fimage.png?alt=media\&token=e2bc0e8a-aeaf-4e93-8c49-068fdb332b9e)

If no format is set, the receipt number entered during Payments will not be validated and will allow free-form input.

## Delete the OR/AR Format

Double-click the box to delete the entered format. Once the format is cleared, click anywhere outside the box to automatically save the changes.

![](https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M1SysIMhMO_ls3VlZcw%2F-M71vQiV5Q4sGwhmILfY%2F-M71wZeNVqLrMb2RDaT1%2Fimage.png?alt=media\&token=182f8cfc-8874-48bd-974a-f163de960592)