Edusuite
  • Home
  • Product Guide: UNI
    • 📘Administrator
      • Getting Started
        • System Home Page
      • Planning
        • Planning Setup
          • Room Types
          • Rooms
          • Schedule Types
          • Departments
          • Colleges
          • Grading Systems
          • Grading Templates
          • Courses
          • Electives
          • Course Equivalencies
          • Programs
          • Block Sections
        • Class Demand
        • Schedules
          • Plotting Schedule
          • Section Offerings Management
          • Opening Enrollment
      • Registrations
        • Registration Setup
        • Student Registrations
      • Enrollment
        • Enrollment Setup
          • General Enrollment Settings
          • Block Enrollment Settings
          • Enrollment Schedule
          • Enrollment Policy
        • Enlistments
        • Enrollment Status
      • Finance
        • Finance Setup
          • Payment Mode Settings
          • Payment Schemes
          • Account Codes Setup
          • Tuition Plans
          • Discounts
          • Penalties
          • Other Fees
          • Payment Settings
          • Refund Settings
          • Adjustment Charges
          • Preview SOA Instructions
          • Enrollment Payment Instructions
          • Receipt Number Settings
          • Payment Channels Manager
        • Online Payments Dashboard
        • Payments
        • SOA Manager
        • SOA Preview Manager
        • Reconciliation
      • Users
        • User Setup
          • User Groups
          • Users
          • User Information Fields
        • Students
        • Faculty
      • Utilities
        • Ongoing Classes
          • Auto-Computation of Final Grades
        • Clearances
        • Ticket Requests
        • Announcements
        • Links Manager
        • Notifications Dashboard
      • Security
      • Reports
        • Student Reports
        • Faculty Reports
        • Finance Reports
      • Settings
        • School Settings
          • School Profile
          • Data Import Wizard
          • Term Settings
          • Flowchart Simulator
          • System Label Settings
          • Student Number Generator
          • Grading Settings
          • User Settings
          • Integration
            • Canvas by Instructure
        • Notification Templates
        • Report Templates
    • 📘Faculty
      • Getting Started
      • Account Management
      • Teaching Settings
      • Managing Classes
        • Accepting or Rejecting Offered Classes
        • Viewing Class Lists
        • Updating Grades
      • Ticket Requests
    • 📘Student
      • Getting Started
      • Account Management
      • Profile Verification
      • Enlistment
      • Viewing of Grades
      • Transaction History
      • Ticket Requests
  • Product Guide: K12
    • 📘Administrator
      • Getting Started
        • Account Management
        • System Home Page
      • Planning
        • Grading Setup
          • Grading Settings
          • Academic Grading Setup
          • Non-Academic Grading Setup
        • School Year Setup
          • Workflow Settings
          • Units
          • Academic Terms
          • Room Types
          • Rooms
          • Schedule Types
          • Tracks and Strands
          • Grade Levels
          • Subject Areas
          • Sections
          • Clubs
        • Finance Setup
          • Payment Settings
          • Finance Settings
          • Ledger Codes Setup
          • Tuition Plans
          • Discounts
          • Additional Charges
          • Payment mode
          • School Supplies
          • Other Fees
          • Receipt Number Format
          • Cashier Settings
          • Payment Instructions
        • Scheduler
      • Registrations
        • Registration Setup
        • Student Registration
        • Manage Registrations
      • Enrollment
        • Enrollment Setup
        • Subject Tagging
        • Enlistment
        • Requirements Verification
        • School Supplies Monitoring
        • Enrollment Status List
      • Finance
        • Online Payments Dashboard
        • Payments
        • Payments Verification
        • SOA Manager
        • Reconciliation
      • Users
        • User Setup
          • User Groups
          • Users
          • User Information Fields
        • Guardians
        • Student
          • Student Records
        • Faculty
        • Faculty Groups
      • Ongoing Classes
        • Academic Scoresheet
        • Non-Academic Scoresheet
          • Adviser's Remarks
        • Clubs Scoresheet
        • Principal's Remarks
        • Promotion Tagging
      • Utilities
        • Clearance Manager
        • Links Manager
        • Announcements
        • Notifications
      • Reports
        • Finance Reports
        • Student Reports
        • Faculty Reports
      • Settings
        • School Settings
        • Notification Templates
        • Report Templates
      • Security
    • 📘Faculty
      • Account Management
      • Faculty Portal Home Page
      • Manage Academic Scoresheets
      • Manage Non-Academic Scoresheets
      • Clubs Scoresheet
      • Principal's Remarks
    • 📘Guardian/Parents
      • Account Management
      • Guardian/Parents Portal Home Page
      • Student Registration
      • Online Enrollment
      • Payments and Transaction History
      • Grades Viewing
  • Product Guide: ADMISSIONS
    • 📘Administrator
      • General
        • Landing Page
        • Home Page
      • Login and Profile
        • Login
        • Reset Password
        • Update Password
      • Planning
        • Admissions Setup
        • Interview Setup
        • Examination Schedule
        • Tagging Setup
        • Track Setup
        • Announcements
        • Admission Decision Status
      • Finance
        • Fee Setup
        • Discounts
      • Registrations
        • Bulk Update
        • For Payment
        • For Review
        • For Recommendation
        • For Processing
        • For Deliberation
        • For Interview
        • Manage Interview Notes
        • For Releasing of Results
      • Admission Decision
        • Decision Tagging
        • Applicant Tagging
        • Resolution
        • Reports
      • Resolution
      • Reports and Downloads
      • Inquiry
      • Users
      • Settings
      • Security
    • 📘Applicant
      • Login and Profile
      • Home
      • Applications
        • My Registrations
        • My Payables
        • My Recommendations
        • My Schedules
        • My Requirements
  • REPORT AN INCIDENT
    • 🏫Edusuite UNI
      • UNI Administrator
      • UNI Faculty
      • UNI Student
    • 🏫Edusuite K12
      • K12 Administrator
      • K12 Faculty
      • K12 Parent/Guardian
    • 🏫Edusuite Admissions
      • Admissions Administrator
      • Admissions Applicant
    • ❓Product Inquiry
    • 👍Feature Request
Powered by GitBook
On this page
  • Access and Navigation
  • Create a New School Supply
  • Edit a School Supply
  • Delete a School Supply

Was this helpful?

  1. Product Guide: K12
  2. Administrator
  3. Planning
  4. Finance Setup

School Supplies

Last updated: January 2025

PreviousPayment modeNextOther Fees

Last updated 3 months ago

Was this helpful?

The purpose of this feature is to set up the school supplies offered by the institution. Before proceeding, ensure that the necessary prerequisites, such as Units, Tracks/Strands, Grade Levels, and Subjects, are already configured. Once set up, these supplies can be assigned to students during enlistment and payment, streamlining the process for both administrators and students.

Access and Navigation

To access this module, go to Planning > Finance Setup > School Supplies

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New School Supply

  • Click + New

  • Fill out the necessary details:

    • Type - Specifies the type of school supply

    • Payment Group Fee Type - Changes to the same selected option in the Type field

    • Title - The title of the book or Name - when the type is Non-Book

    • Author - The author of the book or Details - when the type is Non-Book

    • Additional Details - Any additional information about the book

    • Price - The cost of the supply

    • Grade Levels/Strands - Indicates the grade levels or strands to which this supply is applicable. The supply will only appear for the selected levels during enrollment

    • Subject Area - Categorizes the book within a specific subject area or group

    • Subjects - Add subjects only if the book should apply exclusively to students enrolled in special classes

    • Required Toggle Button - School admin can now mark an item as required or not. If toggled on a required, guardians will be unable to deselect a required item in the Step 3 of the Enlistment process, which is the selection of payment scheme and selection of supplies/optionals

If an Item is intended to be applied or viewable by all students within a selected grade level, there is no need to fill out the "Subjects" field.

However, if your school offers differentiated classes, such as "Advanced" and "Regular," it is recommended to populate the "Subjects" field with the specific "Advanced" subject where the item will be utilized. This ensures that the item is assigned appropriately based on the class type.

  • Click Add New School Supplies once done

Edit a School Supply

Click the Pencil button of the School Supply you wish to edit. Modify the contents as needed. Click Save Changes once completed.

Delete a School Supply

To delete a school supply, click the Trash Bin icon next to the item you wish to remove. A confirmation pop-up window will appear to verify your action. If you are certain, click Yes, Delete; otherwise, select No to cancel the deletion.

📘