Finance Reports
Last updated: March 2025
Finance reports help monitor tuition, payments, promissory notes, and overpayments. The Faculty Reports can be found under the Reports Menu.
Check the privilege assigned to your user account or role if you cannot view a link from the list.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
Summary Balance Report
Shows collectibles and outstanding balances per student.
Select the term you want to download and click on the Download Report button or Email Me This Report button.
Included Data:
Student Type
Student Name (Last Name, First Name format)
Program Name
Student Number
Year Level
Student's selected Payment Scheme
Enrollment Status
Total Units Enlisted
Total Tuition Collectible
Total Lab Fee Collectible
Total Miscellaneous Fee Collectible
Total Discounts Applied
Total Collectibles before penalties
Total Penalties applied
Overpayment transfers
New Total Collectible
Total Payment
Total Refunds
Balance
Remarks (FULLY PAID or Empty)
Balance Percentage
A summary section with total balance and collectible data is shown at the bottom of the report.
Sales Report
Displays all financial transactions within a selected date range.
Date Filters:
Value Date – Date the payment was made
Record Date – Date the transaction was recorded
Set the parameters of the report you want to download and click on the Download Report button or Email Me This Report button.
Chart of Accounts Report
Generates a detailed report of all fees, tuition, and applied discounts, aiding in financial tracking and analysis.
Select the term you want to download and click on the Download Report button or Email Me This Report button.
Promissory Notes Report
Lists students who submitted promissory notes to the finance office.
Select the term you want to download and click on the Download Report button or Email Me This Report button.
Included Data:
Student number
Student First Name
Student Last Name
Program Code
Promised payment amount
Status (automatically updates once full payment is made)
Overpayment Report
Displays all students who have overpaid their accounts.
Filters:
Select a start and end date to view overpayments within a specific period.
Set the parameters of the report you want to download and click on the Download Report button or Email Me This Report button.
Output Format: PDF or Excel
Other Fees Report
The Other Fees Report provides a list of all students who have been tagged with additional fees outside of standard tuition and charges.
Filter Options: Select the appropriate term to filter the report.
Report Includes:
Fee Name
Student Name
Student Number
Program
Amount Due
Payment Details
Late Payment Penalties Report
The Late Payment Penalties Report displays all students who were charged penalties for late payments.
Filter Options: Select the term and specify a date range to narrow down the data.
Report Includes:
Date the Penalty Was Applied
Student Name
Student Number
Penalty Details
Adjustment Report
The Adjustment Report lists all students who have had assessment or enlistment adjustments.
Filter Options: Select the appropriate term to view the relevant records.
Report Includes:
Student Name
Student Number
Program
Adjustment Details
Dropping/Cancellation Remarks
Adjustment Date
Adjustment Amount
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