Audit Trail

Last updated: March 2025

The Audit Trail feature records all user activities within the system. Each log entry captures specific actions performed by users, along with corresponding timestamps, providing full visibility into system usage and changes.

Access and Navigation

You can access the Audit Trail by navigating to Security > Audit Trail.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen

Select a Date Range

To filter activity logs based on a specific time period, use the date range selector at the top of the page. Available options include:

• Today (default): Displays all activities from 12:00 AM up to the current time

• Yesterday: Shows activities from 12:00 AM to 11:59:59 PM of the previous day

• All Time: Displays all recorded activities since the system's initialization

• Selected Date Range: Allows you to manually set both a start and end date to display logs within that specific range

Search for Activity Logs

To narrow down the results:

• Use the search bar located at the upper-right corner of the page

• Enter relevant keywords such as:

  • User names

  • Student numbers

  • Email addresses

  • Course codes

  • Action types (e.g., "created", "updated", "deleted")

• The system will display all matching activity logs based on your input

Frequently Asked Questions (FAQs)

Question: How do we ensure that records in the system are secured and that only authorized users perform actions?

Answer: The system includes a comprehensive Audit Trail module that tracks every transaction performed by users. Each log entry includes the date and time, the user account responsible for the action, and the specific changes made. This ensures transparency, accountability, and traceability of all system activity, helping schools monitor and confirm that only trusted users are performing critical tasks.