> For the complete documentation index, see [llms.txt](https://info.edusuite.asia/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://info.edusuite.asia/product-guide-uni/admin-home/security/audit-trail.md).

# Audit Trail

Last updated: March 2025

The **Audit Trail** feature records all user activities within the system. Each log entry captures specific actions performed by users, along with corresponding timestamps, providing full visibility into system usage and changes.

## Access and Navigation

You can access the **Audit Trail** by navigating to **Security > Audit Trail**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcagFBP0kP0e-K85JBXufKXHhg-GpkBgNf7aGUIlBwHm52wY4euO4oju4z0EvDN9E-6tviODSisSkGmGbaJjC0fyjAd1VzZ3w_lF6ri04R41VpiwAop4qJ_NRXjpf60ET9WeAbCy7rcxyXSQqgLYpcD0wc?key=p2cocGG6YV511mosOrIKYw" alt=""><figcaption></figcaption></figure>

Check the privilege assigned to your user account or role if you cannot view a link from the list.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
{% endhint %}

## Select a Date Range

To filter activity logs based on a specific time period, use the **date range selector** at the top of the page. Available options include:

* **Today** *(default)*: Displays all activities from 12:00 AM up to the current time
* **Yesterday**: Shows activities from 12:00 AM to 11:59:59 PM of the previous day
* **All Time**: Displays all recorded activities since the system's initialization
* **Selected Date Range**: Allows you to manually set both a start and end date to display logs within that specific range

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe-stC81MGzPPn4BDs_Z9dvJmAET_hi4RJ2aGeHwj3rHGAldCzC8ouS1c4hsDKbCxRMs2HY1Lrk7UD-sYvO6eBvad6D2xecsE4zzAsID9SPopi1VkiWzzcNQ8BBCfRN3BWik1sF2ZYNyLYIId-dIqyGj_HR?key=p2cocGG6YV511mosOrIKYw" alt=""><figcaption></figcaption></figure>

## Search for Activity Logs

To narrow down the results:

* Use the **search bar** located at the upper-right corner of the page

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfdY3NB0YICFYAt8OZItrXirdawrcqALOgJ_YTG-BQJGuDaSQL7vAf2eoqmAuFyQjjB5NCfBf7m5yHDXf6muHKUryl95goInGp17qlTy34np17eWWm5WlbCBez5ytIE65Pya2OVQL4XEKKU_27UeuJmtA8F?key=p2cocGG6YV511mosOrIKYw" alt=""><figcaption></figcaption></figure>

* Enter relevant keywords such as:
  * User names
  * Student numbers
  * Email addresses
  * Course codes
  * Action types (e.g., "created", "updated", "deleted")
* The system will display all matching activity logs based on your input

## Frequently Asked Questions (FAQs)

**Question:** How do we ensure that records in the system are secured and that only authorized users perform actions?

**Answer:** The system includes a comprehensive **Audit Trail** module that tracks every transaction performed by users. Each log entry includes the **date and time**, the **user account** responsible for the action, and the **specific changes made**. This ensures transparency, accountability, and traceability of all system activity, helping schools monitor and confirm that only trusted users are performing critical tasks.