# Student Promotion

The **Student Promotion** feature allows you to view, evaluate, and manage students’ promotion status.

## Access and Navigation

Navigate to **Utilities > Student Promotion** to access this feature.

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FP8hzeZjRQ7CxaOE5vmMM%2Funknown.png?alt=media&#x26;token=fba6606d-98ff-47ca-b6d2-76f9cf9fb0de" alt=""><figcaption></figcaption></figure>

Check the privilege assigned to your user account or role if you cannot view a link from the list.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
{% endhint %}

## Filters

Use filters to narrow down the list of students:

* **Status** – Filter by promotion status
* **Year Level** – Filter by student year level

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FucaNtgrmC0HsTqO9QF8h%2Funknown.png?alt=media&#x26;token=d9aa4d40-cb75-40fb-9386-59fdaff62fbc" alt=""><figcaption></figcaption></figure>

## View a Student

To view a student’s details:

* Click **“View Student”** on the rightmost side of the student’s row

  <figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2F1uu5iZI8CIdzpM2BAUy8%2Funknown.png?alt=media&#x26;token=b97150e1-2a36-4459-b98d-62ed025c64e0" alt=""><figcaption></figcaption></figure>
* A side panel will appear displaying the student’s grades&#x20;

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2F4bOxB5Q638hi99UUoF5Z%2Funknown.png?alt=media&#x26;token=83780e08-a52a-49de-a4fe-425666142192" alt=""><figcaption></figcaption></figure>

## Update Promotion Status

To update a student’s promotion status:

* Open the student record
* Click the **“Evaluate Promotion”** icon

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FNfCx4ojLuQkuTsM6Gj9a%2Funknown.png?alt=media&#x26;token=c690234d-4783-4192-980c-1863c62d2e0e" alt=""><figcaption></figcaption></figure>

* Select the appropriate status from the pop-up:
  * **Promoted** – The student advances to the next year level, even if not all required units are completed
  * **Retained** – The student remains in their current year level based on the curriculum’s Year Level Classification and is advised to enroll in courses within that level
  * **Removals** – The student is not allowed to enlist; the enrollment banner is hidden
  * **Dropped from the rolls** – The student is not allowed to enlist; the enrollment banner is hidden

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FpiRBdVOWE2Fp77UcAfpz%2Funknown.png?alt=media&#x26;token=ccb558f3-7310-4cc2-835c-2c975ebb31b9" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
&#x20;If no status is assigned, the student will automatically retain their computed year level, and no advising changes will be applied.
{% endhint %}

* Click **“Save”** to finalize the update

{% hint style="info" %}
Related Enrollment Eligibility Settings: General Enrollment Settings> [Student Promotion](https://info.edusuite.asia/product-guide-uni/enrollment/enrollment-setup/general-enrollment-settings#student-promotion)
{% endhint %}