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Student Promotion

Last updated: April 2026

The Student Promotion feature allows you to view, evaluate, and manage students’ promotion status.

Access and Navigation

Navigate to Utilities > Student Promotion to access this feature.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Filters

Use filters to narrow down the list of students:

  • Status – Filter by promotion status

  • Year Level – Filter by student year level

View a Student

To view a student’s details:

  • Click “View Student” on the rightmost side of the student’s row

  • A side panel will appear displaying the student’s grades

Update Promotion Status

To update a student’s promotion status:

  • Open the student record

  • Click the “Evaluate Promotion” icon

  • Select the appropriate status from the pop-up:

    • Promoted – The student advances to the next year level, even if not all required units are completed

    • Retained – The student remains in their current year level based on the curriculum’s Year Level Classification and is advised to enroll in courses within that level

    • Removals – The student is not allowed to enlist; the enrollment banner is hidden

    • Dropped from the rolls – The student is not allowed to enlist; the enrollment banner is hidden

If no status is assigned, the student will automatically retain their computed year level, and no advising changes will be applied.

  • Click “Save” to finalize the update

Related Enrollment Eligibility Settings: General Enrollment Settings> Student Promotion

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