Student Promotion
Last updated: April 2026
The Student Promotion feature allows you to view, evaluate, and manage students’ promotion status.
Access and Navigation
Navigate to Utilities > Student Promotion to access this feature.
Check the privilege assigned to your user account or role if you cannot view a link from the list.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
Filters
Use filters to narrow down the list of students:
Status – Filter by promotion status
Year Level – Filter by student year level
View a Student
To view a student’s details:
Click “View Student” on the rightmost side of the student’s row
A side panel will appear displaying the student’s grades
Update Promotion Status
To update a student’s promotion status:
Open the student record
Click the “Evaluate Promotion” icon
Select the appropriate status from the pop-up:
Promoted – The student advances to the next year level, even if not all required units are completed
Retained – The student remains in their current year level based on the curriculum’s Year Level Classification and is advised to enroll in courses within that level
Removals – The student is not allowed to enlist; the enrollment banner is hidden
Dropped from the rolls – The student is not allowed to enlist; the enrollment banner is hidden
If no status is assigned, the student will automatically retain their computed year level, and no advising changes will be applied.
Click “Save” to finalize the update
Related Enrollment Eligibility Settings: General Enrollment Settings> Student Promotion
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