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Release Notes: College

Last updated: June 21, 2022 by BAS

2.9.19.1

April 28, 2022

Fixes

  • Implemented data patches for enrolled students.
  • Fixed an issue regarding payments recording and audit trail entries.

2.9.19.0

April 13, 2022*

What's New

  • Ticket Requests 2.0

Minor Updates

  • Students that have enlistments that are not yet verified will not be allowed to pay through the available Payment Options in Edusuite.

Fixes

  • Fixed an issue where users were unable to generate reports where the results include inactive students.

2.9.18.2

April 6, 2022

Fixes

  • Fixed an issue where some records in the Faculty Teaching Profiles were being reset.

2.9.18.1

March 30, 2022

Fixes

  • Fixed an issue where users were unable to enlist.
  • Fixed an issue where the Term GPA included courses that were not supposed to be included.

2.9.18.0

March 21, 2022

What's New

  • Login with Google: Google SSO Integration
  • Term Grades Report (Report Card)

Minor Updates

  • Ticket Requests enhancement: Ticket Type column added.

Fixes

  • Fixed an issue where users were unable to see the schedules and class size in Schedules Summary View.
  • Fixed an issue where users were unable to download the Enrollment Report.

2.9.17.7

March 14, 2022

Fixes

  • Fixed an issue where the faculty loading module did not assign courses to faculty members.

2.9.17.4

March 10, 2022

Fixes

  • Fixed an issue where Links are not being displayed in the login screen.

2.9.17.4

March 2, 2022

Fixes

  • Fixed an issue where users were unable to assign new faculty members to sections.

2.9.17.3

February 28, 2022

Fixes

  • Fixed an issue where some students were not automatically tagged as Officially Enrolled.
  • Fixed an issue where users were unable to view their classes from the Faculty Portal.
  • Fixed an issue where users were unable to download the Students list.

2.9.17.2

February 21, 2022

Fixes

  • Fixed an issue where successful online payments showed a 'Failed' status in the online payments dashboard.

2.9.17.1

February 18, 2022

Fixes

  • Fixed an issue where users were unable to enlist in both the admin and student portals.

2.9.17.0

February 17, 2022

What's New

Minor Updates

  • A new Payment Channel filter was added in the Online Payments Dashboard.
  • Planning Setup menus are now paginated.
  • Users may now view and select Payment Schemes by term.
  • Optimizations to the Student Flowchart view.
  • A new 'Credited Grade' column was added to the Import Grades template.

Fixes

  • Fixed an issue where the statuses of online payments did not reflect properly.
  • Fixed an issue where some payments did not show in the transactions page.
  • Fixed an issue where users were unable to access the Schedules view.
  • Fixed an issue where some students were shown in the wrong classes.
  • Fixed an issue where some widgets did not load properly.
  • Fixed an issue where users were unable to start the next term.
  • Fixed an issue where unable to run the auto-scheduler by block section.
  • Fixed an issue where users were unable to view the Class Demand list.

2.9.16.11

February 21, 2022

Fixes

  • Fixed an issue where some Dragonpay payments did not automatically reflect the updated transaction statuses.

2.9.16.10

February 21, 2022

Fixes

  • Fixed an issue where users were unable to refresh schedules.
  • Fixed an issue where some students were unable to access the My Grades page.

2.9.16.9

February 18, 2022

Fixes

  • Fixed an issue where users were unable to enlist some subjects.

2.9.16.8

January 31, 2022

Fixes

  • Fixed an issue where users were unable to download the TOR.
  • Fixed an issue where some students were unable to make payments via Dragonpay.

2.9.16.7

January 18, 2022

Fixes

  • Fixed an issue where users were unable to update the next term's schedule.

2.9.16.6

January 13, 2022

Fixes

  • Fixed an issue where users were unable to update profiles of some students.

2.9.16.5

January 11, 2022

Fixes

  • Fixed an issue where users were unable to update clearances to hold orders.

2.9.16.4

January 6, 2022

Fixes

  • Fixed an issue where users were unable to merged classes.
  • Fixed an issue where the Faculty Load counter did not update the correct number of units assigned to the Faculty members.

2.9.16.3

December 17, 2021

Fixes

  • Fixed an issue where assigned Deans were unable to update their schedule.

2.9.16.2

December 13, 2021

Fixes

  • Fixed an issue where the Schedules Summary Page did not load.
  • Fixed an issue where some program revisions were not appearing in the Registrations pop-up.

2.9.16.1

December 3, 2021

Fixes

  • Fixed an issue where users where unable to generate reports.

2.9.16.0

December 2, 2021

What's New

  • Free Sections Tagging
  • Enrollment Report
  • Redesigned Login Screen

Minor Updates

  • A new field 'school' was added when crediting courses so users can indicated the school where the student took equivalent courses.

Fixes

  • Fixed an issue where the Enrollment Status list date columns did not reset.
  • Fixed an issue where users were unable to update the student number for select students.
  • Fixed an issue where the Faculty Load Report did not show the correct courses.

2.9.15.4

November 25, 2021

Fixes

  • Fixed an issue where students with 0.00 amount due were unable to make payments.

2.9.15.3

November 25, 2021

Fixes

  • Fixed an issue where students were able to make a payment even when they have PHP 0.00 outstanding balance.

2.9.15.2

November 15, 2021

Fixes

  • Fixed an issue where payments of some students were not reflected correctly in the Payments module.
  • Fixed an issue where some students were unable to enlist courses.

2.9.15.1

November 11, 2021

Fixes

  • Fixed an issue where some transactions in the Online Payments Dashboard were stuck in the Pending state.
  • Fixed an issue where some students were not automatically tagged as officially enrolled.
  • Fixed an issue where updating the Teaching Profile did not save the new settings.
  • Fixed an issue where users were unable to update students' ID Number.
  • Fixed an issue where users were unable to download the Sales Report.

2.9.15.0

What's New and What's Changed

Faculty Load Report
Email Verification
Recaptcha

Fixes

  • Fixed an issue where some users were unable to create Tuition Plan fees with the Data Field rule.
  • Fixed an issue where students were able to enlist in conflicting schedules.
  • Fixed an issue where users were unable to download the Grades Encoding Monitoring Report
  • Fixed an issue where users were unable to update selected users' information from the Users list.
  • Fixed an issue where users were unable to enlist selected students.
  • Fixed an issue where users were unable to download the Grades Summary Report.
  • Fixed an issue where users were unable to edit and delete selected discounts.

2.9.14.2

Fixes

  • Fixed an issue where some users were unable to record Payments.

2.9.14.1

Fixes

  • Fixed an issue where users were unable to access the Schedule Summary View

2.9.14.0

What's New and What's Changed

Bank Reconciliation Transaction Groupings
Verified Web Users Report
Send Reports to Email

Fixes

  • Fixed an issue where users were unable to run the auto-scheduler.
  • Fixed an issue where some users were unable to download various reports.
  • Fixed an issue where users were unable to merge sections in the Schedule Summary View.
  • Fixed an issue where users were unable to cancel Enlistments through the Payments Cancellation workflow.
  • Fixed an issue where not all students were delisted via the Manual Delisting workflow.
  • Fixed an issue where the total number of students in a section displayed was incorrect.

2.9.13.2

Fixes

  • Fixed an issue where some users were unable to mark students as Accepted in the Student Registrations module.
  • Fixed an issue where users were unable to process refunds for selected students.

2.9.13.1

Fixes

  • Fixed an issue where users were unable to download the Carbone Report Templates
  • Fixed an issue where the Enrollment Summary Report did not export accurate data

2.9.13.0

What's New and What's Changed

User Profile Download
Grades Encoding Monitoring Report
Reports History & Quick Download
  • A dedicated audit trail table for report download attempts, failed downloads and successful downloads was added.
Minor Changes
  • View Schedules from previous terms in the Schedule Plan menu
  • Users can now select a range of dates when viewing the Audit Trail.
  • Students can now unverify clearances/tasks from their portals.

Fixes

  • Fixed an issue where users were unable to verify Hold Orders in the Tasks List.
  • Fixed an issue where users were unable to enlist due to 'Enlistment Queue'
  • Fixed an issue where some users were unable to process Dragonpay payments.

2.9.12.0

What's New and What's Changed

Other Fees

  • You can now tag other fees to specific school terms or semesters. This change can also be seen across the app, specifically in the following modules: Payments, Sales Report, Student ledgers and in the all-new Other Fees Report.

Class List Report

  • Users may now export grades encoded along with the class list report. This feature is available for both administrators and faculty members.

Previous Term Scoresheet Access

  • Administrators and Faculty Members can now access scoresheets and class lists from previous terms. Previously, access to the scoresheets were limited to the current term or semester.

Reports and Audit Trail

  • Download attempts, successful and failed report downloads are now included in the Audit Trail.

Fixes

  • Fixed an issue where users were unable to delete newly created Students from the Student List.
  • Fixed an issue where users were unable to create new Colleges from the Planning Setup menu.
  • Fixed an issue where users were unable to make changes to the enlistment of selected students.
  • Fixed an issue where some students were unable to enlist due to 'Enlistment Queue'.

2.9.11.0 - July 12, 2021

What's New and What's Changed

Clearance 2.0

  • Introducing Hold orders for Grades Viewing and Enlistment: Clearances can now be applied to restrict grades viewing and enlistment separately. An additional option is also available where some clearances will not restrict a student for both grades viewing and/or enlistment.

Student Portal Changes

  • Students can now view their grades other than the final grade given; ie Midterms, Prelims. Admins will have control over when each grading period grade is to be displayed for all students.

Faculty Portal Changes

  • Classes are now grouped by Cycles in the Manage Classes section by default.

Reports Enhancements

  • Student Reports: Filter select reports by College and Programs to get only the data you need. This applies to the Enrollment Report, Enrollment Summary and Grades Summary Reports.
  • Sales Report: A new prompt was added informing users which transactions still need issuance of OR and or AR Numbers in the Online Payments Dashboard.

Fixes

  • Fixed an issue where users were unable to cancel the enlistment of some students.
  • Fixed an issue where the Classes Widget in the Faculty Portal did not load for some users.
  • Fixed an issue where users were unable to manually create new students from the Students List.
  • Fixed an issue where the academic standing for some students did not immediately update.

2.9.10.1 - July 5, 2021

Fixes

  • Fixed an issue where some students were unable to enlist.

2.9.10.0 - June 14, 2021

What's New and What's Changed:

For all users:

  • Users are now able to show/hide their passwords from the login screen.
  • New Email Verification Workflow: Existing Edusuite users will have 6 weeks to verify their email address in order to continue receiving email and SMS Notifications. New Edusuite users will need to verify their email addresses upon account activation.

Finance

  • Sort payment channels according to how you would want students to see them from their portals.
  • Additional Unionbank / Credit Card payments integration requirements.

Student Portal

  • Redesigned My Payments Screen: This now reflects a student's assessment breakdown, discounts, penalties and overpayment transfers.
  • In the student portal's online payment window, only terms where a student has outstanding balances will be displayed.

Others:

  • Redesigned Reports Screen
  • Audit Trail improvements
  • Google Chrome compatibility updates

Bug Fixes:

  • Fixed an issue where some students were not immediately deactivated in the Student list.
  • Fixed an issue where some courses which students had already passed still showed up as Takeable Courses during enlistment.
  • Fixed an issue where some users were unable to view the 'TOR' version of a student's grades.
  • Fixed an issue where some users were unable to view or click the 'Read More' button in announcements.
  • Fixed an issue where the academic standing or year level of students did not immediately update.

2.9.9.7 - June 2, 2021

Fixes

  • Fixed an issue where the Enlist to Block feature was not visible to some students.

2.9.9.6 - June 2, 2021

Fixes

  • Reimplemented reCAPTCHA in the student registrations module.

2.9.9.5 - June 1, 2021

Fixes

  • Fixed an issue where users were unable to view the grades of some students from the Student Portal.

2.9.9.4 - May 28, 2021

Fixes

  • Cosmetic issue fixes related to Google Chrome compatibility.
  • Minor Unionbank Integration improvements

2.9.9.3 - May 19, 2021

Fixes

  • Fixed an issue where the Dragonpay status of some transactions did not automatically update and reflect in the Online Payments Dashboard.
  • Fixed an issue where some of the Payment Channel keys were visible in the student portal during the payment process.
  • Fixed an issue where some users were unable to view the Pending Registrations list.

2.9.9.2 - May 17, 2021

Fixes

  • Fixed an issue where some users were unable to select students from the admin Enlistments screen.
  • Fixed an issue where some students did not reflect payables in the Payments screen after enlistment.
  • Fixed an issue where some courses marked with 'Should Not Retake' were included in the courses for enlistment options for some students.

2.9.9.1 - May 17, 2021

Fixes

  • Fixed an issue where users were unable to view and create new clearances.

2.9.9.0 - May 14, 2021

What's New

  • Unionbank (Credit Card Payments) Integration
  • Limit the Grades Viewing capabilities of students based on their Outstanding Balance.

Changes and Improvements

  • Changes to the Co-Requisite workflow
  • Users are now able to select the formatting output of the Enrollment Report (Horizontal or Vertical Layout)
  • The announcement banner is now displayed in the dashboard.

Fixes

  • Fixed an issue where the faculty assignment displayed in the Ongoing classes list did not match the faculty assignment in the Scheduler module.
  • Fixed an issue where some users were unable to download the promissory note report.
  • Fixed an issue where some users were unable to print transaction details.
  • Fixed an issue where users were unable to edit the courses to teach from the Teaching Profile.

2.9.8.7 - May 4, 2021

Fixes

  • Fixed an issue where users were unable to make payments for select terms from the student portal.

2.9.8.6 - April 30, 2021

Fixes

  • Patched missing school terms.

2.9.8.5 - April 28, 2021

Changes and Improvements

  • Improved the audit trail for faculty assignment.

Fixes

  • Fixed an issue where the faculty assignment displayed in the Ongoing classes list did not match the faculty assignment in the Scheduler module.

2.9.8.4 - April 28, 2021

Fixes

  • Fixed an issue to correct the academic standing count of students.

2.9.8.3 - April 16, 2021

Fixes

  • Fixed an issue where users were unable to import data for Planning and Finance modules.

2.9.8.2 - April 12, 2021

Fixes

  • Fixed an issue where users were unable to update the grades of students from their class lists.
  • Fixed an issue where users were unable to post announcements where the target audience or recipients of the announcements includes deactivated users.

2.9.8.1 - April 12, 2021

Fixes

  • Fixed an issue where users were unable to update the grades of students from their class lists.

2.9.8.0 - April 8, 2021

What's New

General

  • Optimizations were done for the Start Next Term Process
  • The subjects list view within the Class Demand module has now been paginated for faster loading times.
  • In the student portal, the payment scheme selected and its due dates have now been added to the summary section per term.

Reports

  • In the Report Templates list, users are now able to delete templates from the list.
  • New Template: Statement of Accounts
    • In line with this new template, the SOA Instructions and Assessment Form Notes screen have now been deprecated.
  • Users are now able to make use of the Basic Information and Student Information Fields for all Carbone Reports (Statement of Accounts, Assessment, Transcript of Records)
  • In the Enrollment Summary Report, programs with 0 enrollees are now being displayed when downloaded.

Fixes

  • Fixed an issue where some courses did not appear in the Ongoing Classes list.
  • Fixed an issue where some users were unable to tag certain courses to a Schedule Cycle.
  • Fixed an issue where deactivating some users did not deactivated the linked student account.
  • Fixed an issue where a faculty was assigned to two classes of the same timeslot
  • Fixed an issue where there were discrepancies in the output of the Student List Generator
  • Fixed an issue where some users were unable to access the profile of some students.
  • Fixed an issue where some users were unable to mark a program as "Discontinued"
  • Fixed an issue where some users were unable to verify a student from the Student Registrations List.
  • Fixed an issue where users were able to upload grades of the same course and term.

2.9.7.1 - March 11, 2021

Fixes

  • Fixed an issue where the Academic Standing of students did not immediately update when the Curriculum, Course details, Grading System and Student grades were being updated.

2.9.7.0 - February 25, 2021

What's New

Settings

  • All grading settings were transferred out of the Term Settings screen and was given its own page.
  • In the Grading Settings screen, a new option to sort the class lists by sex was added.

Reports and Widgets

  • Overpayment Widget
  • Overpayment Report
  • Class List Report - Users are now able to download a copy of the class lists from the ongoing and manage class lists screen.
  • An additional 'Overpayment Transferred Out column was added in the Summary Balance Report.

Fixes

  • Fixed an issue where the Discounts column in the Summary Balance report did not match the discount values found in the Payments screen.
  • Fixed an issue where the Merged Sections column in the Faculty Load report went missing.
  • Fixed an issue where the some courses marked as equivalent and that some of the students had already passed were still offered.
  • Fixed an issue where some users were unable to download and open the Enrollment Summary Report.
  • Fixed an issue where there were some cases of missing transactions from the Online Payments Dashboard.

2.9.6.10 - February 18. 2021

Fixes

  • Fixed an issue where a student was not able to get verified from the Registrations List.
  • Enabled 'programs' search in the Enrollment Status list

2.9.6.9 - February 18, 2021

Fixes

  • Fixed an issue where users were unable to mark students as Officially Enrolled due to missing SIS Fields Birthdate and Sex.

2.9.6.8 - February 15, 2021

Fixes

  • Fixed an issue where courses marked Failed at the same time should not be taken again/advised was advised to some students in the Enlistment screen.

2.9.6.7 - February 11, 2021

Fixes

  • Fixed an issue where the academic standing of some students were incorrect.
  • Fixed an issue where some announcements were sent outside of the intended audience.
  • Implemented Class Demand and Schedules Optimizations

2.9.6.6 - February 11, 2021

Fixes

  • Fixed an issue where the academic standing of some students were incorrect.

2.9.6.5 - February 8, 2021

What's New

  • Implemented optimizations to the loading times when enlisting.

Fixes

  • Fixed an issue where some users were unable to enlist via block section selection.
  • Fixed an issue where some students were unable to finalize their enlistment
  • Fixed an issue where the number of students per section in Ongoing Classes did not return the correct count.

2.9.6.4 - February 3, 2021

What's New

  • Implemented optimizations to the loading times when enlisting.

2.9.6.3 - February 2, 2021

Fixes

  • Fixed an issue where post-requisite subjects were advised to students who failed its pre-requisite subject.
  • Fixed an issue where users were unable to download the Grades Summary Report.
  • Fixed an issue where the Academic Standing of students did not immediately update once grades were encoded or updated.

2.9.6.2 - January 29, 2021

Fixes

  • Fixed an issue where some users were unable to download the TOR for some students.
  • Fixed an issue where users were unable to approve the registration of some students.
  • Fixed an issue where users were unable to download the Summary Balance Report.
  • Fixed an issue where users were unable to view the attachments from the Notifications Dashboard.

2.9.6.1 - January 27, 2021

What's New

  • Implemented optimizations to the loading times when accessing the scheduler and class demand modules.

2.9.6.0 - January 15, 2021

What's New

  • Added Payment Channels Manager to allow users to set up Dragonpay accounts and redirect links for student payments.
  • Added the option for users to use two cycle schedules.
  • Enrollment Resume Report
  • Implemented custom assessment forms formatting via Carbone
  • Minor UX improvements in the privileges manager

Fixes

  • Fixed an issue where users were unable to download the Summary Balance Report
  • Implemented optimizations for the Grades Summary Report and Enrollment Summary Report

2.9.5.4 - January 11, 2021

Fixes

  • Implemented optimizations for grades viewing and encoding.

2.9.5.3 - January 5, 2021

Fixes

  • Implemented optimizations for Enlistment

2.9.5.2 - January 4, 2021

Fixes

  • Fixed an issue where users were unable to edit the information of some students

2.9.5.1 - December 30, 2020

Fixes

  • Fixed an issue where users were unable to verify some students from the Registrations module
  • Fixed an issue where users were unable to create new schedule plans
  • Fixed an issue where some block sections were not being scheduled
  • Fixed an issue where users were unable to view the curriculums in the programs module
  • Fixed an issue where users were unable to edit course descriptions in the courses module
  • Fixed an issue where users were unable to update course equivalencies and programs

2.9.5.0 - December 22, 2020

What's New

  • Users can now setup Colleges and apply filters in the scheduler view by college
  • Student Number Generator
  • Student sex and Birthdate now made a requirement for report generation improvements
  • Changes to the Composite Subject fee rules
  • Included Freshmen when auto and manual delisting is triggered
  • Included Inactive students when sending Intent to Enroll Notification

Fixes

  • Fixed an issue where users were unable to verify some students from the Registrations module
  • Fixed an issue where users were unable to enlist some students to block sections

2.9.4.5 - December 17, 2020

Fixes

  • Fixed an issue where the assessment of some students returned an imbalanced ledger.

2.9.4.4 - December 15, 2020

Fixes

  • Issued a data patch to correct the course codes displayed.

2.9.4.3 - December 11, 2020

Fixes

  • Fixed an issue where users were unable to import the grades of some students
  • Fixed an issue where unable to download the summary balance report
  • Issued a data patch to correct the course codes displayed.

2.9.4.2 - December 3, 2020

Fixes

  • Fixed an issue where users were unable to verify some students from the Registrations page.
  • Fixed an issue where users were unable to refresh the schedules from a new class demand.

2.9.4.1 - December 1, 2020

Fixes

  • Fixed an issue where a student's academic standing (units credited/taken) did not display the correct values.

2.9.3.10 - November 23, 2020

Fixes

  • Fixed an issue where announcements posted were automatically archived after 24 hours even with a later expiry date.

2.9.3.9 - November 20, 2020

Fixes

  • Fixed an issue where a student's academic standing (units credited/taken) did not display the correct values.

2.9.3.8 - November 11, 2020

Fixes

  • Fixed an issue where some users were unable to record payments.

2.9.3.7 - November 11, 2020

Fixes

  • Fixed an issue where the pre-registration links expired after 24 hours -- current default is now set at 2 weeks.
  • Fixed an issue where some users were unable to submit their registration forms.
  • Fixed an issue where the 'Verify' button meant for administrators was displayed in the student portals.

2.9.3.6 - November 6, 2020

Fixes

  • Fixed an issue where users were unable to enlist some students.
  • Fixed an issue where users were unable to generate the enrollment report.

2.9.3.5 - November 6, 2020

Fixes

  • Fixed an issue where the arrangement of the SIS fields did not display accordingly.
  • Fixed an issue where the student list was not displayed in the Class Demand module.

2.9.3.4 - November 5, 2020

Fixes

  • Fixed an issue where users were unable to update the number of available slots for sections in the current term.

2.9.3.3 - October 28, 2020

Fixes

  • Fixed an issue where users were unable to update the free sections count in the Class Demand module.
  • Fixed an issue where users were unable to view the Programs list when adding new Tuition Plan rules.

2.9.3.2 - October 27, 2020

Changes and Improvements

  • Added new forecast settings which will allow users to exclude select subjects from being forecasted.

Fixes

  • Fixed an issue where users were unable to view the profile of some students.

2.9.3.1 - October 21, 2020

Fixes

  • Fixed an issue where some users were unable to generate a class demand.

2.9.3.0 - October 12, 2020

Changes and Improvements

Finance

  • New Payment Mode types 'Scholarship' and 'Online Transfer'
  • Auto-Enroll workflow for students with 0.00 Assessment
  • Summary Balance Report Enhancements

Student Portal

  • Pay Online via Dragonpay Integration
  • All transactions types (Verified, Pending and Failed) are now displayed in the student portal's 'My Payments' screen.

Others

  • Users now allowed to archive students and web users that do not have finance and enrollment transactions.

Fixes

  • Fixed an issue where some users were unable to reset their passwords
  • Fixed an issue where running the auto-scheduler for block sections did not assign them to their preferred rooms.
  • Fixed an issue where some faculty members were unable to save their scoresheets.
  • Fixed an issue in the Payment Record Notification where the remaining balance variable did not return the correct amount.
  • Fixed an issue where block students were not included in the free sections forecast when their blocks were set to inactive.

2.9.2.8 - October 9, 2020

Fixes

  • Optimizations done to the Class Demand and Block Sections refresh workflow.
  • Fixed an issue where some entries in the student's ledger was not cancelled out when the student was delisted.

2.9.2.7 - October 9, 2020

Fixes

  • Updated the SY and Starting Terms for some students.

2.9.2.6 - October 5, 2020

Fixes

  • Fixed an issue where block sections were not being automatically assigned to their preferred rooms during the autoscheduling process.

2.9.2.5 - October 1, 2020

Fixes