Student Reports
Last updated: January 2025
Last updated
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Last updated: January 2025
Last updated
Was this helpful?
The Student Reports in Edusuite K12 provide essential insights into student-related data, helping schools manage academic and administrative processes efficiently. These reports cover various aspects of student information, including enrollment, attendance, performance, and profiles. The download speed of your report depends on the filters applied. Extracting larger amounts of data may result in a longer export time.
Student Reports is under the Reports module
If you cannot view a link from the list, check the privilege assigned to your user account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
Export student data based on various statuses with customizable fields to fit your specific needs.
To download a student directory report, click on Student Directory and choose the filters for the report
Enrollment School Year - The year the students are enrolled
Unit - Preschool, Elementary, Junior High, Senior High, etc.
Enrollment Status - Choose whether the students are enrolled, enlisted, or pending
Student Status - Students’ account status (New, Returning, Transferee, Graduate, Old, Deactivated)
Year Level - Grade level of the students
Sections - Specify the sections to be exported
Fields to Display - Choose additional fields from the User Information Fields
Click Download Report once filters are set. This generates a spreadsheet file that is typically saved locally on your computer
Generates a report displaying the average grades of selected grade levels or sections for each term.
Go to Student Reports then click on Terms Summary
Select the corresponding filters for your report:
School Year - The year the students are enrolled
Terms to Generate - You can choose to generate all terms or only a select few
Grade Level - The grade level of the students
Sections Included - This option only appears if you've unchecked the 'Include all sections' option under Grade Level
Click Download Report once filters are set
This generates a spreadsheet file that is typically saved locally on your computer. Below is an example of the Terms Summary Report. The Average of Selected Terms is the computed average based solely on the terms included in the selected filters
Discrepancies may occur between this report and the grades shown on a student’s report card if faculty members have already encoded grades for terms that were not included in the selected filters.
A report that displays the final grades of students across all subjects for a specific section or grade level.
Go to Student Reports then click Master Grading Sheet
Select the corresponding filters for your report:
School Year - The year the students are enrolled
Terms to Generate - You can choose to generate all terms or only a select few
Grade Level - The grade level of the students
Sections Included - This option only appears if you've unchecked the 'Include all sections' option under Grade Level
Click Download Report once filters are set
The Enrolled Students Report provides a comprehensive list of students officially enrolled for a given academic term. It includes key details such as student names, grade levels, sections, enrollment status, and other relevant information.
Go to Student Reports then click Enrolled Students Report
Select the corresponding filters for your report:
School Term - Year the students are enrolled
Unit - Preschool, Elementary, Junior High, Senior High, etc.
Click Download once filters are set
This feature enables you to download student report cards in bulk based on your selected filters. This currently only allows you to download from the current School Year.
Go to Student Reports then click Report Card
Select the corresponding filters for your report:
Grade Level - Grade Level to be generated
Strand - Only shows for grade levels with applicable strands (i.e Senior High)
Click Download Report Card once filters are set
The School Register (SF1) is an official report that provides a list of officially enrolled students in a school, including their basic information (Name, LRN, Birthdate, Gender, etc.).
Go to Student Reports then click School Register (SF1)
Select the corresponding filters for your report:
School Year - Year to be generated
Grade Level - Grade Level to be generated
Section - Choose the section to be generated
Click Download once filters are set
The Daily Attendance Report of Learners (SF2) tracks student attendance, including absences, tardiness, and total days present per month.
Go to Student Reports then click Attendance Report (SF2)
Select the corresponding filters for your report:
School Year - Year to be generated
Grade Level - Grade Level to be generated
Section - Choose the section to be generated
Click Download Report once filters are set
A cumulative record of a student’s academic performance, transfers, and achievements across different grade levels. This is formerly Form 137 for high school and Form 138 for elementary.
Go to Student Reports then click Permanent Records (SF10)
Select the corresponding filters for your report:
School Year - Year to be generated
SF10 Report - Choose between Elementary (SF10-ES), Junior High School (SF10-JHS), or Senior High School (SF10-SHS)
Grade Level - Grade Level to be generated
Section - Choose the section to be generated
Click Download once filters are set
A record of textbooks distributed to students and their return status at the end of the school year.
Go to Student Reports then click Books Issued and Returned Report (SF3)
Select the School Year
Click Download once filters are set
Summarizes student transfers, dropouts, promotions, and monthly attendance data.
Go to Student Reports then click Movement and Attendance Report (SF4)
Select the School Year
Click Download once filters are set
The Learner’s Report on Promotion and Level of Proficiency contains student grades and indicates whether they were promoted, retained, or conditionally promoted.
Go to Student Reports then click Report on Promotion (SF5)
Select the corresponding filters for your report:
School Year - Year to be generated
Grade Level - Grade Level to be generated
Section - Choose the section to be generated
Click Download once filters are set
The Learner’s Report on Promotion and Level of Proficiency for Kinder contains student grades and indicates whether they were promoted, retained, or conditionally promoted.
Go to Student Reports then click Report on Kinder Promotion (SF5-K)
Select the corresponding filters for your report:
School Year - Year to be generated
Section - Choose the section to be generated
Click Download once filters are set
Provides an overall summary of student performance per grade level and section.
Go to Student Reports then click Summarized Report on Promotion (SF6)
Select the School Year
Click Download once filters are set
Records students' health and nutrition status, including height, weight, and other medical concerns.
Go to Student Reports then click Basic Health and Nutrition Report (SF8)
Select the School Year
Click Download once filters are set
