> For the complete documentation index, see [llms.txt](https://info.edusuite.asia/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://info.edusuite.asia/product-guide-uni/admin-home/utilities/announcements.md).

# Announcements

The **Announcements** feature allows administrators to manage system-wide messages that are visible to selected users.

## Access and Navigation

You can access **Announcements** under the **Utilities** module in the main menu.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXczkiaUk5HItwufJ9oijhTD45zqf3hu4Umjy_DXB-fxm_rHMpMk6Ay5Y316VZO_nTYZVOG7HsCuufi127E-aEUj_Ppk7RhCh9JdKFH9CZjqJjJvp1dcbKIUJX3IIqWVWH3j3jjBO7PGQHq-UwT6MF8rubOV?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

Check the privilege assigned to your user account or role if you cannot view a link from the list.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
{% endhint %}

## Create a New Post

* Click the **New Post** button located in the upper-right corner of the page

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfyREhK9pS-XR-d_q159Cs0vkokWzq0B5TpMlk4SSP7vs2P3BQMWNx-m6tmXlbxbyQHeakNwH3-zg5s7_8VrvSYHnoXA2SHpeBae4HKqDE5F8FKvsluOFjCPnr9elyOFS4ufnWt8cFVv8DQ6s0HQGw7W4P1?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

* Complete the **Add a New Post** pop-up form:
  * **Title**: The main header of your announcement
  * **Details**: A brief description or message content
  * **Link**: Add a reference link for users. You can enter a **label** (e.g., *"Enroll Now"*) on the left, and the **URL** on the right. If no label is provided, *"Read More"* will be used by default
  * **Audience**: Choose the intended audience. Selecting **Public** will make the announcement visible to all users, including those who access the school's public site
  * **Archive On**: Set the date when the system will automatically archive the post. This should always be a future date
  * **Other Options**: Enable email and SMS notifications if needed

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfCf-lICGL3GVg_M9FN-9bYfpfZWHzsoO71FiyF1h0nihn-MfchXeqyJTWFjbv8Elqy6M1Fslez5X2Xx7PqDJwDZeQr6Y5tHrp1IW94Ki4I9ikVNMDdO2KLFcYQxaWL-_HgFhtpdRMNtkIoqASZT5HLd78?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

{% hint style="info" %}
Ensure that email and SMS templates for announcements are already configured in **School Settings**
{% endhint %}

* Click **Post** to publish the announcement

## Edit a Post

* Click the **Pencil** icon in the upper-right corner of the announcement box

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcjd_8B92JnzldYjxtHfhEc11jFCmC7KVV8s0o_EErP6-svmD190xG4TtzLY6y6KT64j603M2vQkM4m9kvdR_4EYdgkOwcsU8mYoJ_d9oVW_MvYT6vw-SVgwn8sBcYFu93gVrQFAY0_CyorZH5r2kfmMPk?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

* Update the following editable fields:
  * Title
  * Details
  * Link (label and URL)

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXd-a-K0IueKOaOY9h874Ns8UeQGyfSy_CbslqfBsjKXWlBoBrTiwgmr2XMBmGOJ2Mza-BXen-5l4jyoEqJdR8bjrPemMECvu8I3l1_PiMJCK_Nj1YFJj8pMau7k3WPzjZppx7_ttGPxN7qyXNZGfosqUUE?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

* Click **Save Changes**

## Archive a Post Manually

* Select the announcement you want to archive
* Click the **Archive/Storage box** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfwoqGwpqAHvJDJg-JV7vaK-dLKua2mEFcImqOdMsNlfEjR84_YcLXo7CkF5sAB-3qG19rRMDAlGJjdh2JvgTLtIBvRZjziphrXa1Nysgz8yduYKWOmfcEYZspyEo6SYhB56TE58-blJn8d1pma4qBGjBWR?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

* Confirm the action in the pop-up prompt

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeXO3yx659b1Oy8lt_9nbt9BzSmyfzin3tdHg4PP4fn3DGqawUj7h2QY7sQmd87e664deDV5-YNQA5mOxEBkVBJT2njjtcPap5MBJpl8oiSjLgHc8VyCEeI5mZX3eLl1bTkrlOA5f6JZN-SfRmvtaOVtH9M?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXd2FsBBqqVIa5nQdmJuKow8hyhIny-mDqygb4toVHY-R5WZrTl_716MAd7zjeGJv4S2dC7DGJiKS32gBXh6wOVjYWNs6OySRS9WZA33wHi-xFr_UkNa2bn8uuD8p4W8zyS2nkDn4sP85tz4qtshrX18Ztc?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

## Search a Post

To find a specific announcement:

* Enter a keyword in the **search bar** at the top

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXciFre6jbYb9snfpKlDCXwqXsmVRsnUQAvDt_TTo84uxLSjs_PERJS-ajlkGWpBKZYHAd9lq17U7XuiytYi_4ihPWXaAEy56usMtN-JvaHoUUGU3E8KMuCP0dgHMQ8hhXUZAkP2blH2eDR0iY9tVy9FOQBw?key=PQhLGf7JvzPk0PJll-Vm2g" alt=""><figcaption></figcaption></figure>

* Matching announcements will appear in the list

## Frequently Asked Questions (FAQs)

**Question:** Will deactivated users still receive announcements?

**Answer:** Deactivated users **will not see announcements** in their dashboard until their account is reactivated. If the announcement is still active upon reactivation and login, it will be visible to them.\
However, **only active users** will receive email notifications.

***

**Question:** What about public announcements?

**Answer:** Public announcements are visible to **anyone who visits the school’s public site**, regardless of login status.