# Clearance
The **Clearances** feature allows you to create clearance requirements and hold orders, assign them to groups of users, and manage their completion status.
## Access and Navigation
Navigate to **Utilities > Clearances** to access this feature.
Check the privilege assigned to your user account or role if you cannot view a link from the list.
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Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen
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## Filters
Filters are available at the top of the page to refine your view:
* **For:** Filter clearances based on the assigned term
* **Type:** View only **Hold Order** clearances, **regular** clearances, or both
* **Completion:** Filter by status (**Overdue, Completed, or Incomplete**)
## Create a New Requirement
* Click **+ New Requirement** on the upper-right corner of the screen
* Fill out the **New Requirement** form with the following details:
* **Name:** Title of the clearance requirement
* **Details:** Description of the requirement
* **Term Applicable:** The term during which the clearance applies
* **Due Date:** Deadline for completion
* **Reviewers:** Users authorized to update assignees and verify requirements. Reviewers will receive notifications when students mark their requirements as **"For Verification"**
* **Hold Order (checkbox):** Determines if the clearance restricts students from **enlisting** or **viewing grades**
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If the requirement does **not** restrict students, leave the checkbox blank. This will notify students about the requirement but will not impose restrictions.
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* Click **Add Clearance** to finalize
## Edit a Requirement
* Click the **Pencil** icon next to the clearance item
* Update the necessary details in the Edit Requirement form
* Click **Update Clearance** to save changes
## Assign Students to Clearances
* Select a clearance and click **View Assigned**
* On the **Assigned** page, click **+ Add User**
* Apply filters to refine the list of assignees
* Select the users to assign
* Click **Add Assignees** to confirm
## Remove Students from a Requirement
* While viewing assigned users, click the **“X”** button next to the student’s name
* Confirm the removal in the pop-up prompt
## Delete a Requirement
* Click the **Trash Bin** icon next to the clearance name
* Confirm deletion in the pop-up prompt
## Search for a Requirement
Enter a keyword in the **search bar** above the clearance list. Matching results will be displayed.
## Frequently Asked Questions (FAQs)
**Question:** Can I assign a clearance to a student without restricting enrollment or grade viewing?
**Answer:** Yes. You can assign a clearance under **Utilities > Clearances** and simply **uncheck** the Hold Order option. This ensures that the student is notified of the requirement but can still proceed with enrollment and grade viewing.
