General Enrollment Settings

Access and Navigation

You can access the General Enrollment Settings under Enrollment > Enrollment Setup

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Auto-Enlist in Student Portal

This feature allows admins to enable or disable automatic enrollment for students.

When enabled, subjects advised by Edusuite will automatically be enlisted for all students as soon as the enlistment screen loads in their portal.

Student Enlistment Units

This setting allows admins to define the minimum and maximum units students can enroll in during the term:

• Minimum Allowed Units: Students who enroll in fewer than the minimum required units will not be able to proceed with payment

• Maximum Allowed Units: Students will not be allowed to enroll in more units than the maximum set here

Maximum Class Size for Free Sections

This setting defines the maximum number of students allowed in a free section. The number of students set here will also determine the default number of available slots for sections.

Enlistment Verification

This setting enables admins to verify student enlistments before they can proceed with payment. Students who are already marked as officially enrolled will not need to be verified again.

Student Enrollment

This setting allows admins to control what activities students can access on their portal based on their enrollment status:

• Not Enlisted: Students who have not started the enrollment process

• Enlisted: Students who have selected their subjects but have not yet paid

• Enrolled: Students who have selected subjects and completed payment

Late Enrollment and Dropping

This setting allows admins to manage late enrollment and course drops:

• First Toggle: Re-open enrollment for the current term.

• Second Toggle: Allow students who are already officially enrolled to drop any or all courses.

Dropping and Cancellation Reasons

This setting requires students to provide a reason when dropping a course:

• First Toggle: Require students to select a reason from a predefined list

• Second Toggle: Allow students to select “Other” and enter a custom reason

Create the List of Reasons

• Click the + Add Reasons button

• A pop-up window will appear, fill in the required fields

• Click Add Value to add a new item to the dropdown

• Save the list by clicking Update Reasons

Student Assessment

This setting determines whether students are allowed to download their assessment forms.

Enlistment Expiration

This setting specifies the number of hours after enlistment by which students must complete their payment. If payment is not completed within this time, the student will be removed from all enlisted courses.

Manual Slot Expiration

This setting allows admins to manually remove students from their enlisted classes.

• To proceed with manual slot expiration, click Perform Manual Slot Expiration

• A pop-up will appear, offering the option to download a report of students who are enlisted but not yet officially enrolled

• Review the confirmation message, then click Proceed to expire slots for all affected students

Block Enrollment

This setting enables block enrollment, allowing students to be automatically enrolled in all classes within a block section. Students will also be included in the block section by default.