Programs
Last updated: March 2025
Last updated
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Last updated: March 2025
Last updated
Was this helpful?
The Programs module allows you to create, manage, and revise program curricula.
The Programs module can be accessed under Planning > Planning Setup.
If you cannot view a link from the list, check the privilege assigned to your user account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
Click +New Program in the upper-right corner
Fill out the required details:
Program Code – A unique short code for the program
Description – Full name and details of the program
College – The college under which the program belongs
Click Add Program to save
Select the program you want to modify and click the Pencil icon
The “Update Program” form will appear. Edit the necessary fields
Click Save to apply changes
Select the program to discontinue and click the Storage Box icon
A confirmation message will appear. Click Discontinue to finalize
The discontinued program will no longer appear in the active list
Toggle on the Show discontinued programs checkbox
The list will now include both active and discontinued programs. Discontinued programs will be labeled “DISCONTINUED” in red
Toggle on Show discontinued programs to view all programs
Click the re-offer (refresh) icon next to the discontinued program
Confirm the action. The program will now be available again
Enter a keyword or exact program name in the search bar (upper-right corner). Press Enter to view matching results.
Click View next to the desired program
The latest version of the curriculum will be displayed, categorized by year level and term
If no revisions exist, a “No revisions found” message will appear. To create a new revision:
Click Create a new one (visible only when no revisions exist) or click New Revision in the upper-right corner.
Choose from:
From Scratch – Create a new revision with no pre-made terms or courses
From Existing – Copy an existing revision
If copying from an existing revision:
Select the revision to copy
Enter a unique Revision ID
Click Create to proceed
Click the revision dropdown next to the program code (upper-left corner)
Select a revision to view its curriculum
While viewing a program, click the Pencil icon next to the revision name
Enter the new Revision ID and click Update Revision
Select the program and revision to edit
Click + New Term in the upper-right corner
Enter the required details:
Year and Term – Must be unique (existing terms cannot be duplicated)
Course Code – The description and unit count will auto-populate
Prerequisites (Optional) – Courses that must be completed before taking this course (1st Year - 1st Term prerequisites are not allowed.)
Corequisites (Optional) – Courses that must be taken in the same term (Can only select from courses within the same term.)
Required Units (Optional) – Minimum units a student must pass before enrolling in the course
Click +Add Course as needed. (Restrictions: No duplicate courses, prerequisites must be in previous terms, no self-referencing prerequisites.)
Click Add Term to save
When adding electives, select one Default Elective by checking the corresponding box.
Select the program and revision to edit. Click the Pencil icon next to the term
Modify necessary fields (Year and term cannot be edited.)
Click Update Term to save changes
While viewing a program, select the revision to view. Click the gear icon in the upper-right corner
The Year Level Classification will be displayed, generated based on the curriculum structure
Question: Is there a limit to creating and editing curricula?
Answer: No, as long as you have access to the Programs module
Question: What happens if a student is enrolled in a discontinued program?
Answer: The student will not be affected, but the discontinued program will no longer be available in Registration or Student Selection
Question: Why is a student’s year level in the system different from their actual year level?
Answer: Possible reasons include:
The student has an incomplete or failing grade.
Year level classification is determined under Planning > Planning Setup > Programs > View > Tool Icon (upper-right corner)
