Programs

Last updated: March 2025

The Programs module allows you to create, manage, and revise program curricula.

Access and Navigation

The Programs module can be accessed under Planning > Planning Setup.

If you cannot view a link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New Program

• Click +New Program in the upper-right corner

• Fill out the required details:

  • Program Code – A unique short code for the program

  • Description – Full name and details of the program

  • College – The college under which the program belongs

• Click Add Program to save

Edit a Program

• Select the program you want to modify and click the Pencil icon

• The “Update Program” form will appear. Edit the necessary fields

• Click Save to apply changes

Discontinuing a Program

• Select the program to discontinue and click the Storage Box icon

• A confirmation message will appear. Click Discontinue to finalize

• The discontinued program will no longer appear in the active list

View a Discontinued Program

• Toggle on the Show discontinued programs checkbox

• The list will now include both active and discontinued programs. Discontinued programs will be labeled “DISCONTINUED” in red

Re-offering a Discontinued Program

• Toggle on Show discontinued programs to view all programs

• Click the re-offer (refresh) icon next to the discontinued program

• Confirm the action. The program will now be available again

Search for a Program

Enter a keyword or exact program name in the search bar (upper-right corner). Press Enter to view matching results.

View the Curriculum

• Click View next to the desired program

• The latest version of the curriculum will be displayed, categorized by year level and term

Add a New Curriculum Revision

If no revisions exist, a “No revisions found” message will appear. To create a new revision:

• Click Create a new one (visible only when no revisions exist) or click New Revision in the upper-right corner.

• Choose from:

  • From Scratch – Create a new revision with no pre-made terms or courses

  • From Existing – Copy an existing revision

• If copying from an existing revision:

  • Select the revision to copy

  • Enter a unique Revision ID

• Click Create to proceed

View a Different Revision

• Click the revision dropdown next to the program code (upper-left corner)

• Select a revision to view its curriculum

Update a Revision ID

• While viewing a program, click the Pencil icon next to the revision name

• Enter the new Revision ID and click Update Revision

Add a New Term

• Select the program and revision to edit

• Click + New Term in the upper-right corner

• Enter the required details:

  • Year and Term – Must be unique (existing terms cannot be duplicated)

  • Course Code – The description and unit count will auto-populate

  • Prerequisites (Optional) – Courses that must be completed before taking this course (1st Year - 1st Term prerequisites are not allowed.)

  • Corequisites (Optional) – Courses that must be taken in the same term (Can only select from courses within the same term.)

  • Required Units (Optional) – Minimum units a student must pass before enrolling in the course

• Click +Add Course as needed. (Restrictions: No duplicate courses, prerequisites must be in previous terms, no self-referencing prerequisites.)

• Click Add Term to save

Add Elective Courses

When adding electives, select one Default Elective by checking the corresponding box.

Edit a Term

• Select the program and revision to edit. Click the Pencil icon next to the term

• Modify necessary fields (Year and term cannot be edited.)

• Click Update Term to save changes

View Year Levels for a Program

• While viewing a program, select the revision to view. Click the gear icon in the upper-right corner

• The Year Level Classification will be displayed, generated based on the curriculum structure

Frequently Asked Questions (FAQs)

Question: Is there a limit to creating and editing curricula?

Answer: No, as long as you have access to the Programs module

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Question: What happens if a student is enrolled in a discontinued program?

Answer: The student will not be affected, but the discontinued program will no longer be available in Registration or Student Selection

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Question: Why is a student’s year level in the system different from their actual year level?

Answer: Possible reasons include:

• The student has an incomplete or failing grade.

• Year level classification is determined under Planning > Planning Setup > Programs > View > Tool Icon (upper-right corner)