Programs

The Programs module allows you to create, manage, and revise program curricula.

Access and Navigation

The Programs module can be accessed under Planning > Planning Setup.

If you cannot view a link from the list, check the privilege assigned to your user account or role.

Create a New Program

• Click +New Program in the upper-right corner

• Fill out the required details:

  • Program Code – A unique short code for the program

  • Description – Full name and details of the program

  • College – The college under which the program belongs

• Click Add Program to save

Edit a Program

• Select the program you want to modify and click the Pencil icon

• The “Update Program” form will appear. Edit the necessary fields

• Click Save to apply changes

Discontinuing a Program

• Select the program to discontinue and click the Storage Box icon

• A confirmation message will appear. Click Discontinue to finalize

• The discontinued program will no longer appear in the active list

View a Discontinued Program

• Toggle on the Show discontinued programs checkbox

• The list will now include both active and discontinued programs. Discontinued programs will be labeled “DISCONTINUED” in red

Re-offering a Discontinued Program

• Toggle on Show discontinued programs to view all programs

• Click the re-offer (refresh) icon next to the discontinued program

• Confirm the action. The program will now be available again

Search for a Program

Enter a keyword or exact program name in the search bar (upper-right corner). Press Enter to view matching results.

View the Curriculum

• Click View next to the desired program

• The latest version of the curriculum will be displayed, categorized by year level and term

Add a New Curriculum Revision

If no revisions exist, a “No revisions found” message will appear. To create a new revision:

• Click Create a new one (visible only when no revisions exist) or click New Revision in the upper-right corner.

• Choose from:

  • From Scratch – Create a new revision with no pre-made terms or courses

  • From Existing – Copy an existing revision

• If copying from an existing revision:

  • Select the revision to copy

  • Enter a unique Revision ID

• Click Create to proceed

View a Different Revision

• Click the revision dropdown next to the program code (upper-left corner)

• Select a revision to view its curriculum

Update a Revision ID

• While viewing a program, click the Pencil icon next to the revision name

• Enter the new Revision ID and click Update Revision

Add a New Term

• Select the program and revision to edit

• Click + New Term in the upper-right corner

• Enter the required details:

  • Year and Term – Must be unique (existing terms cannot be duplicated)

  • Course Code – The description and unit count will auto-populate

  • Prerequisites (Optional) – Courses that must be completed before taking this course (1st Year - 1st Term prerequisites are not allowed.)

  • Corequisites (Optional) – Courses that must be taken in the same term (Can only select from courses within the same term.)

  • Required Units (Optional) – Minimum units a student must pass before enrolling in the course

• Click +Add Course as needed. (Restrictions: No duplicate courses, prerequisites must be in previous terms, no self-referencing prerequisites.)

• Click Add Term to save

Add Elective Courses

When adding electives, select one Default Elective by checking the corresponding box.

Edit a Term

• Select the program and revision to edit. Click the Pencil icon next to the term

• Modify necessary fields (Year and term cannot be edited.)

• Click Update Term to save changes

View Year Levels for a Program

• While viewing a program, select the revision to view. Click the gear icon in the upper-right corner

• The Year Level Classification will be displayed, generated based on the curriculum structure

Frequently Asked Questions (FAQs)

Question: Is there a limit to creating and editing curricula?

Answer: No, as long as you have access to the Programs module

Question: What happens if a student is enrolled in a discontinued program?

Answer: The student will not be affected, but the discontinued program will no longer be available in Registration or Student Selection

Question: Why is a student’s year level in the system different from their actual year level?

Answer: Possible reasons include:

• The student has an incomplete or failing grade.

• Year level classification is determined under Planning > Planning Setup > Programs > View > Tool Icon (upper-right corner)