# Programs

The **Programs** module allows you to create, manage, and revise program curricula.

## Access and Navigation

The **Programs** module can be accessed under **Planning > Planning Setup**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfTO21eeqzDbl8KarAlFohZNJMF4I90LFcixcsExMx0Q5nPeo0zIdPHGTXzWEZtI27LJgPGlENhHguqO96JIg-0aY8vVUG6XrQZhBqshPgPaL86MswLoNpZGMZaf99qO7Bkwdm_mLievLbSgop1s7ueSLqY?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

If you cannot view a link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## Create a New Program

* Click **+New Program** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcTweFT4ioOTAzZTfyD1F_iQNl33GlIKK8SWcyq5Ax95mh5eXnpkFLG8roc20Du48eDsdVnI9uhXsbLdofcpX_udt5nU1hWRYrkxv0mwApqTzf7Zgs7TawPRXH40TabqQjkZ8PRooLvncyDPupQakQ2GIMH?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Fill out the required details:
  * **Program Code** – A unique short code for the program
  * **Description** – Full name and details of the program
  * **College** – The college under which the program belongs

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfvzQKhW54CdEg4ruoC6atw8JeyjJbmCLF9UC30Es6NVAv6BFVxQKavmENDHH_GqiLpzWb40sxZ9Q-o8HbgtY839clpxtv0BTzOM9z1vcOFfLFJDbciloKNXrHQKoF7HX1yRr11LZ4ZMF8IZ2gBGizR2DM?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Click **Add Program** to save

## Edit a Program

* Select the program you want to modify and click the **Pencil** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeyB6kTtO91b2zIjJiLr6axKt_Q7NVZV8hStdvgT7wDBjREqhtmgvvuYyX4X7rkXyO7TFS0aIV-oZZGJq7JZhYfl1TJmj3MRcKlJQDphKljqf_RH4Js2jFPBWLG_48cnAdwFkJtIwjLWGPSRxtnANMg0oJQ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The “Update Program” form will appear. Edit the necessary fields
* Click **Save** to apply changes

## Discontinuing a Program

* Select the program to discontinue and click the **Storage Box** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfgGjbocOilu8tw2WCgRJUDIZkLiEqdu3Fu4Ios-L-KiwkGsWuS1NFSzhOMkmAhq8OYq9yNRlOpdndhP02xjFgQ_-iZV66EheyYKunbBePrbR7ITQDBNJcIU6aOQu9c9Ghsx3ivYhnj9_lN0xYTuuN2_0nA?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* A confirmation message will appear. Click **Discontinue** to finalize

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf-92508eZMsD2XBWz_xU1D3cWdeqx2lCIm_cgrHa5ZovvxbVsY6J1zCyrWQP7Sz2JEOFCdGfklR_VsxKMT0uWWr6sUuV_hbBQHx5BXA9YSMhj88605TYutEC0ryUEI3ymO9UL2oV9Q2NsBvFiN0m8AYndj?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The discontinued program will no longer appear in the active list

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfeio0bwWeXgVmPzSHEa7_pknSu7fG7s8AxficqTt7c3Rt9XDR4WjxwZkpNx4mHckp_zs67wPq0--RVXGgq83qYixjR2bArqrbtruCRw6bBUeFNYP-sUDCS777QbLPHZXLsKXnX_3wkQ69OC3Xwo5nMIMow?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## View a Discontinued Program

* Toggle on the **Show discontinued programs** checkbox

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdpYNjJM2fRp7hiBu6TFxV3fqwmwE-1fk9bJIqaOrGkqPSOHwECoqv13JFxVgs8tHGqKjZYqZOBWVTjLUoXFSOuHUgyFYAQFhLGlia0sz5-3owLJ6pJ5o_2H0qi9hwTO1MHa7qtUY5UfHwIqoxoZtSdsuYR?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The list will now include both active and discontinued programs. Discontinued programs will be labeled **“DISCONTINUED”** in red

## Re-offering a Discontinued Program

* Toggle on **Show discontinued programs** to view all programs
* Click the **re-offer (refresh) icon** next to the discontinued program

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXft3I4pIxw6kgDnQkjXnrrImOeIooVL4a7iev9_9lh6TeAPFitzSIEhbusrMC7gL_lU3_d7nKKg1868za3nNoxq9GKe5puLlcIy7TG3JNOqb36TU4nBTHTLxs4yvXOuz5W1BKwFgwjmrf6V7d9lApuzAjkh?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Confirm the action. The program will now be available again

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdr2NTYZhr8_zB5YrXtjaqpUbIwSwh5kJblsDzb9m8hGC3K8vV5Mip2YGFQSt5jwhNyKC6LC7ctFiY_vLMFCfEgw8uImEsc4waNtMA-9rdwggK_TxD8qiiyaS7YRaIfZ5-oP9DRWVslqdOSXtxM67eqMGXJ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Search for a Program

Enter a keyword or exact program name in the **search bar** (upper-right corner). Press **Enter** to view matching results.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXenCl_-L2vamALABWt8KVCHhZ7jFJEGXq0LKBaOfNyi3WR-Grpgki43XqDznI9PZWo_O10gSDo8S5Yc8tvD4Tga0OOcg-ORNvUjKIcFmEJMutidNW7puw8OTjEORaHPCr11dCKFXi0WIb9n7AGhZKZ_1grE?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## View the Curriculum

* Click **View** next to the desired program

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeyMSKSCr1R20G10rN5tpltCqWV5lTYQSvsUlpVHuQm5shHCDpCQoyTisaKt43feKT5PYVg3V1SesrfyrWkwCgBVWrJRd_X0MvCohSfpvXWUI473fAmek2X-DLsnmibr8lT-_7RfLUXL3o3eEiZymYhyLCI?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The latest version of the curriculum will be displayed, categorized by year level and term

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXekLBE4nam8-Rk9f383IU9WDTHgLoDNDqze7v_1Q0ZIPvgYhmdZVv55FWiptpHnsY7lold5dOTLF84onq2pBEEcS_xu5atbI8gMDe8uaJ0LNwwKi5fG5oWfCMXkY5QeoKVWqB_X5uKw0djRJU2ckAStonQ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Add a New Curriculum Revision

If no revisions exist, a **“No revisions found”** message will appear. To create a new revision:

* Click **Create a new one** *(visible only when no revisions exist)* or click **New Revision** in the upper-right corner.
* Choose from:
  * **From Scratch** – Create a new revision with no pre-made terms or courses
  * **From Existing** – Copy an existing revision

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdcqeAC8YDbAflO34hMK_sVXafYFpi1AzlMPIS2o2iauchfFpN8qDbFnSPfc1KuMUBfbag7K0p_BpAhkwthe_IvgYGTuBkp_mUUm6pHgFAHCDyiSJbCnbVKlEwKm1x3xBsL_HOUhuKE6W5L_s6z_pp_npw?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* If copying from an existing revision:
  * Select the revision to copy
  * Enter a **unique** Revision ID
* Click **Create** to proceed

## View a Different Revision

* Click the **revision dropdown** next to the program code (upper-left corner)

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcsz_zPBFdkXoNZbw5nFWJRKYwWqfQNZkfQjR7xUjunsDCnr5ID0DjqhjsSog9pE700a8Bes72SdM-w8H3YUhMdjl4gwWILgoSTzDBWNRKcKW9bDjkTQAyb0nVM15nd2RFJ2HgQjw9WHEHnVJt0UQUcQctu?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Select a revision to view its curriculum

## Update a Revision ID

* While viewing a program, click the P**encil** icon next to the revision name

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdBlcWEvzJ9xovmn9-rrHhzLXdfoceQX1-NhSsVoy7vsGoJPj62G436UqxMe2H5bzWMELohaaScFw_-gJ4U2r6Db2J5LJvXeN4OmzBT4dmBNTuIT_AR0qGOq-uZXuA9BBLVtuBIkrAX-1NWcdlVnQbt_O2R?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Enter the new Revision ID and click **Update Revision**

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfPj9uhufPbHzIK2cE3PrFsK2UPdvU3n9QWLqko2XqLBFk7dJC9Hs4URmJ1myY38S8tdMQxlVsSPbK9Hvv5h24ocWybMpAsatyHqUOAGchEqX4OZ1I9reWzRcK9bnE9HtJZvef4v5bTq2i2MURFQBel-_z_?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Add a New Term

* Select the program and revision to edit
* Click **+ New Term** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdSIEhuANiKfli7zbAs8NiFDw63jlQJ8PNAIzUgFiHdybGJf4K_ODRfuRaW8tj0qwDDwEbSlslRYQ8E3WBAaB-QkR8yfpMNhMFKPnG7rlwukk15307jrAL_Ug2Eo3lQlLLGUSv7SttE_U9vCThy5W3Oeiw?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Enter the required details:
  * **Year and Term** – Must be unique (existing terms cannot be duplicated)
  * **Course Code** – The description and unit count will auto-populate
  * **Prerequisites (Optional)** – Courses that must be completed before taking this course *(1st Year - 1st Term prerequisites are not allowed.)*
  * **Corequisites (Optional)** – Courses that must be taken in the same term *(Can only select from courses within the same term.)*
  * **Required Units (Optional)** – Minimum units a student must pass before enrolling in the course
* Click **+Add Course** as needed. *(Restrictions: No duplicate courses, prerequisites must be in previous terms, no self-referencing prerequisites.)*
* Click **Add Term** to save

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeOb7CTuLt2ZKSvCv1JD6394GpgtFZ9PP-mSfsUO_Bs8l6KHOJQZxGxaoxH9OqpmEADsy3oFkMRdmrtHAX6gpxSvrP4at92j24vBuLirO0lhLzllf7BT3tBHCarpgAxDDjD-yuQt-4Mbk24awgP_4ui4hbj?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Add Elective Courses

When adding electives, **select one Default Elective** by checking the corresponding box.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfafHk_p7aoZM4Fk5owF6sw4kGaWoDWxb0u7G1FnTIraaH3bSTvDEerub18ufwIhmEPWf3KEveL7_qVD2OUAj-akyFHj9uVqG3zpNmh2vzL19DLWM2LbFq30NTF2JhazPrWmzoRuw?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdmC2-A4Ma4lmrQlLPpc0aH6V4jiGP4tTJUnV1pAx62mzBCSghQo5QPd19DDy0VuxPCMEP9-TKO9r9BfM-smd9Lo-VTg5MK25wMAXsVABZ6tVDXICnWnXdHja1M6kuhuy49zqNbgw?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Edit a Term

* Select the program and revision to edit. Click the **Pencil** icon next to the term

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeutiwG46vxuKJ7pAG8M9kHIeQsYd8msPjGuicGtVdwSr-klCX7IIi7zdKh1deioXklO6smWzFj68TkpoBruyq1ly5e_3DorBay-ULmVC8cAv1jZBFspZuIY0Vwe-EITTJPFKkVhq0FSxy3592NpU3LAN4?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Modify necessary fields *(Year and term cannot be edited.)*
* Click **Update Term** to save changes

## View Year Levels for a Program

* While viewing a program, select the revision to view. Click the **gear icon** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfoJo9Tpur7r6OEA_wQ-Ub69yYxsitc9Uqikja2Ue2NMfPOTtAUlLRCvbKkZ5X0uLTYyDKWa11SDUO6qW_6NaH7QrLT_UFS-PmgUmSqB1bj5tcpaNwUe2NQLvFQ1bGj2lb9UStKGDST9a3PRIPf9HIZonQK?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The **Year Level Classification** will be displayed, generated based on the curriculum structure

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcJPnsxBX4QiRQuaKSL9fi3a0fFA_ds9F8xBiczUALI1eKqQU4iPc1miWFJcW_aiHSwiMYDwq5RaJT3zacUkZBts8-YuK_o5Oy-OaMnw2SiGeEb9FEY93QcZ2MTjZkiXNq49IAxnT91IAG_6rUAAeZiY5E?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Frequently Asked Questions (FAQs)

**Question:** Is there a limit to creating and editing curricula?&#x20;

**Answer:** No, as long as you have access to the **Programs** module

***

**Question:** What happens if a student is enrolled in a discontinued program?&#x20;

**Answer:** The student will not be affected, but the discontinued program will no longer be available in **Registration** or **Student Selection**

***

**Question:** Why is a student’s year level in the system different from their actual year level?

**Answer:** Possible reasons include:

* The student has an **incomplete or failing grade**.
* Year level classification is determined under **Planning > Planning Setup > Programs > View > Tool Icon (upper-right corner)**


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