Courses

Courses are the subjects offered by your school that students can enroll in.

Access and Navigation

The Courses module can be found under Planning > Planning Setup.

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Create a New Course

• Click + New Course in the upper-right corner

• Fill out the required details:

  • Code – A unique short code for the course (cannot be edited once saved)

  • Description – Additional details about the course

  • Schedule Type – Defines how the course will be scheduled

  • Department – Specifies which department the course belongs to

  • Units – The total number of units credited to the student

  • Grading System – Defines how the course is graded and which grading template will be used

  • Included in GPA Computation (Checkbox) – Determines whether the course is factored into the student's GPA

  • Composite Course (Checkbox) – Enable this if lecture and laboratory units are charged separately. The total of lecture and laboratory units must equal the course units

    • Lecture Units

    • Laboratory Units

  • Elective (Checkbox) – Enable this if the course is an elective

  • Allow students to enroll in all electives in one term (Checkbox) – Check this if students can enroll in multiple/all electives

  • Elective Codes – Select which electives are included in the course

• Click Add Course to save

Edit a Course

• Select the course you want to edit and click the Pencil icon

• The “Update Course Information” form will appear. Modify the necessary fields

• Click Save to apply your changes

Search a Course

Enter a keyword or exact course name in the search bar (upper-right corner). Press Enter to view results matching your query.

Import Courses via CSV file

• Click the Upload button in the upper-right corner, next to the search bar

• To ensure the upload meets the required format, download the template file by clicking the link provided

• Once ready, click Choose a File or Drag it Here to upload your CSV file

• Click Import File once the upload is complete. The uploaded courses will now appear in the list

Frequently Asked Questions (FAQs)

Question: Why am I getting an error when uploading courses?

Answer: Ensure that the uploaded file meets the following requirements:

• Code (Required)

• Description (Required)

• Schedule Type (Enter "NONE" if there is no schedule type)

• Department Code (Required)

• Units (Must be numeric)

• Lecture Units (Must be numeric; leave blank if not a composite course)

• Laboratory Units (Must be numeric; leave blank if not a composite course)

• Grading Type (Required)

• Included in GPA Computation (Enter "YES" or "NO")