Courses

Last updated: March 2025

Courses are the subjects offered by your school that students can enroll in.

Access and Navigation

The Courses module can be found under Planning > Planning Setup.

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New Course

• Click + New Course in the upper-right corner

• Fill out the required details:

  • Code – A unique short code for the course (cannot be edited once saved)

  • Description – Additional details about the course

  • Schedule Type – Defines how the course will be scheduled

  • Department – Specifies which department the course belongs to

  • Units – The total number of units credited to the student

  • Grading System – Defines how the course is graded and which grading template will be used

  • Included in GPA Computation (Checkbox) – Determines whether the course is factored into the student's GPA

  • Composite Course (Checkbox) – Enable this if lecture and laboratory units are charged separately. The total of lecture and laboratory units must equal the course units

    • Lecture Units

    • Laboratory Units

  • Elective (Checkbox) – Enable this if the course is an elective

  • Allow students to enroll in all electives in one term (Checkbox) – Check this if students can enroll in multiple/all electives

  • Elective Codes – Select which electives are included in the course

• Click Add Course to save

Edit a Course

• Select the course you want to edit and click the Pencil icon

• The “Update Course Information” form will appear. Modify the necessary fields

• Click Save to apply your changes

Search a Course

Enter a keyword or exact course name in the search bar (upper-right corner). Press Enter to view results matching your query.

Import Courses via CSV file

• Click the Upload button in the upper-right corner, next to the search bar

• To ensure the upload meets the required format, download the template file by clicking the link provided

• Once ready, click Choose a File or Drag it Here to upload your CSV file

• Click Import File once the upload is complete. The uploaded courses will now appear in the list

Frequently Asked Questions (FAQs)

Question: Why am I getting an error when uploading courses?

Answer: Ensure that the uploaded file meets the following requirements:

• Code (Required)

• Description (Required)

• Schedule Type (Enter "NONE" if there is no schedule type)

• Department Code (Required)

• Units (Must be numeric)

• Lecture Units (Must be numeric; leave blank if not a composite course)

• Laboratory Units (Must be numeric; leave blank if not a composite course)

• Grading Type (Required)

• Included in GPA Computation (Enter "YES" or "NO")