# Courses

Courses are the subjects offered by your school that students can enroll in.

## Access and Navigation

The **Courses** module can be found under **Planning > Planning Setup**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdMfNWsBtbDADIhXvV1lwPOLTttUcqystz03ne0Sc2Jg4eHjrxG82aC_rYQRE8zmAlP1OC9EHHrGX-nw-RBCMSWzSjsLOWQLoa8TuWcROMdmSUr5Vi_7JwwiCLHwsPZxsK9ZyGtGXjbeauyfCrY4rJjniui?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

If you cannot view the link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## Create a New Course

* Click **+ New Course** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfpu21LXPbTma45ohGfwQ9KVYvtzmTefRn0BUnoa2apzy8h0yuinJeWX0h-3cDdyaTvhM4_d9RgL_sClbYLZlKCbk3FjeI2ytRhHZUlUKfSKia1rwL5sYgdN__NjzM97V5tiba48Y-JPZ0JwQ_FJlLJyp5_?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Fill out the required details:
  * **Code** – A unique short code for the course (cannot be edited once saved)
  * **Description** – Additional details about the course
  * **Schedule Type** – Defines how the course will be scheduled
  * **Department** – Specifies which department the course belongs to
  * **Units** – The total number of units credited to the student
  * **Grading System** – Defines how the course is graded and which grading template will be used
  * **Included in GPA Computation** (Checkbox) – Determines whether the course is factored into the student's GPA
  * **Composite Course** (Checkbox) – Enable this if lecture and laboratory units are charged separately. The total of lecture and laboratory units must equal the course units
    * **Lecture Units**
    * **Laboratory Units**
  * **Elective** (Checkbox) – Enable this if the course is an elective
  * **Allow students to enroll in all electives in one term** (Checkbox) – Check this if students can enroll in multiple/all electives
  * **Elective Codes** – Select which electives are included in the course

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcsdfd79zYGG9dj-WKrR-9tVXxrNS0hXyFqMVcm8ubAr1q6ZTP_ABH4qCB-w805ZHVsR5tcv5cIfhn10deEY6G3pG54anEvQVO-PpkKNvMKnO184A8_xOyH_9iA2Z_tP2llGTz1?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Click **Add Course** to save

## Edit a Course

* Select the course you want to edit and click the **Pencil** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcXMjBo3LYZNe24MVUk6p_gohoR8BcHUmGsgW4CBXfH10-Aip6Ut_J7gJVuFpRv2gYLFJgEmIbww5UDFgGpSf_M8oF3apCd2dgF6Qa5Khe34X4FL0F8LfSyu3zUg6tG4wh0Sa985OD4WGYu41FyOcwcudQ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The “Update Course Information” form will appear. Modify the necessary fields
* Click **Save** to apply your changes

## Search a Course

Enter a keyword or exact course name in the **search bar** (upper-right corner). Press **Enter** to view results matching your query.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfy71zmifG3bmVLvkZaF-OSBYU43pQKjjsM27tH-54Br99ZJYS5JYWyV3nPKJ5SnNe-tY3v_omAzrHCEQdBv1wijZIWGmbLLUQPOksGeCktTvrms26rNdHKVU4a3WpfJaplfFp08yxInf6SqZaOAJgnQuI4?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Import Courses via CSV file

* Click the **Upload button** in the upper-right corner, next to the search bar

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeMj_4BWJIqadHz3SpvYtsTiaDT7YNP5kUYNL1Gos_JiuRb9p8TOpHZhCJcrKgrf9td6Kaa1FQGQFVkyyrVotM82uiJZyW-KAXZcbv0aCNgvOAIIrIlAFlsI4l9Yg5iEgISgfqrLKBpAiy9O6gN39ScWRyx?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* To ensure the upload meets the required format, download the **template file** by clicking the link provided

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcAw0Ld9TCxhLA2nj6iOGj7WvkEpfixwVXRLgHW6o_hAQH5tEEN64JitWC7wAKAUkLyCQ5UBDbUw6X6xoQ9caKedbofjtsiVFX2HvFepbXmhwb8tx3AQJXLddMT5VcPI67WqhUH85bYaR5OPjrBDV00NAE?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Once ready, click **Choose a File or Drag it Here** to upload your CSV file

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe6sxWTPd0x-jBZ4Ii9b_Debi-3SdUZp9E9i4lRZ83qJrANfKE-aS5ksgxJxSap1ABuXHIHvAttNAI3fMWMCycT8Tqz69qSDrgCQcmTEQa53KZxGO1JLijt9b73gLiAkpzt6_bG614measiuoqz7qZuoKJg?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Click **Import File** once the upload is complete. The uploaded courses will now appear in the list

## Frequently Asked Questions (FAQs)

**Question:** Why am I getting an error when uploading courses?

**Answer:** Ensure that the uploaded file meets the following requirements:

* **Code** (Required)
* **Description** (Required)
* **Schedule Type** (Enter "NONE" if there is no schedule type)
* **Department Code** (Required)
* **Units** (Must be numeric)
* **Lecture Units** (Must be numeric; leave blank if not a composite course)
* **Laboratory Units** (Must be numeric; leave blank if not a composite course)
* **Grading Type** (Required)
* **Included in GPA Computation** (Enter "YES" or "NO")


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