Grade Levels

Last updated: January 2025

This module is designed to set up the curriculum for each level.

Access and Navigation

To access this module, go to Planning > School Year Setup > Grade Levels

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Import Curriculum via CSV file

Using the bulk import feature saves time from creating curriculum entries one by one.

• Click on the drop-down below Grade Level and choose which school year to manage

• Click Import on the upper right portion

  
• It will prompt the required data and format for a successful import:

  • Grade level - input "KINDER_1", "KINDER_2", "GRADE_1", "GRADE_2", "GRADE_3" and so on

  • Strand code - input NO_STRAND for Grades 1-10; should be from Track/Strands entries

  • Subject code - must be unique per grade level

  • Subject description - more details about the subject

  • Weight (Optional)

  • Hours (Optional)

  • Room type code - under what room type does this room belong?; should be from room-type entries

  • Transmutation table - what transmutation table should this subject use?; should be from Transmutation entries

  • Grading template - how should this subject be graded?; should be from Academic Grading Template entries

  • Schedule type - how should this subject be scheduled?; should be from Schedule Type entries.

  • Active terms - what school term should this subject be taken?; For example 1|2|3|4

A template is also provided for entering this data

• Once all data is provided and attached, click Import

Manage a Grade Level's Curriculum

• Click on the School Year Drop-Down below Grade Level then choose which school year to manage

• Click Edit Curriculum of the Grade Level

Create a New Subject

• Click + New Subject

• Fill out the necessary details:

  • Subject Details

    • Code - subject code; must be unique per grade level

    • Description - more details about the subject

    • Weight - how much does the subject weigh?; used in the computation of the term average

    • Number of Hours - How many hours does the subject take?; used in the computation of schedule meetings

  • Scheduling

    • Room Type - Under What room type does this room belong?; select from the drop-down, which is from Room Type entries. By default, this subject will be plotted on the section's assigned room if room types match when you enable AutoSchedule. Otherwise, this subject will be plotted in any room under the assigned room type

    • Schedule Type - how should this subject be scheduled?; select from the drop-down, which is from Schedule Type entries.

  • Grading

    • Numeric Transmutation - what transmutation table should this subject use?; select from the drop-down, which is from Transmutation entries

    • Secondary Transmutation (Optional) - what other transmutation table should this subject use? Click +Add another transmutation and select from the drop-down, which is from Transmutation entries

Click the box next to 'SHOW IN REPORTS' to select which transmutations will appear on the report card (multiple selections are allowed)

• Once done, don't forget to click Add subject

• The new subject will be added to the Other Subjects list

Create a New Composite Subject

• Click + New Composite Subject.

• Fill out the necessary details:

  • Subject Details

    • Code - composite subject code; must be unique per grade level

    • Description - more details about the composite subject

    • Secondary Transmutations - what other transmutation table should this subject use? Select from the drop-down, which is from Transmutation entries

    • Weight - how much does the composite subject weigh?; used in the computation of the term average

    • Show composite grade in reports (checkbox) - should the grade per subject component be shown in the report card?

  • Subject Components

    • Click +Add Subject Component. The drop-down contains all subjects created already. Choose from the list if the component has been created already.

    

    • Click + New Subject Component to create a new subject component

      • Fill out the necessary details:

        • Subject Component Details

          • Code - subject code; must be unique per grade level

          • Description - more details about the subject

          • Number of Hours - How many hours does the subject take?; used in the computation of schedule meetings

        • Scheduling

          • Room Type - Under What room type does this room belong?; select from the drop-down, which is from Room Type entries. By default, this subject component will be plotted on the section's assigned room if room types match when you enable Auto Schedule. Otherwise, this subject component will be plotted in any room under the assigned room type.

          • Schedule type - how should this subject be scheduled?; select from the drop-down, which is from Schedule Type entries. This is how a class of this subject component will be plotted once Auto Scheduler is enabled/triggered.

        • Grading

          • Numeric Transmutation - what transmutation table should this subject use?; select from the drop-down, which is from Transmutation entries

          • Secondary Transmutation (Optional) - what other transmutation table should this subject use? Click +Add another transmutation and select from the drop-down, which is from Transmutation entries

          • Click the box next to 'SHOW IN REPORTS' to select which transmutations will appear on the report card (multiple selections are allowed)

      • Once done, click Add subject component. Create multiple components as necessary

      
    • Define the percentage per component. Total should be 100%

    

    • Click the box next to the percentage box if the subject component grades should be shown in the Report Card

    • Once done, click Add subject. The new composite subject will be added to the Other Subjects list.

Edit a Subject/Composite Subject/Subject Component

To edit a subject, composite subject, or subject component, click the Pencil button. Modify the contents as needed. Click Save Changes once done.

Delete a Subject

To delete a subject, click the Trash bin icon. In the confirmation pop-up, click Yes if decided otherwise click No to go back.

Delete a Subject Component

To delete a subject component, click the X icon next to the subject component that you wish to delete.

Add a Subject to the Curriculum

• Go to the Other Subjects list and click on the green plus (+) button. The subject will move above to the Offered Subjects list

• Once the subject has been added to Offered Subjects, click on the drop-down to select what school term this subject should be taken

• Set the subject if it is a Core or Elective

• Add multiple subjects as necessary. Once done, click Save Changes on the upper right side.

• A prompt message will appear about updating the curriculum. Once reviewed, click Proceed with Changes

Remove a subject from the Curriculum

• Go to the Offered Subjects list and click on the red minus (-) button. The subject will move below to the Other Subjects list.

• Once done, click Save Changes on the upper right side.

• A prompt message will appear about updating the curriculum. Once reviewed, click Proceed with Changes.

Frequently Asked Questions (FAQs)

Question: What is the difference between Regular, Advanced, and Elective subjects?

Answer: Regular and Advanced subjects are designated for Grades 1-10, while Elective subjects are specific to Senior High. All three subject types must be assigned to a student's curriculum through the subject tagging module.