Grade Levels
Last updated: January 2025
Last updated
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Last updated: January 2025
Last updated
Was this helpful?
This module is designed to set up the curriculum for each level.
To access this module, go to Planning > School Year Setup > Grade Levels
If you cannot view the link from the list, check the privilege assigned to your user account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
Using the bulk import feature saves time from creating curriculum entries one by one.
Click on the drop-down below Grade Level and choose which school year to manage
Click Import on the upper right portion
It will prompt the required data and format for a successful import:
Grade level - input "KINDER_1", "KINDER_2", "GRADE_1", "GRADE_2", "GRADE_3" and so on
Strand code - input NO_STRAND for Grades 1-10; should be from Track/Strands entries
Subject code - must be unique per grade level
Subject description - more details about the subject
Weight (Optional)
Hours (Optional)
Room type code - under what room type does this room belong?; should be from room-type entries
Transmutation table - what transmutation table should this subject use?; should be from Transmutation entries
Grading template - how should this subject be graded?; should be from Academic Grading Template entries
Schedule type - how should this subject be scheduled?; should be from Schedule Type entries.
Active terms - what school term should this subject be taken?; For example 1|2|3|4
A template is also provided for entering this data
Once all data is provided and attached, click Import
Click on the School Year Drop-Down below Grade Level then choose which school year to manage
Click Edit Curriculum of the Grade Level
Click + New Subject
Fill out the necessary details:
Subject Details
Code - subject code; must be unique per grade level
Description - more details about the subject
Weight - how much does the subject weigh?; used in the computation of the term average
Number of Hours - How many hours does the subject take?; used in the computation of schedule meetings
Scheduling
Room Type - Under What room type does this room belong?; select from the drop-down, which is from Room Type entries. By default, this subject will be plotted on the section's assigned room if room types match when you enable AutoSchedule. Otherwise, this subject will be plotted in any room under the assigned room type
Schedule Type - how should this subject be scheduled?; select from the drop-down, which is from Schedule Type entries.
Grading
Numeric Transmutation - what transmutation table should this subject use?; select from the drop-down, which is from Transmutation entries
Secondary Transmutation (Optional) - what other transmutation table should this subject use? Click +Add another transmutation and select from the drop-down, which is from Transmutation entries
Click the box next to 'SHOW IN REPORTS' to select which transmutations will appear on the report card (multiple selections are allowed)
Once done, don't forget to click Add subject
The new subject will be added to the Other Subjects list
Click + New Composite Subject.
Fill out the necessary details:
Subject Details
Code - composite subject code; must be unique per grade level
Description - more details about the composite subject
Secondary Transmutations - what other transmutation table should this subject use? Select from the drop-down, which is from Transmutation entries
Weight - how much does the composite subject weigh?; used in the computation of the term average
Show composite grade in reports (checkbox) - should the grade per subject component be shown in the report card?
Subject Components
Click +Add Subject Component. The drop-down contains all subjects created already. Choose from the list if the component has been created already.
Click + New Subject Component to create a new subject component
Fill out the necessary details:
Subject Component Details
Code - subject code; must be unique per grade level
Description - more details about the subject
Number of Hours - How many hours does the subject take?; used in the computation of schedule meetings
Scheduling
Room Type - Under What room type does this room belong?; select from the drop-down, which is from Room Type entries. By default, this subject component will be plotted on the section's assigned room if room types match when you enable Auto Schedule. Otherwise, this subject component will be plotted in any room under the assigned room type.
Schedule type - how should this subject be scheduled?; select from the drop-down, which is from Schedule Type entries. This is how a class of this subject component will be plotted once Auto Scheduler is enabled/triggered.
Grading
Numeric Transmutation - what transmutation table should this subject use?; select from the drop-down, which is from Transmutation entries
Secondary Transmutation (Optional) - what other transmutation table should this subject use? Click +Add another transmutation and select from the drop-down, which is from Transmutation entries
Click the box next to 'SHOW IN REPORTS' to select which transmutations will appear on the report card (multiple selections are allowed)
Once done, click Add subject component. Create multiple components as necessary
Define the percentage per component. Total should be 100%
Click the box next to the percentage box if the subject component grades should be shown in the Report Card
Once done, click Add subject. The new composite subject will be added to the Other Subjects list.
To edit a subject, composite subject, or subject component, click the Pencil button. Modify the contents as needed. Click Save Changes once done.
To delete a subject, click the Trash bin icon. In the confirmation pop-up, click Yes if decided otherwise click No to go back.
To delete a subject component, click the X icon next to the subject component that you wish to delete.
Go to the Other Subjects list and click on the green plus (+) button. The subject will move above to the Offered Subjects list
Once the subject has been added to Offered Subjects, click on the drop-down to select what school term this subject should be taken
Set the subject if it is a Core or Elective
Add multiple subjects as necessary. Once done, click Save Changes on the upper right side.
A prompt message will appear about updating the curriculum. Once reviewed, click Proceed with Changes
Go to the Offered Subjects list and click on the red minus (-) button. The subject will move below to the Other Subjects list.
Once done, click Save Changes on the upper right side.
A prompt message will appear about updating the curriculum. Once reviewed, click Proceed with Changes.
Question: What is the difference between Regular, Advanced, and Elective subjects?
Answer: Regular and Advanced subjects are designated for Grades 1-10, while Elective subjects are specific to Senior High. All three subject types must be assigned to a student's curriculum through the subject tagging module.
