Admissions Setup

The Admission Setup feature allows schools to configure and manage admissions for an academic term. This includes setting up forms, defining applicant fields, and starting/stopping the admission cycle.

Access and Navigation

Navigate to Planning > Admission Setup to access this feature.

Create a New Admission Setup

• Click the New Form Setup button

• Fill in all required fields in the form

• Click Add Setup to save

Manage an Existing Admission Setup

Once a setup is created, you will have access to the following controls:

• Edit Admission Setup – Modify general setup details

• Edit Form – Configure and customize the application form

• Start/Stop Admission – Launch or close the admission period

Edit Admission Setup

• Click Edit Admission Setup

• Update the necessary fields

• Click Save to apply the changes

Edit Form (Application Form Customization)

• Click Edit Form to access the application form builder

• Add sections or field groups by clicking + New Group on the upper-right

• Customize the group as needed:

  • Label – Name of the group (e.g., Personal Information, Educational Background)

  • Mark as ‘For Follow-Up’ – Optional fields that applicants can fill in later

Add Fields to the Form

Adding Fields to the Form

• Within a group, click + Add Field

• Provide details for each field:

  • Label – Display name of the field

  • Template Field Type – Predefined fields required for applicant profiles and reporting (e.g., First Name, Birth Date, Address)

  • Field Type – Choose the type of input accepted:

    • Text Field – Single-line text input

    • Number Field (Whole) – Accepts whole numbers only

    • Number Field (Decimal) – Accepts decimals (up to 10 places by default)

    • Dropdown – Single selection from a list

    • Dropdown Multiple – Multiple selections from a list

    • File – Upload documents or images

    • Email – Accepts only valid email formats

    • Date – Accepts date input in mm/dd/yyyy format

    • Tabular – Multiple entries with configurable columns

    • Text Area – Larger text input box (ideal for long answers)

    • Static Text – Read-only text for instructions or headers

    • Check Box – Selectable checkbox

    • Tooltip – Help text displayed on hover.

• Add Validation (Optional):

  • Required – Makes the field mandatory

  • Max Length – Limits the number of characters

  • Regex Pattern – Enforces a specific input format

Edit or Delete a Field

• To edit a field, click the Pencil icon beside it

• To delete a field, click the Trash Bin icon

Start and Stop an Admission

• Click Start Admission to launch the application period and allow applicants to apply

• Click Stop Admission to end the intake period