# Clubs

School clubs are groups within a school that encourage participation in various prosocial activities such as community service, sports, and other desired functions to foster school bonding and engagement among students.

## Access and Navigation

Clubs setup page is available under  **Planning** > **School Year Setup** > **Club**

<figure><img src="/files/4TVFGtKrbEgn6jKRE6eH" alt=""><figcaption></figcaption></figure>

If you cannot view the link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## Create a Club

* Select a School Year in the dropdown selector

<figure><img src="/files/vUQzRue972R7XQ7I4GWM" alt=""><figcaption></figcaption></figure>

* Click **+ New** button

<figure><img src="/files/u3GIv9hGZqaSjqxnCJqU" alt=""><figcaption></figcaption></figure>

* Fill out the necessary details
  * **Club Name** – Decide on a unique and meaningful name for the club
  * **Description** – Provide a detailed overview of the club’s purpose, activities, and goals. Highlight what makes it special and who it’s for
  * **Adviser** – Select a suitable adviser who can guide and support the club effectively. Only users configured with the Club Coordinator role can be assigned as the Club Adviser

<figure><img src="/files/GllvXOpzPlqF2I7dsdXJ" alt=""><figcaption></figcaption></figure>

* Click **Add Club** once done

## Import Clubs via CSV file

{% hint style="info" %}
Using the bulk import feature saves time from creating club entries one by one
{% endhint %}

* Click the **Import** button located at the upper right corner of the screen

<figure><img src="/files/nQrWeWTYqCDguw5zVnhl" alt=""><figcaption></figcaption></figure>

* A window will show up describing the fields that the CSV file must contain
  * **Clubs Name** – Decide on a unique and meaningful name for the club
  * **Clubs Description** – Provide a detailed overview of the club’s purpose, activities, and goals. Highlight what makes it special and who it’s for
  * **Clubs Adviser** – Select a suitable adviser who can guide and support the club effectively. Only users configured with the Club Coordinator role can be assigned as the Club Adviser
  * **Student Numbers** -  Optional, must be unique, can be multiple separated by "|"
* Click the **Download template** to have a local copy of the file that you can fill out with the aforementioned information
* Once the data is ready, click **Browse** to attach the CSV file then click **Import**

<figure><img src="/files/4EEatAYhCg9FAI59oAj7" alt=""><figcaption></figcaption></figure>

## Assign a Student to a Club

Only enrolled students can be assigned to the Club. It only requires that the student is enrolled in the corresponding SY for the student to be eligible. There are no specific sections or grade-level categorizations. Any student can also have multiple Clubs. To add a student to a club

* Click **Students** next to the club name

<figure><img src="/files/xaBCkBSLD0P4nhSkDhhk" alt=""><figcaption></figcaption></figure>

* In the window that will show up which displays the students for your selected club, click the **+ Add** button

<figure><img src="/files/nQUVAA51mPLS6YNzgCGu" alt=""><figcaption></figcaption></figure>

* You can type in keywords of a student's name or click the dropdown arrow to select and add students. You can multiple-select and add students.&#x20;

<figure><img src="/files/UNK0p8jQw4hu9I6xzVXK" alt=""><figcaption></figcaption></figure>

* Click **Add students** once done

## Remove a Student in a Club

* Click **Students** next to the club name
* In the window that will show up, click the **X** button in the line of the student that you would like to remove
* Confirm your action by clicking on **Yes**, selecting **No** will cancel the action

<figure><img src="/files/Nr77KfOddTYLnWYNGY0w" alt=""><figcaption></figcaption></figure>

## Edit a Club

To edit, click the **Pencil** button of the club and modify the contents as needed. Click **Save Changes** once completed.

<figure><img src="/files/ppU33P8wAvsxAJqQ7IW4" alt=""><figcaption></figcaption></figure>

## Delete a Club

To delete, click the **Trash bin** icon of the room type then once decided, select **Yes, Delete** otherwise click on **No.**

<figure><img src="/files/HfAB2M8dObqtZG7rLvxR" alt=""><figcaption></figcaption></figure>


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