Clubs

Last updated: January 2025

School clubs are groups within a school that encourage participation in various prosocial activities such as community service, sports, and other desired functions to foster school bonding and engagement among students.

Access and Navigation

Clubs setup page is available under Planning > School Year Setup > Club

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a Club

• Select a School Year in the dropdown selector

• Click + New button

• Fill out the necessary details

  • Club Name – Decide on a unique and meaningful name for the club

  • Description – Provide a detailed overview of the club’s purpose, activities, and goals. Highlight what makes it special and who it’s for

  • Adviser – Select a suitable adviser who can guide and support the club effectively. Only users configured with the Club Coordinator role can be assigned as the Club Adviser

• Click Add Club once done

Import Clubs via CSV file

Using the bulk import feature saves time from creating club entries one by one

• Click the Import button located at the upper right corner of the screen

• A window will show up describing the fields that the CSV file must contain

  • Clubs Name – Decide on a unique and meaningful name for the club

  • Clubs Description – Provide a detailed overview of the club’s purpose, activities, and goals. Highlight what makes it special and who it’s for

  • Clubs Adviser – Select a suitable adviser who can guide and support the club effectively. Only users configured with the Club Coordinator role can be assigned as the Club Adviser

  • Student Numbers - Optional, must be unique, can be multiple separated by "|"

• Click the Download template to have a local copy of the file that you can fill out with the aforementioned information

• Once the data is ready, click Browse to attach the CSV file then click Import

Assign a Student to a Club

Only enrolled students can be assigned to the Club. It only requires that the student is enrolled in the corresponding SY for the student to be eligible. There are no specific sections or grade-level categorizations. Any student can also have multiple Clubs. To add a student to a club

• Click Students next to the club name

• In the window that will show up which displays the students for your selected club, click the + Add button

• You can type in keywords of a student's name or click the dropdown arrow to select and add students. You can multiple-select and add students.

• Click Add students once done

Remove a Student in a Club

• Click Students next to the club name

• In the window that will show up, click the X button in the line of the student that you would like to remove

• Confirm your action by clicking on Yes, selecting No will cancel the action

Edit a Club

To edit, click the Pencil button of the club and modify the contents as needed. Click Save Changes once completed.

Delete a Club

To delete, click the Trash bin icon of the room type then once decided, select Yes, Delete otherwise click on No.