Online Payments Dashboard
Last updated: March 2025
Last updated
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Last updated: March 2025
Last updated
Was this helpful?
The Online Payments Dashboard provides a centralized view of all payment gateway transactions made by students through their portals in Edusuite. This module allows users to review and monitor transactions, assign OR/AR numbers, and print receipts.
You can access the Online Payments Dashboard under Finance.
Check the privilege assigned to your user account or role if you cannot view a link from the list.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
Users can filter transactions based on the following criteria:
Term – The academic period (Semester, Trimester, Quarter) in which the payment was recorded or applied
Status – The transaction's status as determined by the payment gateway (Dragonpay or UnionBank)
Payment Channel – The gateway used for the transaction (Dragonpay or UnionBank)
Receipt Number – Filter payments based on whether they have assigned receipt numbers
Each transaction includes the following details:
Student – Displays the student's full name and ID number
Payment – Shows the payment gateway used and the reference number generated when the transaction is marked as "PENDING"
Amount Paid – The amount paid by the student
Status – Indicates the payment's current status:
CREATED – The transaction has been initiated, but the payment gateway has not yet processed it
PENDING – The payment is being processed by the gateway but is not yet confirmed
FAILED – The payment attempt was unsuccessful
SUCCESS – The payment was successfully processed and credited to the school’s account
UNKNOWN – The payment status is not recognized by the payment gateway
Date Recorded – The date when the student initiated the transaction
Date Posted – The date when the payment gateway marked the transaction as "SUCCESS"
Term – The academic period in which the payment was recorded or applied
Type – Specifies whether the payment is for assessment or other fees
Receipt Number – Displays the school's issued official receipt number. Only transactions marked as "SUCCESS" can be assigned an OR or AR number
Question: How do I view more details about a transaction?
Answer: Click the Details button in the right-most column. A pop-up window will display:
Student ID Number
Student Name
Student’s Program
Student’s Amount Due
Transaction Date of Record
Transaction ID
Transaction Status
Payment Gateway Used
Payment Gateway Reference Number
Question: How do I issue an OR or AR number for an online payment?
Answer:
Click the Details button in the right-most column
Ensure the transaction status is SUCCESS, as only these transactions can be assigned OR/AR numbers
Click Issue Receipt to open a new pop-up
Select whether to assign an OR or AR number using the toggle switch
Enter the receipt number
Click Save to confirm
Question: How do I print an Official Receipt from the Online Payments Dashboard?
Answer:
Click the Details button in the right-most column
In the pop-up window, click Print to generate the official receipt
The system will redirect you to a print preview, where you can print or download the receipt\
Question: What if a payment has already been credited to the school's account but is not marked as "SUCCESS" in the dashboard?
Answer: Click the Manual Refresh button next to the Details button in the right-most column to update the transaction status.