Notification Templates

Last updated: March 2025

RegistrationThe Notification Templates feature allows schools to customize system-generated SMS and email notifications sent to users across various modules.

Access and Navigation

You can access Notification Templates by navigating to Settings > Notification Templates

If you cannot view a link from the list, check the privilege assigned to your user account or role.

How to Enable/Disable Notifications

  • To enable notifications via SMS, email, or the mobile app, simply check the corresponding boxes

  • To disable, uncheck the selected notification channels

Edit Notification Templates

  • Click the Pencil icon beside the notification name you wish to customize

  • A list of available variables will be provided to help you personalize the message

  • The editor supports HTML, and a live preview is displayed in a separate screen below

  • After editing, click Update Template to save your changes


Student Registrations Notifications

Notification
Triggered For
Description

Pre-Registration

Students

Prompts students to fill out their registration form

Verified Registration

Students

Notifies applicants when their registration is verified

New Student Registration

Students

Confirms successful submission of the registration form

New Guardian Registration

Guardians

Confirms successful registration of a guardian account

Accepted Registration

Students

Notifies applicants of successful acceptance

Rejected Registration

Students

Notifies applicants if their application is rejected

General Notifications

Notification
Triggered For
Description

Email Address Update

All users

Notifies users that their email address has been updated

Announcement

All users

Notifies users of announcements posted by the school

Intent to Enroll

Students

Prompts students to confirm if they will enroll for the next term

Generated Report

Admins

Delivers system-generated reports to admins

Student Grades

Students

Notifies students when their grades are available

Clearance Added

All users

Alerts users when a clearance requirement is assigned to them

Clearance Marked Done

Admins

Informs reviewers when students mark clearance requirements as done

Reset Password

All users

Sent when a password reset request is initiated

Email Verification

All users

Sent when users need to verify their email addresses

Account Activation

All users

Notifies users when their accounts are created or when their email is updated

Finance notifications

Notification
Triggered For
Description

Payment Record

Students

Confirms that a payment has been recorded

Payment Cancellation

Students

Notifies students when a payment is canceled

Promissory Note Record

Students

Confirms the recording of a promissory note

Tuition Due Date Reminder

Students

Sent two weeks before tuition due date

Statement of Account Preview

Students

Sends a tentative assessment for the upcoming term with PDF

Statement of Account

Students

Sends the current term’s statement of account with PDF

Enrollment Notifications

Notification
Triggered For
Description

Enlistment Verification

Students

Confirms that the student’s enlistment has been verified

Slot Expiration

Students

Alerts students that their subject enlistments have expired

Before Subject Slot Expiration

Students

Reminds students about soon-to-expire enlisted subjects

Cancel Enlistment

Students

Sends a confirmation upon subject enlistment cancellation

Officially Enrolled

Students

Notifies students that they are now officially enrolled

Enlistment Notice/Receipt

Students

Confirms successful enlistment of subjects

Faculty Notifications

Notification
Triggered For
Description

Teaching Offers

Faculty

Notifies faculty of their teaching load and schedule

Intent to Teach

Faculty

Prompts faculty to confirm if they will teach in the next term

Reconfirmation of Teaching Offers

Faculty

Requests reconfirmation of offered subjects

Allow Updating of Grades

Faculty

Informs faculty that grade encoding is now open

Ticket Requests Notifications

Notification
Triggered For
Description

New Ticket Request Filed

Assigned handlers

Notifies assigned users when a new ticket is filed

Ticket Resolved

Reporter

Informs the ticket creator that the issue has been resolved

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