# Academic Scoresheet This feature allows you to manage academic scoresheets ## Access and Navigation **Academic Scoresheet** is available under the **Ongoing Classes** module

If you cannot view a link from the list, check the privilege assigned to your user account or role. {% hint style="danger" %} Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen. {% endhint %} ## Filter the Academic Scoresheet * To filter displayed score sheets, you may use the dropdown option on top of the page * Available filters: * **Grade level** - Only show score sheets of selected grade level * **Group by:** * **Subject** - Show score sheets per subject * **Section** - Show score sheets per section * **Faculty** - Show score sheets per faculty

## Search for a Scoresheet * To search for a specific score sheet, click on the **Magnifying Glass** icon on the top-right side of the page * Enter the keywords and press enter

## Change Faculty Assignments * To change the teacher assigned to the class, click on **Change Teacher** on the subject

* A new pop-up showing the available teachers will show

* Choose the new teacher and click **Save Changes** once done ## Open a Scoresheet * To open a scoresheet, expand the grade level and click on **Academic Score sheet** on the subject

* The academic score sheet will appear

* If behavioral marks are enabled for scoresheets, a drop-down will be available to switch between the Academic and Non-Academic scoresheets

## Choosing a term To choose a different term to grade, click on the term dropdown on the upper-left side of the page

## Add an Assessment Tool * To add assessment tools, click the plus (+) button next to the component

* A new column will appear once successful

* Click on the top-most cell to change the max score of the assessment tool

* Clicking outside the cell will automatically save the max score ## Edit an Assessment Tool * To edit an assessment tool, hover your cursor over the item and click the **Pencil** icon

* A new pop-up will show. Edit as needed * Description - Name of the assessment * Date taken - date when the activity was taken

* Click **Save Changes** once done {% hint style="warning" %} Click on **Delete** will delete the assessment column and encoded scores {% endhint %} ## Delete an Assessment Tool To delete an assessment tool, hover your cursor over the item and click the **Trash Bin** icon

## Encode Grades * To encode a student’s score, click on the cell next to the student’s name

* Encode the grades * Clicking outside the cell will automatically save the score {% hint style="info" %} You can navigate the scoresheet by using your arrow keys, enter key, and or tab key. {% endhint %} ## Mark students as Excused and add Remarks * Hover the mouse over the assessment cell of the student and click on the details icon (i)

* Add remarks as needed. Checking the “Excused” checkbox will mark the student as excused * Clicking outside the Details pop-up will automatically save the remarks ## Use Adjustment Grades {% hint style="danger" %} Adjustment grades need additional user privileges. You may reach out to your school admin for access Adjustment grades can either be a positive or negative number. Encoded grades will be added to the raw final grade {% endhint %} * To encode additional grades for a student, click on the cell next to the student’s name

* Encode the adjustment grades * Clicking outside the cell will automatically save the grade ## Change a Student's Transmutation Table {% hint style="info" %} By default, all students use the same transmutation table set per subject {% endhint %} * Hover the mouse over the Transmuted grade of the student and click on the edit icon

* A new pop-up will appear. Change the transmutation as needed * For numeric grades, only numeric-type transmutations can be selected * For letter grades, only letter-type transmutations can be selected

* Click **Replace** once done ## Use Average Settings * To change the computation of the raw final grades, you can toggle the **Use Average** setting

* Difference in computation: * “Use Average” is turned off (default) * Scores are calculated by dividing the total student scores by the total maximum scores and then multiplying by the component weight. * \[(Sum of student scores) divided by (Sum of max scores)] multiplied by the component weight * “Use Average” is turned on (default) * The average score is calculated by adding up each student's weighted score and dividing by the total number of assessments. * Sum of \[(student score / max score) multiplied by the component weight] divided by (total number of assessments) ## Send Grades to Students * To send the grades of students, click on **Send Grades** on the upper-right side of the page

* A new pop-up will appear. Choose the filters as needed * Date range - Dates when when the activities were taken. The grades to be sent will only include those within the date range * Students - choose who will receive the grades. You can check “Include all students” to send the grades of all students

## Download Scoresheet To download the scoresheets, click on the **Download** button on the upper-right side of the page. An XLS file will be downloaded.

## Discussion Panel To view discussions on a score sheet, click the **Message** icon on the upper-right side of the page.

You can see the discussions and attachments, reply to messages, and attach files as needed.

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