# Colleges

**Colleges** allow schools to organize programs into groups. This grouping also functions as a filter in the scheduler view.

## Access and Navigation

The **Colleges** module can be found under **Planning** > **Planning Setup**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXekxZumTYtRlA7KlN4sIr-Ni2GfZ_NThJU5ExmtpIMQKwr82odd4bAyYdrAZdlUjSeHq62sCbgvfcVQp8VKwwWOeLi162yZBMfk0GBWcNKIkWgfphoMCwg-mvJasWAOldy6PN3zEO3m9KrKBymTCPYuEP2P?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

If you cannot view the link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## Create a New College

{% hint style="info" %}
The assigned **Dean** and **Assistant Deans** will have the **Colleges filter** applied, restricting their access to viewing and editing schedules. They can only manage sections and schedules within their assigned colleges.
{% endhint %}

To create a new college:

* Click **+ New College** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcOyxKcdsaMapKgeYreVLdZGejVzsscfgOFGGeQUa9JszYgn9W0wpINKk4AoC3jqfLP11zcj_xTVhWiAdZi2ntgJqNXjz2PTwZvvfWGDnBhHqMAi5YlvenklR4a-HbosbaOiwRjIigisAxOFCJVYZ7IU_pC?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Fill out the required details:
  * **College Code** – An abbreviation of the college
  * **Description** – The full name or description of the college
  * **Dean / Assistants to the Dean** – A list of available users. The **Assistants to the Dean** list will exclude the user assigned as **Dean**

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcyHXZRveTv0HlEdvB3LEQGe7HChQMZ2G5I0l5GbS5OwvDeOYEQue4H2tOvpcwvdRTQYMj8VKWA0rrbf4g5nnCr6vtTA5t3HqfMTOm-rRgYg571SRmj49OeDQ9z-4MCakFTlVepH6PItiJlu7K_q2bmF2o?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Click **Add College** to save the new college

## Edit a College

{% hint style="info" %}
Edits to Colleges are instantly reflected in the Scheduler View, regardless of the term selected in the main Planning menu.
{% endhint %}

To edit a college:

* Select the college you want to edit and click the **Pencil** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfmc9YualuDj1QwICj0ChSvHSOGyAGR9aEGPon5LxAHHp8AGA8qTFsAmDs2gm1lHq6HvibljgO52chDEih-ASumKxAfD0DlAbRhCXhNBJbE7nySUu6sZ-SVk9HVjRnoJPj1HPNyVr9MhlbuE6yB9aidUYw?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* In the **"**&#x55;pdate College Detail&#x73;**"** form, make the necessary changes
* Click **Update College** to save your edits. You will be redirected to the Colleges page, where your updates will be reflected immediately

## Delete a College

To delete a college:

* Select the college you want to delete and click the **Trash Bin** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf47BJKjhQs65ZbsjFUBZIbh0nTPgoDJATiKKMvZGM9-61OI6eM6LghdeSXqGXDs5sw0cqZIYWSckx-xxsj5WIH25xZPN2rlUDsLkzlb_4DlMK3fMnMqjJqhwUBxou8_aGkuTRRJwMkflKPnUb6jc7fxJQZ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* A confirmation message will appear asking you to confirm the deletion

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdbuoVkiUH4VELbE1naEGnMhHWZQpbopwvxKg4_UuQ29C-MBCrb-zfEJHBykrASsOhp5eY_TIQKCK_jL6GouJavZk9Z06hsAH5APh107ZVCJkFWuGTN7RPa6p6TxuX0c1nRc0wrGyy9AgIwdRZ2N0yJxAl8?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Click **Delete** to proceed. The college will be permanently removed from the list

## Search a College

To search for a college, enter a keyword or the exact college name in the **search bar** located in the upper-right corner. Press **Enter** to display all matching results.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcKYtlm6pEoWg0coSXlGuH6PPbpvVM7OfJRajEzaw_ZJ7wc74zCpSHae4CehSyv9wovAgTK6LRE_BTkhO4RD3F2D_m4j-_eJq8Bucxlmn30bcnTbyczPL6KZpZBSbGyoMczQNtL9yFenq2hRna5Tzbh4RGh?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Frequently Asked Questions (FAQs)

**Question:** What is the difference between a Department and a College?

**Answer:**

* A **Department** is a grouping of related subjects
* A **College** is a grouping of degree programs

***

**Question:** How can I assign a program to a college?

**Answer:** Programs can be assigned to a college through the **Programs** page