Colleges

Last updated: March 2025

Last updated 2 months ago

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Colleges

Last updated: March 2025

Colleges allow schools to organize programs into groups. This grouping also functions as a filter in the scheduler view.

The Colleges module can be found under Planning > Planning Setup.

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New College

The assigned Dean and Assistant Deans will have the Colleges filter applied, restricting their access to viewing and editing schedules. They can only manage sections and schedules within their assigned colleges.

To create a new college:

Click + New College in the upper-right corner

Fill out the required details:
- College Code – An abbreviation of the college
- Description – The full name or description of the college
- Dean / Assistants to the Dean – A list of available users. The Assistants to the Dean list will exclude the user assigned as Dean

Click Add College to save the new college

Edit a College

Edits to Colleges are instantly reflected in the Scheduler View, regardless of the term selected in the main Planning menu.

To edit a college:

Select the college you want to edit and click the Pencil icon

In the "Update College Details" form, make the necessary changes
Click Update College to save your edits. You will be redirected to the Colleges page, where your updates will be reflected immediately

Delete a College

To delete a college:

Select the college you want to delete and click the Trash Bin icon

A confirmation message will appear asking you to confirm the deletion

Click Delete to proceed. The college will be permanently removed from the list

Search a College

To search for a college, enter a keyword or the exact college name in the search bar located in the upper-right corner. Press Enter to display all matching results.

Frequently Asked Questions (FAQs)

Question: What is the difference between a Department and a College?

Answer:

A Department is a grouping of related subjects
A College is a grouping of degree programs

Question: How can I assign a program to a college?

Answer: Programs can be assigned to a college through the Programs page

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Last updated 2 months ago

Was this helpful?

Colleges allow schools to organize programs into groups. This grouping also functions as a filter in the scheduler view.

The Colleges module can be found under Planning > Planning Setup.

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New College

To create a new college:

Click + New College in the upper-right corner

Fill out the required details:
- College Code – An abbreviation of the college
- Description – The full name or description of the college
- Dean / Assistants to the Dean – A list of available users. The Assistants to the Dean list will exclude the user assigned as Dean

Click Add College to save the new college

Edit a College

Edits to Colleges are instantly reflected in the Scheduler View, regardless of the term selected in the main Planning menu.

To edit a college:

Select the college you want to edit and click the Pencil icon

In the "Update College Details" form, make the necessary changes
Click Update College to save your edits. You will be redirected to the Colleges page, where your updates will be reflected immediately

Delete a College

To delete a college:

Select the college you want to delete and click the Trash Bin icon

A confirmation message will appear asking you to confirm the deletion

Click Delete to proceed. The college will be permanently removed from the list

Search a College

To search for a college, enter a keyword or the exact college name in the search bar located in the upper-right corner. Press Enter to display all matching results.