Refund Settings

This page allows you to configure refund rates for students based on specific terms, programs, and conditions.

Access and Navigation

You can access Refund Settings by navigating to Finance > Finance Setup > Refund Settings

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Create a New Refund Plan

To create a new refund plan:

• Select the Term - Use the term selector at the upper-left corner of the page to choose the term where the refund plan will apply

• Click New Refund Plan located at the upper-right corner of the page

• Fill out the Details in the pop-up form:

  • Name: The name of the refund plan

  • Rank: Determines the priority of the refund plan. Must be unique. A lower rank number (e.g., Rank 1) has higher priority

  • Refund Rate: The rate used to calculate the tuition refund. The calculation takes effect at midnight (Philippine time)

  • Applicable Dates: Set the start and end dates for the plan’s validity

  • Rate: The percentage of the tuition to be refunded.

  • Applies To: Specifies which students are covered by the refund plan. All criteria must match for a student to qualify:

    • All: Applies to all students

    • Student Starting Term: Applies to students starting in the selected term

    • Program: Applies to students enrolled in the specified program

• Click Save Changes to create the plan

Edit a Refund Plan

To edit an existing refund plan:

• Hover over the refund plan you want to modify, then click the Pencil icon

• Update the necessary details in the pop-up window

• Click Save Changes to apply your updates

Delete a Refund Plan

To delete a refund plan:

• Hover over the refund plan you wish to remove, then click the Trash Bin icon

• Confirm the deletion when prompted