Reconciliation

Last updated: March 2025

The Reconciliation feature allows you to manage your school's bank accounts and track their transactions efficiently.

Access and Navigation

The Reconciliation page is located under Finance.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen

Manage Bank Accounts

Add a Bank Account

• Click the three-dot menu at the top of the "Accounts" section

• Select + Add Bank Account from the dropdown menu

• Fill in the required details in the pop-up form

• Click Add Bank Account to save the account

Edit Account Information

• Locate the bank account you want to edit

• Click the three-dot menu next to it and select "Edit Info"

• Make the necessary changes

• Click Save to apply the updates

Record Transactions

Record a Debit Transaction

• Select the bank account where the debit transaction will be recorded

• Click the three-dot menu next to the account and select "Debit"

• Enter the amount to be debited in the pop-up form

• Click Debit Amount to confirm

Record a Credit Transaction

• Select the bank account where the credit transaction will be recorded

• Click the three-dot menu next to the account and select "Credit"

• Enter the amount to be credited in the pop-up form

• Click Credit Amount to confirm

Transfer Amounts Between Bank Accounts

This requires at least two bank accounts recorded in the system.

• Select the bank account from which the amount will be transferred

• Click the three-dot menu and select "Transfer"

• Enter the amount to be transferred and choose the destination account

• Click Transfer Amount to complete the transaction

View and Manage Transactions

View Transactions

• Select the bank account you want to review

• Click the View Transactions button

• A list of all transactions recorded for that account will be displayed

Filter Transactions

• While viewing transactions, click the Filter button in the upper-right corner

• In the pop-up form, choose the transaction types you want to filter

• Click Filter Transactions to apply the filters

Verify Transactions

• Transactions can be marked as verified or unverified

• To change the status, select a transaction and click the gray check icon on the leftmost side of the row

Group Transactions

• Select multiple transactions by ticking their checkboxes

• Right-click the selected transactions and choose Group

• To view all grouped transactions, click the Group Transactions tab