# Grading Settings

To manage the different settings for Grading. The prerequisite/dependencies of this setting are Planning > School Year Setup and Students' grade data. 

## Access and Navigation

To access this module, Go to **Planning** > **Grading Setup > Settings** 

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FWslb4aIrJ6yIQlnAo8ht%2Fimage.png?alt=media&#x26;token=bde80977-55e7-4e00-a78f-697c83c3401e" alt=""><figcaption></figcaption></figure>

If you cannot view a link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## **Academic Score Sheet Settings**

This manages how grades and students are displayed in [Ongoing Classes](https://info.edusuite.asia/product-guide-k12/admin-home/ongoing-classes).

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfzHgIu6quxdGS2GyG3RpfP3fKqMt2JIcxU1m4xzXrgeVI2x58X3ASDu2BT7Q_6Qa-ekfsSXurSe0-vr6AS2nUCJcm6-BKG2Ah3mGlD2v-VTHoG2N1OOugnUhjrwvB6esuy3olMWK9i8aV9ukOtY_4zBT_J?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Academic Score Sheet Display - Selecting a Rounding Mode

Click on the drop-down located below Rounding Mode and select the preferred rounding mode.

* Round Up - round the number to the nearest higher whole number. Example: 3.4 will be 4.0
* Round Down - round the number to the nearest lower number. Example: 3.7 will be 3.0
* Round Off - if it is greater than 5, round it to the nearest higher whole number. Otherwise, round it to the nearest lower whole number. Example: 3.7 will be 4.0

Once selected, it will be saved automatically.

#### Edit the Decimal Places

* Click on the box below Decimal Places
* Input your preferred decimal places, then click outside the box, it will be saved automatically

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdXPX5asPpm6L675-30AhERLvjdfUbZU2WBVxJ0Wm4PhoNgZEeJ9UqJLmChxNZKMSFzNUK8GWlSdwxMNh087cvdMILen-TBuL3xuZ3H8-2Uptvz5BFal9huhLutY2Tgs1GqMEUd02lJKk5dhJ5CHJjll2aP?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

#### Trim Trailing Zeroes in Computed Grades

This feature computed grades with unnecessary decimal places, such as extra zeroes (e.g., 85.00), are simplified to display only the whole number (e.g., 85). This ensures a cleaner and more concise presentation of grades without altering the actual value. It will be applied to all displayed grades in the academic scoresheet.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf-U1awgE1ALZkyo0mLLSDtyP5rEAnjfawS0AP3ksQ9FaX4SpXxUKSMkgxBfBYFUTJDpG8fyEWSREDXRI3CbbvnwvWeo4V_ZA91OX2AkzU6x2tlPzEM5CDY9uL8b43hklFhZdIg_T4rx6JhF-HAZKyok-qt?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Trim Trailing Zeroes - DISABLED in Scoresheet View with 2 decimals.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdBXDbFQmpW9f2ZOXfylzWCiMRQgOayTV4HuzoRNFR65PnhI4lygx2XFey24pFZrxzvbm-gbo6G69aUTUXXFxtKWafS6ufWHJUHUzpMn41RhLn-CckwJfNTFnk_ztuS-6Cs4kupQ6CiLxCxGk8Pp7T4nqrm?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Scoresheet:

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf_kulIjgIzPH6ybeh1Wml07KchJpIJp1JuG3Tve4oo1q3VgPxEpEdvEpoHZ61ZXpIkAW2bgbQE2MtrDRlr7mTvdPkGzGwlJRlay5scUSxrhbFsHqXAvat9QG0ZG7Cd9ttkWO2xesVeNoRQcZ_6OeNmNCE?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Trim Trailing Zeroes - ENABLED in Scoresheet View with 2 decimals.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcmqVFFgSSI-jeUcuTIbHxravP6Y_rq0kSyzlMm3PkIm2Gj9mxyvIKtqIQDFwexqNctspGxQpbqMy6O2h8xeNOr9TqliLA4HkPmAUFQ5w9PlnZjH6po2QmpPQ0KVqj6BrdTucss_t1X4KP4LwcONsIT7iJE?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Scoresheet:

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf1sESCT3BeXmY5kUvc1TPBLF6xSEoU_OK393UP716ecC6dpxj7wJ7yzbcoRFU_sf8WVMofjx7B-udMj3_V8jsz7227Dsd-KJfQeCHQu5MUxLz2IFUsa_LrM8PIJdNcQ13TomfhwMS8_d5D8HxQ3szUYRx4?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Prorated Grades

This feature ensures that grades are fairly calculated by applying prorated adjustments to the student's final grade, based only on the assessments they completed. This excludes an entire component's percentage from the Final Grade computation. Click the **toggle** to enable/disable the setting

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcyXrlX1PLwENATD3gDRhoBHCdbZ2po3jxxASEtLc_FVuvyB9B6wc3unRTuzeXDtkode4UuHBdW7-vVgZrtDMhhTgfN-SMHyT8Cxx0o4aaXkJym0hvZT7DJhH91hBSDFVsJ7Kw9ifb2lVsF9iK1nub8cDI?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

**HOW THE SETTING WORKS:**

| COMPONENT     | PERCENTAGE | ACTUAL GRADE |
| ------------- | ---------- | ------------ |
| **Quiz**      | 25         | Excused      |
| **Classwork** | 20         | 18           |
| **Project**   | 20         | 19           |
| **Homework**  | 10         | Excused      |
| **Exam**      | 25         | 23.75        |

**TOTAL GRADE** (18 + 19 + 23.75) is **60.75**

**A total of 60.75** will be divided by the total percentage of the components with grades only.

**60.75** / **65** (classwork + project + exam total percentage) = **93.46**

### Sort by Sex

This sorts the student's list in Ongoing Classes by Sex. For the sorting to take effect, the Sex Field in the Student Profile must be updated. If disabled, the default sorting is alphabetical across all students. Click the **toggle** to enable/disable the setting.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXd5njQifb88blELFWk_UYOWqi304TyE--bU0I9C5su_5_M7ULbmDepPjlMO18yFQW9gfA4DiyHs4Pi38YsrEaG8ISt3c5t4LCWBhD1ZBIUmk6_pBxYa4UL_EB4D7hjpmiCIdpLQnP_06C2XNKMRrH8-S98g?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### **Auto-excuse Late Enrollees**

Automatically tags all grades as excused for students who enroll late during a term. When this feature is enabled, any missed assessments for that term are marked as excused without manual intervention. &#x20;

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXeEFG7Y9SEevJNX4-_rQ9saCvRLXZjCdLpYaAK60sZPxpmDPsvkJYJtUdRZOAFz_Imu1v9twwazHsg1kpThSRjhO1_VKFX3R7XMRaDB2UPv-3kJ4p-McFoeblm3dJ0Rqaw9eqat0daaJ2Ofaog-w05TBSk?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Sort by Enrollment Category

Organizes students in academic score sheets based on their enrollment status. When enabled, students who enrolled on time are listed first in alphabetical order. Late enrollees are listed afterward, sorted by their enrollment date, with the earliest enrollees appearing first and the latest enrollees last.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXf00g7uCfmZIsnGYV3-9uXpf8z__68kQIY-LufJTksZzEnQoeDC_-r6tKF5nW_AUWbLMbLJVqibT2BM2vu0juk4VUQnv4n_WBuDs9vnyYKr3dNCQQ6juiDO7DvtZDP6Hvvhu_uiDCpLDPqX2zzkhaeh7qxS?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Inclusion of Middle Name

Adds the middle names of students to the class list when enabled. This feature ensures that student names are displayed in full, including their middle name, for more complete identification in the class list.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcC2at_bC_DvsKV3eu13GZ5da1mA_WoOTaEHZl8dGwN8c8iv9nzRJW70Pgpk0vCtqc-AxzeGwYrSRfG_A4xS37yEJAsvdmANwRs_ZBQ4GfVFstP8Uzdn6pYK8z7GYEuN9oN__MpIjZ0-OPRoqSHotl5PC4?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Flag Failing Assessment Tool Scores

When an assessment tool score falls at or below a specified percentage, it will be highlighted in a different font color (ORANGE) to draw attention. If the threshold value is set to zero, no flagging or highlighting will occur.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe1oPMCc--77_3mEKi5Yi7S8wcmu19ZBfKuuu9l9meLAdFJ2K2oPeVYyd0s12ShcBM8Gxah3Vvm1xFa_f67TVMUYGLhOQJ5YVD4T6wczFH-eRUj9ML8_V4YclGamfmMdGvueG-IW56PSwq2id3Nk9SDGcI?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Scoresheet:

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXek17Ny8chhPS4249TkreRbtEyURYI4raFWqc7LCOwNi8_hbH9ljbsT5mecD5XaWOnPxFgk2foczQjMh4ksZPmQllAO9Isja9XKgjZJxyMdH0I9LYBq4-ZbCtj3MeCqnxvPLCDwAUNo8zLfnulPgTquLMk?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

## Report Card Settings

This manages how grades are displayed in the Report Card and what card format to use per level. **Planning > Grading setup > Report card.**

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdoKKn5Hl-z_4WjU9yey5AriF-McvqRGB1-XNOjv0z55g5j8deCmVE3K4G-ESnFNkgIkdHW-boX2Yh2QcEcZK_ctAdnQY2ep6k_174AOM8p2c6cZtHU8UHlyNM0gn6GyQhweZsbY80Y1IXeYXPOY7su6aD7?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Display Configuration

Allows you to customize which computed grades for subjects, terms, and general averages appear on Report Cards. By configuring this setting, you can choose which specific grades to display, ensuring that the Report Cards reflect the relevant academic information as per your requirements.&#x20;

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2Fa5pzoLRlFQcB1sUz1Nqi%2Fimage.png?alt=media&#x26;token=e10033e3-d751-4b2e-9444-6a5c6029b47b" alt=""><figcaption></figcaption></figure>

You can select a Rounding Mode by clicking on the drop-down located below Rounding Mode and selecting the preferred rounding mode.&#x20;

* **Round Up** - round the number up to the nearest higher whole number. Example: 3.4 will be 4.0
* **Round Down** - round the number to the nearest lower number. Example: 3.7 will be 3.0
* **Round Off** - if it is greater than 5, round it to the nearest higher whole number. Otherwise, round it to the nearest lower whole number. Example: 3.7 will be 4.0

Once selected, it will be saved automatically.

It also has the feature 'Trim trailing zeroes in computed grades'  which removes the unnecessary decimal places, such as extra zeroes (e.g., 85.00), which are simplified to display only the whole number (e.g., 85). It will be applied to all displayed grades in the Report Card.

Click the **toggle** to enable/disable the setting.

### General Average

This feature gives the administrator an option to choose the basis of the General Average computation of the Report Card.

<figure><img src="https://3973081029-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M1SysIMhMO_ls3VlZcw%2Fuploads%2FGlksD2ZkecYEZ9l4Rww9%2Fimage.png?alt=media&#x26;token=aeef064b-39ef-4442-8ac7-3a3f63981097" alt=""><figcaption></figcaption></figure>

## Master Grading Sheet Settings

This manages how grades are displayed in the Master Grading Sheet. To access it, go to **Planning** > **Grading setup** > **Master Grading Sheet**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdxQ8sfwJqFyFAkLY9juEc6fo9kKStAar4JtFOKqzW1Mr4x_0EWMMxA2C9vf1XmvxTJVmqqRHHIjRMYdOHXHWwU1V-mdC75Ezwf8b275DAsj5WG3h6E_dr8Owfe4iUWWmgdWs8zpzU0tENzZjf6zmRjwSot?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Master Grading Sheet Display

#### Subject Term Grades

Rounding Mode: Choose how subject term grades should be rounded. Options include "Round Up", "Round Down", and “Round Off”.

Decimal Places: Specify the number of decimal places to display for subject term grades.

#### Subject Final Rating

Rounding Mode: Choose how the subject final ratings should be rounded. Options include "Round Up", "Round Down", and “Round Off”.

Decimal Places: Specify the number of decimal places to display for subject final ratings.

#### **Overall Term and General Average**

Rounding Mode: Choose how overall term and general averages should be rounded. Options include "Round Up", "Round Down", and “Round Off”.

Decimal Places: Specify the number of decimal places to display for overall term and general averages.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdk6wDcznwGmzXjB0QLK92a3hg3JLZz5FyPtpPlBkzBKSIJ_Hc1jh8cdIWH6pq6dcVd9U45xJl40unrrenkF4FGbP7WaTSbbu99wnlSg53b18d9lgMGzMu7tHL5KYEyTlGBX-WdDHnY2vjDUsowOS8zP0nG?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Ranking Weights

* Rank - student's rank within the section
* BRank - student's rank across the grade level

Academic Grade Weight: Set the weight for academic grades in calculating the student's rank and B-rank.

Non-Academic Grade Weight: Set the weight for non-academic grades in calculating the student's rank and B-rank.

Total: Ensure the total weight of academic and non-academic grades is 100%.

HOW THE SETTING WORKS:\
Academic grade = 97\
Non-Academic grade = 86\
Based on the setting 85/15:

* 97 \* 85% = 82.45
* 86 \* 15% = 12.9
* FINAL GRADE FOR RANKING = 95.35

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcLXL2MKnoAhSxBsRk_OroWgyoBh4BqI2LNmd8Lnj-OMVKb-80Zyz08V3gjBvqQih6lRlIXdjjrQgk3-27QNi9qOykSblo8lvabgjSgpycvHB0L6HneelZhT2pqd7Eo32QMgsFaGqX0nvDn4UzefMfFUP5z?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### General Average

Select the method used to calculate the general average. Available options are "Term Average" or "Subject Average".

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXepyZRNSs__4AMvA3T9czMi1D0b0pHUkBiG-q1KWzZemaUFSWL31NC_y42b0rbME3xcy69nKgFAmOKbNOUyid9GOt2r7egImF6PKAaVuZR2K1kDIk3ikpp8DXXUXZzSSg9NFczSV6V44rZFq-uxWxsj9NgW?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

## Promotion Status

The Promotion Status feature allows you to create tags for students with specific statuses such as Promote, Failed, Repeat, or Graduate. These tags indicate the student's academic progress and the appropriate actions for their future studies. You can access the Promotion Status in **Planning** > **Grading setup** > **Promotion status**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfFbKyiyg4LWJnP0uX7CcPGilktdGxFN72xsKbZcNGsDNMiUwuX6fjG9sx7kM3vdefzD2EpyArU9mIkEWue0ZSK-aPlJrS3vEawnoLWEQ_Lb_rm2Pg4ZjTEar9hRwt3TaHJoWuaD8eV6rW0REVkWmeD_m17?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Create a Promotion Status

Navigate to the top right corner of the screen and click the **+New** button.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfA7882Xzp9JlVgYXO4paKkbqd7t9yXeK0Fj3nEGe9YJY_RRMJCSiAezOgUUVj9fIblVqbup8y7wvohv5BaKC8vtmZ89r1W-TWmOoGH_ShF1JV98ESYgJU1ER1_hZL5NF1P8oEDABGmEL4R33SY0S2gbn7Q?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

A new window will pop up. Complete the fields required for the promotion status.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcRWsWfQi1X9hBOU7NLZXGzuco2okmaGiAF6VIvuNJ_2dObpRp0W2WbWcwhxhe8GrwHXJE2oXMbeHVQfhOLzBX5jCMW_uIoFaGU_2RNR5_LTt63DShO84rI5OZhrdgwdadivqNeqqxatDJPSz9bMAODoV2Q?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Below are the descriptions for each field:

**Label** - Input the name of the status you are creating (e.g., Promote, Failed, Repeat, Graduate).

**Description** -  Provide a short description that explains the status in detail.

**Status Equivalent** - Select from the drop-down menu what action should be taken when the status is applied to the student:

* **Promote:** Student advances to the next grade or level.
* **Retain:** Student remains in the current grade or level.
* **Transfer Out:** The student is marked for transfer to another institution.
* **Graduate:** Student has completed their studies and graduated.

**Role Assigned** - Choose the roles (e.g., administrators, teachers) who can access or apply this promotion status.

**Set as Default (Optional)** - If you want this status to be the default for promotion tagging, enable the Set as Default option.

Once all details are filled out, click **Create Promotion Status** to save the new promotion status.

### Edit a Promotion Status

To modify an existing promotion status, click the **Pencil** icon next to the status you want to edit<br>

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXc797aCDkOzEHq0GbxyoyGS3Kjos9o1o1dRYdlfdaHQPNbs7FqFPJoWQ0SvxeuQNsZSheLgAvtik106RphDhietTREaiQeY1IkZ1Xvn8QcVEOROA7cLg7TlF85talEeR_LTiZuXriLWh8J4tt-_GpT00B_F?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

Modify the necessary fields and make any updates. Once you're done editing, click **Save** to apply the changes.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfB5KEmP4cFLf0e967jubgN-UkklZGWD2vXmK0_R28sX2MNl3PVVkJwbosl2Z_POChtJ19tZkm9b283g2emOxvsOevKxyWpjoUcFpDgeOAJHob1doLnBozIaKFfvS6gxe3GQQm9vlbbBVa6u3L6E9ITZ9k?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

### Delete a Promotion Status

To delete an existing promotion status, click the **Trash bin** icon next to the status you want to remove.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXep3Z9DfodUzDFzVNdQCXD4BiFZ3GpsNapYRRwMO0zROEr3N3IcdivrtORCRwTXHI66OpHyw-2RKuzKGCGrkMa0RFVRaS6xkNYksDtUZaMdaeQInvjgPlO2u2rHLWnbtggxW2Nun8Gra3QXD_c_v3JY5h6H?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

A confirmation prompt will appear. If you are sure you want to delete the status, click **Yes, Delete**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcC5_1dtrkxSYFJ0ImNN4m3NRFZ9d75ZyTvqVKjP7Sq7teuYZoMcM-BbvFVI9sTxnQyee1MVn11Imdv8EY9yz9QtI7whuyvfKEepp2efPMkMCK_hag730z1ckYRk2_xVvR_rUJ4PQegM9vwxaGTL2qIwmUO?key=trSLxdKLcD5qg_DHcCkFsw" alt=""><figcaption></figcaption></figure>

{% hint style="warning" %}
This action is irreversible; if you make a mistake, you can create a new status to replace it.
{% endhint %}