Payment Schemes

Last updated: March 2025

This feature allows schools to define payment schemes and set payment due dates for student tuition.

Access and Navigation

The Payment Schemes module can be accessed under Finance > Finance Setup.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New Payment Scheme

• Click the + New Payment Scheme button in the upper right corner

• Fill out the required details:

  • Name – Description of the payment scheme

  • Discount – Discount applied when selecting this scheme (nominal or percentage-based)

  • Additional Charge – Any extra charges applicable to the payment scheme

  • Account Code – Codes used for tagging payments

  • Payment Due Dates:

    • Description – Name of the due date (e.g., down payment, prelims, etc.)

    • Date – Due date for the payment

    • Paid % – Percentage of the total amount that must be paid (totals must equal 100%)

    • Penalty – Additional charge applied if payment is not made by the due date

• Click Add Payment Scheme to save

Edit a Payment Scheme

• Select the payment scheme you want to edit and click the Pencil icon

• Update the necessary fields in the Update Payment Scheme form

• Click Save Changes. The updated details will now be reflected on the Payment Schemes page

Delete a Payment Scheme

Note: Payment schemes that are already in use cannot be deleted

• Select the scheme you want to delete and click the Trash Bin icon

• A confirmation message will appear. Click Delete to proceed

• The payment scheme will be removed from the list

Frequently Asked Questions (FAQs)

Question: If we enable a penalty for missed payment due dates, when will the penalty be applied?

Answer: The system will automatically apply penalties at 12:00 AM after the due date.