Payment Schemes

Last updated: March 2025

This feature allows schools to define payment schemes and set payment due dates for student tuition.

Access and Navigation

The Payment Schemes module can be accessed under Finance > Finance Setup.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Create a New Payment Scheme

  • Click the + New Payment Scheme button in the upper right corner

  • Fill out the required details:

    • Name – Description of the payment scheme

    • Discount – Discount applied when selecting this scheme (nominal or percentage-based)

    • Additional Charge – Any extra charges applicable to the payment scheme

    • Account Code – Codes used for tagging payments

    • Payment Due Dates:

      • Description – Name of the due date (e.g., down payment, prelims, etc.)

      • Date – Due date for the payment

      • Paid % – Percentage of the total amount that must be paid (totals must equal 100%)

      • Penalty – Additional charge applied if payment is not made by the due date

  • Click Add Payment Scheme to save

Edit a Payment Scheme

  • Select the payment scheme you want to edit and click the Pencil icon

  • Update the necessary fields in the Update Payment Scheme form

  • Click Save Changes. The updated details will now be reflected on the Payment Schemes page

Delete a Payment Scheme

  • Select the scheme you want to delete and click the Trash Bin icon

  • A confirmation message will appear. Click Delete to proceed

  • The payment scheme will be removed from the list

Frequently Asked Questions (FAQs)

Question: If we enable a penalty for missed payment due dates, when will the penalty be applied?

Answer: The system will automatically apply penalties at 12:00 AM after the due date.

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