Student Registrations

Last updated: March 2025

The Student Registrations module allows you to manage finalized, pending, and ongoing student registrations efficiently.

Access and Navigation

You can find the Student Registrations module under Registrations.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Admin Registration

In Admin Registration, administrators can fill out registration forms that will be sent to students via email.

Steps to Send a Registration Form:

• Fill out the required fields.

• Check the relevant checkboxes at the bottom of the page:

  • Allow applicant to edit the pre-filled registration form – Enable if the applicant should be allowed to modify any fields

  • I have reviewed and verified the information and processing. It must be checked to activate the Send Registration Link button

• Click Send Registration Link to complete the process

Pre-Registration Links

Registration links expire two weeks after being sent if not accessed

• All links sent via Admin Registration are listed here.

• Available actions:

  • Resend – Sends the registration link again

  • Delete – Removes the pre-registration link

Pending Registrations

The Pending Registrations section displays all students who have manually registered.

• A red notification number indicates the count of pending registrations

• Click Show Details next to a pending registration to view applicant details

• From this section, you can accept or reject registrations

Accepting Registrations

• Review the applicant's details

• Click Accept to proceed

• The Accept Student Registration pop-up will appear, allowing you to modify student details

• Double-check the information and click Approve

• Once approved, the student will appear in the Students List and can be enlisted or assigned to block sections

Rejecting Registrations

Rejected registrations cannot be recovered. This action cannot be undone

• Review the applicant’s details

• Click Reject to remove the registration

• A confirmation pop-up will appear

• Click Yes to confirm

• The registration will be permanently deleted and cannot be accessed again

For Payment and Verification

• The SIS fields and field groups displayed for each student are based on the configuration at the time of manual or pre-registration

• Accepted student registrations move to the For Payment and Verification section

• Click Show Details on a student’s registration to review their information

Key Fields in This Section:

• Reserved – Checked once a deposit is made, showing the total amount paid.

• Submitted Documents – Automatically set to true once the student's application is accepted from Pending Registrations.

• Assigned to Block – Set to true when the student is assigned to a block in Planning Setup.

Making Reservation Payments

• Open the student’s registration, click Deposit (upper-right corner of the screen)

• In the New Payment pop-up, enter the payment details

• Click Record Payment to save the transaction

Verifying Registration

• Review the student’s information, and click Verify to proceed

• A Verify Student pop-up will appear for final review. Ensure all details are correct, then click Verify

• The student will receive an account activation email. Ensure that the Notification Template Settings are enabled

Rejecting a Registration During Verification

• Open the student's registration, click Reject

• A confirmation pop-up will appear; click Yes to confirm. The student’s registration will be permanently deleted

Frequently Asked Questions (FAQs)

Question: How can a student edit their submitted registration?

Answer: Once submitted, a student cannot edit their registration. They must contact the school directly for any modifications.