Sections

This process aims to set up sections for each grade level and assign students to their respective sections. To accomplish this, the following prerequisites are required: faculty, rooms, and students. The expected output is a well-organized structure of sections with students appropriately assigned to each one.

Access and Navigation

To access this module, go to Planning > School Year Setup > Sections

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Import New Sections via CSV file

• Click on the drop-down below Grade Level and choose which school year to manage

• Click Import on the upper right portion

• It will prompt the required data and format for a successful import:

  • Section Name - must be unique

  • Grade level - input "KINDER_1", "KINDER_2", "GRADE_1", "GRADE_2", "GRADE_3" and so on

  • Strand code - input NO_STRAND for grades 1-10; should be from Track/Strands entries.

  • Adviser - Faculty Email; should be from Faculty.

  • Room Code - under what room does this section belong?; should be from Room entries.

  • Maximum Slot - Number format, Must be greater than 0 and, less than or equal selected room's capacity

  • Student Numbers (Optional) - must be unique; can be multiple separated by "|"

  • Start Time (HH:mm) - 24-hour format; start time of the section's class

  • End Time (HH:mm) - 24-hour format; end time of the section's class

A template is also provided for entering this data.

• Once all data is provided and attached, click Import

Create a New Section

• Click on the drop-down below Sections and choose which school year to manage

• To add a new section, click the + New

• Fill out the necessary details:

  • Name - what to name the section; must be unique

  • Adviser - who will manage the class?; should be from the Faculty

  • Slot - Maximum number of students in this section

  • Room - under what room does this section belong?; should be from Room entries.​

  • Start Time (HH:mm) - 24-hour format; start time of the section's class

  • End Time (HH:mm) - 24-hour format; end time of the section's class

  • Tick/Untick the checkbox if a non-academic scoresheet should be created for the section

• Once done, Add Section

Edit a Section

To edit a section, click the Pencil button on the section you wish to edit. Modify the contents as needed. Click Save Changes once done.

Delete a Section

To delete a section, click the Trash bin icon on the section you wish to delete. In the confirmation pop-up, click Yes, Delete if decided otherwise click No to go back.

Add a Student to a Section

• Click on the drop-down below Sections and choose which school year to manage

• Click the (n) Students blue button where (n) is the current number of students that the section currently has. In the example below, it is zero

• Click + Add

• On the dropdown, select the students to assign to the section; can be multiple at a time. The current selection contains the students on that certain grade level and those who have not yet been assigned to any other section for that grade level.

• Once done, click Add students

Remove a Student from a Section

• Click on the drop-down below Sections and choose which school year to manage

• Click the (n) Students blue button where (n) is the current number of students that the section currently has. In the example below, it is four

• Click the X button on the right side to remove a student

Frequently Asked Questions (FAQs)

Question: I cannot save the section. The system says, "Max slot should not exceed room capacity."

Answer: The number of slots assigned to the section must be less than or equal to the room capacity assigned to it.

Question: Can we assign multiple sections to a single room?

Answer: No, only one section can be assigned to a room. Multiple sections cannot share the same room.

Question: Can we assign the same faculty member as an adviser to multiple sections?

Answer: Yes, this is possible. If you assign a faculty member who is already an adviser to another section, a warning message will appear. However, you will still be able to save your changes.