Grading Systems

Last updated: March 2025

Faculties will use different types of grading values to assess students. For example, a Numeric grading type may include values such as 0.0, 1.0, 1.5, etc.

Access and Navigation

The Grading Systems module can be found under Planning > Planning Setup.

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Create a New Grading System

To create a new grading system:

  • Click + Add Grading System in the upper-right corner

  • Fill out the required details:

    • Label – The unique name of the grading system template or matrix

    • Grading System Type – Choose from:

      • Pass or Fail – Define a specific passing and failing value

      • Numeric Range – Set a range for passing and failing scores

    • Value – The scores faculty members will use to grade students

    • Pass or Fail Dropdown – Determines whether a given score is a passing or failing mark

    • Students Should Not Retake Subject – Prevents students from being forecasted for a subject if they receive the assigned score/value

  • Once all details are filled out, click Add Grading System to finalize the setup

By default, students who fail a subject are advised to retake it. However, selecting the ‘Students should not retake subject’ option allows them to proceed with post-requisite subjects, such as those they have not yet completed.

Edit a Grading System

Editing a grading system will automatically update the academic standing of all students.

To edit a grading system, follow these steps:

  • Select the grading system you want to edit and click the Pencil icon

  • In the “Update Grading System” form, modify the necessary fields (Note: The Grading System Type field cannot be edited)

  • Click Update Grading System to save your changes. You will be redirected to the Grading Systems page, where the updates will be reflected

Delete a Grading System

The grading system currently in use by existing courses cannot be deleted.

To delete a grading system:

  • Select the grading system you want to remove and click the Trash Bin icon

  • A confirmation message will appear asking if you are sure about the deletion. Click Delete to proceed

  • The grading system will be removed from the list

Frequently Asked Questions (FAQs)

Question: How to Refresh the Grading System?

Answer:

  • Navigate to Planning Setup > Grading System

  • Click Edit, then Save Changes to trigger the academic standing refresh in the background. (No actual changes are required.)

  • The process may take several minutes, depending on the school's data size

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