# Grading Systems

Faculties will use different types of grading values to assess students. For example, a Numeric grading type may include values such as 0.0, 1.0, 1.5, etc.

## Access and Navigation <a href="#h.p_cpyve0nv-3pc" id="h.p_cpyve0nv-3pc"></a>

The **Grading Systems** module can be found under **Planning** > **Planning Setup**.

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfHUV8qQobSjI43EcAdrr9_PppIOEbQmUjl3HyByIfyX_CXUHoYVjzpq75Xu1VokW6qhufOS5QttAaLkNpZKyCvhOravag0FbAfY7dgglbchIWal3xlL9Awa25BCKRhK-ITjUKiGVHuETaqC7xpGww24HnJ?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

If you cannot view the link from the list, check the privilege assigned to your user account or role.

{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}

## Create a New Grading System <a href="#h.p_cpyve0nv-3pc" id="h.p_cpyve0nv-3pc"></a>

To create a new grading system:

* Click **+ Add Grading System** in the upper-right corner

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfGd9ZPInktLQBiRxZQ-ackvW0Lxmgi0yjqwaTRNex1NC0oSFbCg0C4S6NnOy-aPfE5gi0cXHWUQDSJBKXYvC4junzyttzW5KIuPPwySH-j6HCEcYPOxutNRidXdf8zx3kshm4D3EpBGh1KaJF83rY9hoxv?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Fill out the required details:
  * **Label** – The unique name of the grading system template or matrix
  * **Grading System Type** – Choose from:
    * **Pass or Fail** – Define a specific passing and failing value
    * **Numeric Range** – Set a range for passing and failing scores
  * **Value** – The scores faculty members will use to grade students
  * **Pass or Fail Dropdown** – Determines whether a given score is a passing or failing mark
  * **Students Should Not Retake Subject** – Prevents students from being forecasted for a subject if they receive the assigned score/value

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXfbo9xbD_RSKvDyRNbI-SOadVmZ4UMmbB0bIMOfRjwEPPZYDKaM0zCEIGENlwF74ARQOoHPc7g1Q80ZgUB-pD9P5G82WqBFMDKH1snLMSZnDFmmhzybb6yGVXc4EjC0VtCe2tB9xcS-nGsd8ug4zt-XMu1_?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* Once all details are filled out, click **Add Grading System** to finalize the setup

{% hint style="info" %}
By default, students who fail a subject are advised to retake it. However, selecting the ‘Students should not retake subject’ option allows them to proceed with post-requisite subjects, such as those they have not yet completed.
{% endhint %}

## Edit a Grading System <a href="#h.p_bz3dh7so_8ji" id="h.p_bz3dh7so_8ji"></a>

{% hint style="info" %}
Editing a grading system will automatically update the academic standing of all students.
{% endhint %}

To edit a grading system, follow these steps:

* Select the grading system you want to edit and click the **Pencil** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXd-jrSldZLN8mVsMC1JJXt8eaf7t2EJAEwtoI_tAMul8mbsNWN0ljCRrmx_sFIgW4EIMBtBRlld3B1biymBOS2OQvQNsfQBVJzd3eF7Tv1NJVbT9B_MHZbssdoSvrX07d7pFk9iDfOK1tw-LUwllhbXDLsq?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* In the “Update Grading System” form, modify the necessary fields *(Note: The Grading System Type field cannot be edited)*
* Click **Update Grading System** to save your changes. You will be redirected to the Grading Systems page, where the updates will be reflected

## Delete a Grading System <a href="#h.p_73av0omrbact" id="h.p_73av0omrbact"></a>

{% hint style="warning" %}
The grading system currently in use by existing courses cannot be deleted.
{% endhint %}

To delete a grading system:

* Select the grading system you want to remove and click the **Trash Bin** icon

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXdaah8AZMB7K0n3koFYbaGBSpCRmhPUqPF8Ua-muHfCMfvHMKMC7xsmHptde7Fmh_nIKedLzOe_lbNQjF-yD-pak80X6g-sjzbzakihSoUy2RoVnDhYY-Js12LhuW1DAaRifa0elqpSgTTCmgxEHprMFgLY?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* A confirmation message will appear asking if you are sure about the deletion. Click **Delete** to proceed

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXe6DMzF7gjQoJzeRNZxQY6C7dTm_e8W4Exv0EYl6N8bLS5hDq1UhY5prQpIPVAulagdhAUlnnjikf4KjfQ7SEJDaamvAmq64o7q6vEN8dCBS4-XcmJlg1LFHcmV623j3_IAjJwZ5wQWvsCBWY_AF1rifGJn?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

* The grading system will be removed from the list

<figure><img src="https://lh7-rt.googleusercontent.com/docsz/AD_4nXcujPGFTk3rBYUrPEARGgPkyZGE_IWk_W5QnzOskNdOZ44-IjqvW5Mzq2jLHJqT7aSERUYh4P02QNtxEZ6NaQUJ3OVQsUIQo8GTK74I3AtT-1s-1U_78N5wVciA9cuZ2R7MPQEvD7CpuwDGnWs56jSKGzR4?key=8s5pClNFFKmQ8k6ExJ2D8A" alt=""><figcaption></figcaption></figure>

## Frequently Asked Questions (FAQs)

**Question:** How to Refresh the Grading System?

**Answer:**&#x20;

* Navigate to **Planning Setup > Grading System**
* Click **Edit**, then **Save Changes** to trigger the academic standing refresh in the background. *(No actual changes are required.)*
* The process may take several minutes, depending on the school's data size