Student Reports

These reports allow administrators to generate detailed data on students based on enrollment, academic progress, and demographics.

The Student Reports can be found under the Reports menu.

Check the privilege assigned to your user account or role if you cannot view a link from the list.

Student Directory

Generate a list of students based on the courses they are currently enrolled in, the programs they belong to, and their enrollment status.

Available Filters:

• Course – Filter by enrolled course

• Program – Filter by academic program

• Status – Show only students with a specific enrollment status

• Term – Select the academic term to filter the data

• Grade Filters – Apply filters related to academic performance

• Other Filters – Use additional filters as needed

• Fields to Display – Choose which student information to include in the report (e.g., name, student number, year level).

Actions:

• Click Download Report to export a file

• Or click Email Me This Report to receive it via email

• Previously generated reports will appear in the record section below

Enrollment Report

Provides detailed class enrollment information for each student in a selected term. The report is divided into two sheets:

• Enrollment – Students are tagged as officially enrolled by the cashier

• Enlistment – Students who selected subjects but have not been officially tagged as enrolled

Included Data:

• Student Number

• Student Last Name

• Student First Name

• Student Middle Name

• Year Level

• Program Code

• Program Name

• Student's Program Revision

• Subjects Enrolled

• Units per Subject Enrolled

• Block Section Name

• Free Section Name

• Course Equivalency of Subject Enrolled

• Faculty Assigned per Subject Enrolled

• Schedule per Subject Enrolled

• Room per Subject Enrolled

Output: PDF or Excel Estimated generation time: Less than 10 minutes

Enrollment Summary

This report provides a summary count of students by sex, year level, program, and college. Default filters include all colleges and programs.

Grades Report

Exports all recorded grades of students for a specific term.

Included Data:

• Student Name (Last Name, First Name format)

• Student Number

• Program Code

• Year Level

• Enrolled Course Code

• Enrolled Course Description

• Enrolled Course Unit

• Enrolled Course Equivalency Code

• Enrolled Course Equivalency Unit

• Grading Schemes (This will depend on your grading scheme setup)

• Prelim Grades

• Midterm Grades

• Finals Grades

• Faculty assigned to the Course

• Name of User who last encoded or updated the grades of the student

• Timestamp of encoding

Click Download Report or Email Me This Report to generate a copy.