Other Fees

Last updated: January 2025

The purpose of this feature is to set up additional fees implemented by the school, such as fees for school IDs, transcripts of records (TOR), and other miscellaneous charges. Before proceeding, ensure that student profiles are already set up as a prerequisite. Once configured, these fees can be assigned to students at any time as needed.

Access and Navigation

To access this module, go to Planning > Finance Setup > Other Fees

If you cannot view the link from the list, check the privilege assigned to your account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen

Create a New Other Fee

• Click + New

• Fill out the necessary details:

  • Description - Enter a name for the Other Fee (e.g., "Library Fee")

  • School Term (Dropdown) - Select the school year during which the Other Fee will be applicable

  • Pricing Type - Choose between the following options:

    • Fixed - Set a fixed amount for the Other Fee

    • Variable - Allow the fee amount to be determined upon assignment to the student. If this option is selected, the price input field will not appear

  • Price (Visible only for Fixed Pricing Type) - Specify the cost of the Other Fee

  • Show in Statement of Accounts (Checkbox) - Tick this checkbox if you want the Other Fee to be included in the student's Statement of Account

• Click Add other fee once done

Edit an Other Fee

Click the Pencil button of the Other Fee and modify the contents as needed. Click Save changes once completed

Delete an Other Fee

Click the Trash bin icon of the Other Fee, and then a pop-up window will show up to confirm your intended action. Once decided, select Yes otherwise click on No.

View Students

This will show all the students who have this Other Fee.

This is how the Other Fee will look in the Payments section.

+Add student

Click + Add student to assign a student or a grade level.

Assign to

Choose the appropriate fee or category to which you want to assign the selected students.

Individual Selection - To assign the fee to some students, choose "Selected Students". Use the dropdown menu to search for the student's name. You can select multiple students if needed. Once you've made your selections, be sure to click Add to save them.

Grade Level Selection - To assign the fee to all students within a specific grade level, choose the "Students of Grade Level" option. Use the dropdown menu to search for and select the desired grade level(s). If multiple grade levels are selected, the All Sections checkbox will be automatically ticked. For a single grade level, you can either assign the fee to all sections by ticking the checkbox or select specific sections as needed.

Additionally, if applicable, tick the "Yes, I am assigning Admission Fee to multiple students" checkbox. Once all selections are finalized, click Add to save the assignment.

Delete an assigned Other Fee from a student

• Click View students of the Other Fee that you will delete a student from.

• Click the Trash bin icon next to the student name and then a pop-up window will show up to confirm your intended action. Once decided, select Yes otherwise click on No.