Rooms

Last updated: January 2025

This feature allows you to set up all rooms under each room type.

Access and Navigation

To access this module, Go to Planning > School Year Setup > Rooms

If you cannot view the link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Import Rooms via CSV file

Using the bulk import feature saves time from creating room entries one by one

• Click the Import button located at the upper right corner of the screen

• A window will show up describing the fields that the CSV file must contain:

  • Room Code - the code to assign for the room; it must be unique, not existing in the system yet

  • Description - provide more details about the room

  • Capacity - the number of students this room can handle

  • Room Type Code - assign the room to a room type. It should be from the Room Type entries
• Click the Download template to have a local copy of the file that you can fill out with the aforementioned information

• Once the data is ready, click Browse to attach the CSV file then click Import

Create a New Room

• To manually create a room, click + New button

• Fill out the necessary details:

  • Room Code - the code to assign for the room; it must be unique, not existing in the system yet

  • Description - provide more details about the room

  • Capacity - the number of students this room can handle

  • Room Type Code - assign the room to a room type. It should be from the Room Type entries

• Once done, click Add room button

Edit a Room

To edit a room, click the Pencil button in the room you wish to edit. Make the necessary changes, then once done, click the Save Changes button.

Delete a Room

To delete a room, click the Trash bin icon in the room you wish to delete. In the confirmation pop-up, click Yes, Delete if decided otherwise click No to go back.