School Supplies Monitoring

Last updated: January 2025

This feature allows you to monitor the items ordered by the students.

Access and Navigation

The School Supplies Monitoring module is found under the Enrollment menu.

If you cannot view the link from the list, check the privilege assigned to your account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Choosing Units

You may choose any of the available units to filter the students and school supplies to be shown

Filters

• School Year - choose the school year to be displayed

• Type

  • All

  • Books

  • School Supplies

  • Instructional Materials

  • Donations

  • Optionals

• View by

  • Students - Show a list of students who ordered books

  • Section - Show a list of sections with students who ordered books. A list of students who are in that section is also available

  • Items - Shows a list of books and how many ordered them

View the Student Items Order

• To view student’s orders, click on View next to the student’s name

• A new pop-up will be shown with all the item orders and their status

Change the Status of Items Order

• While viewing a student’s item orders, you may click on the Status dropdown next to the item label

• Once changed, click on Update

Change the Status of Items Order (Bulk)

• While viewing a student’s item orders, you may tick the checkboxes on the left side of the item label

• Once selected, click on the Mark checked as released

• Click on Update once done

Download Acknowledgement Sheet

You may download an acknowledgment sheet for each student by clicking on the download on the far-right side of their names. The report contains the student details, all of their item orders, and the status of the orders.

Download Monitoring Report

You may download the monitoring report by clicking on the Download button on the upper-right side of the page.

The report in .pdf file format contains the following information:

• Grade Level

• Type

• Name

• Details

• Price Per Unit

• Ordered

• Released

• Total of Ordered

• Total of Released

Search for a student

To search for a student, click on the Magnifying Glass icon and enter the search keywords.