School Supplies Monitoring
Last updated: January 2025
This feature allows you to monitor the items ordered by the students.
Access and Navigation
The School Supplies Monitoring module is found under the Enrollment menu.
If you cannot view the link from the list, check the privilege assigned to your account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
Choosing Units
You may choose any of the available units to filter the students and school supplies to be shown
Filters
School Year - choose the school year to be displayed
Type
All
Books
School Supplies
Instructional Materials
Donations
Optionals
View by
Students - Show a list of students who ordered books
Section - Show a list of sections with students who ordered books. A list of students who are in that section is also available
Items - Shows a list of books and how many ordered them
View the Student Items Order
To view student’s orders, click on View next to the student’s name
A new pop-up will be shown with all the item orders and their status
Change the Status of Items Order
While viewing a student’s item orders, you may click on the Status dropdown next to the item label
Once changed, click on Update
Change the Status of Items Order (Bulk)
While viewing a student’s item orders, you may tick the checkboxes on the left side of the item label
Once selected, click on the Mark checked as released
Click on Update once done
Download Acknowledgement Sheet
You may download an acknowledgment sheet for each student by clicking on the download on the far-right side of their names. The report contains the student details, all of their item orders, and the status of the orders.
Download Monitoring Report
You may download the monitoring report by clicking on the Download button on the upper-right side of the page.
The report in .pdf file format contains the following information:
Grade Level
Type
Name
Details
Price Per Unit
Ordered
Released
Total of Ordered
Total of Released
Search for a student
To search for a student, click on the Magnifying Glass icon and enter the search keywords.
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