Academic Grading Setup

Last updated: January 2025

The purpose of this module is to define and set the variables used in academic grading systems to ensure consistency, fairness, and clarity in evaluating student performance. There are no prerequisites or dependencies for this framework. The output is a structured framework of grading components and systems for academic purposes.

Access and Navigation

To access and navigate, go to Planning > Grading Setup > Academic

If you cannot view a link from the list, check the privilege assigned to your user account or role.

Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.

Pre-Defined Grades

Pre-defined grades will allow users to create a group or selection of grading values that the faculty will be able to use.

Using this module will prevent faculty members from encoding manually. As a result, they will only be able to select from a dropdown of grading values.

The Pre-Defined Grades setup can be found under Grading Setup > Academic > Pre-Defined Grade.

Create a Pre-Defined Grades

Click the + New button to get started.

A new window will pop up. Complete the fields required for the promotion status. Click the Add button once done.

Below are the descriptions for each field:

  • Name: What to call the set of Pre-Defined Grades

  • Description: Provide a short description that explains the status in detail

  • Input: Label that is visible to Faculty when they encode grades

  • Saved Value: Equivalent grade of the Input/Label that the system will use to compute

Edit a Pre-Defined Grades

Identify and select the Pre-Defined Grades you wish to update by clicking the Pencil button.

Update the necessary fields

Delete a Pre-Defined Grades

To delete an existing Pre-defined grade, click the Trash bin icon next to the status you want to remove.

A confirmation prompt will appear. If you are sure you want to delete the status, click Yes, Delete.

This action is irreversible; if you make a mistake, you can create a new pre-defined grade setting to replace it.

Grading Components

This manages the components used by the school to grade each subject.

The Grading components setup can be found under Grading Setup > Academic > Grading components.

Create a Grading Component

Navigate to the top right corner of the screen and click the + New button to create a new grading component.

Fill in the necessary details:

  • Name: Enter the name of the grading component (e.g., Quizzes, Exams, Assignments)

  • Initials: Provide the initials for the grading component (e.g., QZ for Quizzes, EX for Exams)

Once all the details are filled out, click Add Grading Component to save the new component

Edit a Grading Component

Identify and select the Grading Component you wish to update by clicking the Pencil icon.

Update the necessary fields.

Delete a Grading Component

To delete an existing Grading Component, click the Trash bin icon next to the status you want to remove.

A confirmation prompt will appear. If you are sure you want to delete the status, click Yes, Delete.

This action is irreversible; if you make a mistake, you can create a new grading component to replace it.

Grading Templates

This manages the Templates used by the school. The Grading Templates setup can be found under Grading Setup > Academic > Grading Templates.

Create a Grading Template

Navigate to the top right corner of the screen and click the + New button to create a new grading component.

This requires setup for Academic Grading Components as the choices.

Fill out the necessary details:

  • Name - what to call the component

  • Description - more details about the template

Click on the drop-down below Component and choose from the options. Input the Percentage/Weight of the component. Multiple components can be added as needed as long as the total percentage is 100.

Once done, don't forget to click the Add template button.

Edit a Grading Template

Identify and select the Academic Grading Template you wish to update by clicking the Pencil button.

Update the necessary fields. Once done, click the Save Changes button.

Delete a Grading Template

To delete an existing Academic Grading Template, click the Trash bin icon next to the status you want to remove.

A confirmation prompt will appear. If you are sure you want to delete the status, click Yes, Delete.

This action is irreversible; if you make a mistake, you can create a new grading template to replace it.

Transmutation Table

The setup of the Transmutation Tables can be found under Grading Setup > Academic > Transmutation Table.

Create a Transmutation Table

Navigate to the top right corner of the screen and click the + New button to create a new Transmutation Table.

Multiple transmutation tables can be assigned to a subject. For instance, a subject can have both a transmuted numerical grade and a transmuted letter grade.

Fill out the necessary details:

  • Name - what to call the transmutation

  • Description - more information on the transmutation

  • Max Upper Range - the highest value you can set in the table.

Input multiple Ranges and the Transmuted Grades as required. Tick the box beside the Transmuted Grade (Pass column) to indicate if the grade is a Pass. Once done click Add Transmutation Table.

Edit a Transmutation Table

Identify and select the Transmutation Table you wish to update by clicking the Pencil icon.

Update the necessary fields. Once done, click the Save Changes button.

Delete a Transmutation Table

To delete an existing Transmutation Table, click the Trash bin icon next to the transmutation table you want to remove.

A confirmation prompt will appear. If you are sure you want to delete the status, click Yes, Delete.

This action is irreversible; if you make a mistake, you can create a new transmutation table to replace it.

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