Payment mode
Last updated: January 2025
This feature allows you to set up what payment terms are implemented by the school.
Access and Navigation
To access this module, go to Planning > Finance Setup > Payment mode
If you cannot view the link from the list, check the privilege assigned to your user account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
Create a New Payment mode
Click + New
Fill out the necessary details:
Label - what to call the Payment mode
Applies To - Specifies the grade level/s for which the payment mode is applicable.
Visible To - Defines the grade level/s that can view the payment mode.
Discount - Specifies whether the student will receive a discount when opting for this Payment mode. The discount can be entered as either a fixed amount or a percentage (ensure the % symbol is appended for percentage-based discounts).
Additional charge - Indicates whether an interest fee will be applied if the student selects this Payment Scheme. The input for the additional charge is a fixed amount.
Penalty application mode
When Penalty Application Mode is FIXED: late penalty for payment dues that remain unpaid will be applied after the due date and will only be applied once every due date.
When Penalty Application Mode is RECURRING: late penalty for payment dues that remain unpaid will be applied after the due date = penalty application will recur until payment for the due date is made.
Enrollment Verification (Optional) - This is an additional step in the enrollment process. Selected payment schemes may require enrollment verification, along with additional requirements that must be submitted or complied with. Until enrollment is verified, the student cannot receive grades in the score sheets.
Payment Due Dates
Description - The label or name assigned to the due date (e.g., "1st Payment")
Due Date - The specific date by which the payment must be made
PAID % or PAID AMOUNT - This can be toggled between PAID % and PAID AMOUNT
When using PAID %, the total percentage must sum to 100%
When using PAID AMOUNT, any amount can be assigned to each payment due date
Penalty - The penalty amount the student will incur if the payment is not made by the due date
Additional Charge (checkbox) - Determines whether the Additional Charge for this Payment Scheme will be divided equally among all due dates where this checkbox is selected
Click Add Payment mode once completed
Example for Additional Charge (Checkbox):
Additional Charge: ₱4,410.84
Due Dates with Checkbox Ticked: Upon Enrollment and 2nd Payment
The Additional Charge (₱4,410.84) will be divided equally among the due dates where the checkbox is ticked. In this case, the charge will be split between two due dates.
Upon Enrollment: ₱2,205.42 additional charge
2nd Payment: ₱2,205.42 additional charge
This ensures that the total Additional Charge is distributed evenly across the selected payment due dates.
The amount set for the Additional Charge must be evenly divisible by the number of ticked checkboxes.
Example: If the Additional Charge is ₱100 and there are 3 checkboxes ticked, the system will prompt an error because ₱100 divided by 3 results in a remainder. To ensure accurate allocation, the Additional Charge must be divisible equally among all selected due dates.
Duplicate a Payment mode
Click the Copy button to duplicate the Payment Mode.
A window will pop up displaying the existing settings of the copied Payment Scheme, which you can modify as needed.
Once you're finished, click Add Payment mode to save your changes.
Edit a Payment mode
Click the Pencil button on the Payment mode that you wish to edit. Modify the contents as needed.
Click Update Payment Scheme once done.
Delete a Payment mode
Click the Trash bin icon on the payment mode you wish to delete.
In the confirmation pop-up, click Delete if decided otherwise click No to go back
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