# Rooms
Rooms are labeled for your school's resources, including classrooms, laboratories, and other facilities. To enable the Room Module, you must first complete the Room Type Module.
## Access and Navigation
The **Rooms** module can be found under **Planning** > **Planning Setup**.
If you cannot view a link from the list, check the privilege assigned to your user account or role.
{% hint style="danger" %}
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
{% endhint %}
## Create a New Room
* To create a new room, click **+ New Room** in the upper right corner
* Fill out the required details
* **Room Code** - ensure the Room Code is unique
* **Description** - provides details about the room
* **Capacity** - define the maximum number of occupants
* **Room Type** - will display the room types from the previous module
* Click the **Add Room** button to save the new room
## Edit a Room
{% hint style="info" %}
Edits to Room Types are instantly reflected in the Scheduler View, regardless of the term selected in the main Planning menu.
{% endhint %}
* To edit a room, select the room you want to edit and click the **Pencil** icon
* In the Update Room Information form, update the necessary fields. Note: Room codes must remain unique
* Click the **Update Room** button to save your changes. You will be redirected to the Room page, where the updates will be immediately reflected
## Delete a Room
{% hint style="warning" %}
Rooms that are already scheduled, assigned, or in use for a course cannot be deleted.
{% endhint %}
{% hint style="info" %}
Edits to Rooms are instantly applied to the Scheduler View, regardless of the term selected in the main Planning menu.
{% endhint %}
To delete a room type:
* Select the room you want to remove and click the **Trash Bin** icon
* A confirmation alert will appear asking if you want to proceed with the deletion
* Click **Delete** to confirm. The room type will be removed from the list
## Add an Unavailable Schedule
* Click **Edit Availability** on the right side of the room
* To mark the room as unavailable, click **+ Unavailable Schedule** in the upper right corner. This will open the **Create New Room Unavailability** form
* Fill in all required details. Ensure that no fields are left blank
* Start Time
* End Time
* Day of the Week
* Click **Add Room Unavailability** to save the schedule. Once submitted, the new unavailability schedule will appear in the list
## Delete an Unavailable Schedule
* Click **Edit Availability** on the right side of the room. A list of unavailable schedules for that room will be displayed
* Find the schedule you want to delete and click the **Trash Bin** icon
* A confirmation message will appear. Click **Delete** to proceed
* The selected schedule will be removed from the list
## Search a Room
To search a room, enter a keyword or the exact room name in the **search bar** at the upper-right corner, then press **Enter** to search. The system will display all matching results based on your input.
## Import Rooms via CSV file
{% hint style="info" %}
Using the bulk import feature saves time from creating room entries one by one
{% endhint %}
* Click the **Upload** button in the upper-right corner of the page, next to the search bar
* To ensure the room details meet the required format, download the **template file** by clicking the provided link
* Once your file is ready, click on the **Choose a File or Drag it Here** field to upload it
* Click **Import File** after the upload is complete. The uploaded rooms will now be displayed in the list
## Frequently Asked Questions (FAQs)
**Question:** Why Can’t I See the “Room” Menu in My Account?
**Answer:** If the **"Room"** menu is not visible in your account, check if your user role has the necessary privileges:
1. Navigate to **Users > User Setup > User Groups**
2. Ensure that your account is assigned the correct permissions to access the **Room** module
***
**Question:** Why Am I Getting an Error When Uploading?
**Answer:** If you're encountering an error during file uploads, check that your file meets the following requirements:
* **Room Code** must be unique
* **Capacity** must be a numeric value and not less than 1
* **Room Type Codes** must be separated by commas
Ensure all data is correctly formatted before uploading
***
**Question:** Why Is One Room Missing After Uploading?
**Answer:** The first line of the uploaded **CSV** file is ignored because it serves as the column header.
To ensure all rooms are included:
* Verify that the room entries start from the **second row** of the file
* Check for any formatting errors or missing data in the file before uploading
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