Rooms
Last updated: March 2025
Last updated
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Last updated: March 2025
Last updated
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Rooms are labeled for your school's resources, including classrooms, laboratories, and other facilities. To enable the Room Module, you must first complete the Room Type Module.
The Rooms module can be found under Planning > Planning Setup.
If you cannot view a link from the list, check the privilege assigned to your user account or role.
Contact your school’s system administrator to request view or edit access if you cannot access the rights management screen.
To create a new room, click + New Room in the upper right corner
Fill out the required details
Room Code - ensure the Room Code is unique
Description - provides details about the room
Capacity - define the maximum number of occupants
Room Type - will display the room types from the previous module
Click the Add Room button to save the new room
To edit a room, select the room you want to edit and click the Pencil icon
In the Update Room Information form, update the necessary fields. Note: Room codes must remain unique
Click the Update Room button to save your changes. You will be redirected to the Room page, where the updates will be immediately reflected
Rooms that are already scheduled, assigned, or in use for a course cannot be deleted.
To delete a room type:
Select the room you want to remove and click the Trash Bin icon
A confirmation alert will appear asking if you want to proceed with the deletion
Click Delete to confirm. The room type will be removed from the list
Click Edit Availability on the right side of the room
To mark the room as unavailable, click + Unavailable Schedule in the upper right corner. This will open the Create New Room Unavailability form
Fill in all required details. Ensure that no fields are left blank
Start Time
End Time
Day of the Week
Click Add Room Unavailability to save the schedule. Once submitted, the new unavailability schedule will appear in the list
Click Edit Availability on the right side of the room. A list of unavailable schedules for that room will be displayed
Find the schedule you want to delete and click the Trash Bin icon
A confirmation message will appear. Click Delete to proceed
The selected schedule will be removed from the list
To search a room, enter a keyword or the exact room name in the search bar at the upper-right corner, then press Enter to search. The system will display all matching results based on your input.
Click the Upload button in the upper-right corner of the page, next to the search bar
To ensure the room details meet the required format, download the template file by clicking the provided link
Once your file is ready, click on the Choose a File or Drag it Here field to upload it
Click Import File after the upload is complete. The uploaded rooms will now be displayed in the list
Question: Why Can’t I See the “Room” Menu in My Account?
Answer: If the "Room" menu is not visible in your account, check if your user role has the necessary privileges:
Navigate to Users > User Setup > User Groups
Ensure that your account is assigned the correct permissions to access the Room module
Question: Why Am I Getting an Error When Uploading?
Answer: If you're encountering an error during file uploads, check that your file meets the following requirements:
Room Code must be unique
Capacity must be a numeric value and not less than 1
Room Type Codes must be separated by commas
Ensure all data is correctly formatted before uploading
Question: Why Is One Room Missing After Uploading?
Answer: The first line of the uploaded CSV file is ignored because it serves as the column header.
To ensure all rooms are included:
Verify that the room entries start from the second row of the file
Check for any formatting errors or missing data in the file before uploading
