Programs

Last updated: July 27, 2020 by CBT, BAS

In Programs, you can create and revise a program’s curriculum.

Click on the “Planning Setup” tab under Planning. On the Planning Setup menu, click on the “Programs” tab. This will show the Programs page.

Creating a New Program

1. To create a new program, click the “New Program” button on the upper right part of the page. This will give you an “Add a new offered program” form.

2. Fill up the necessary details. Do not leave any fields blank and do not use a code that has already been used.

Editing a Program

1. To edit a program, choose a program to edit and click on its edit/pencil icon. This will show an “Update Program” form. You may only edit the description of the program.

2. Once you are done editing the description, click “Update Program”. This will return you to the Programs page and you may now see your newly edited program in the list provided.

Discontinuing a Program

1. To archive a program, choose a program to archive and click on its archive/storage box icon.

2. An alert message will show asking if you are sure you want to discontinue the program. Click “Discontinue” to finalize the action. Your chosen item has now disappeared from the list.

Searching a Program

1. To search for a program, type in a keyword or the exact text on the search bar above.

2. Press enter on your keyboard to search. A list of searches that match your description should show below.

Viewing the Curriculum

1. To view the curriculum of a program, click on the “View” button of your chosen program.

2. Upon clicking, the latest version of the curriculum is displayed accordingly, where courses are classified to the year level and the term they are to be taken.

Pre-Requisites - Courses that a student needs to pass before being allowed to enlist a particular course

Co-Requisites - Courses that students need to enlist during the same term.

Required Units - The number of units a student must pass before they are allowed to enlist in a particular course

Adding a New Curriculum

1. Choose a program and click on its “View” button, which will show you the curriculum it follows.

2. If there are no revisions yet, you will see a “No revisions found.” notice on the page. To create one, you can click on the “Create a new one” text, which only appears when there are no revisions yet, or you can click on the “New Revision” button on the upper right part of the page.

3. A pop-up dialog window will appear to ask if creating a new revision "From scratch.." or "From existing".

4. Either one will bring you to the “Add a new revision” form, where all you need to fill out is the Revision ID. If you already have an existing revision, make sure you do not name your new revision as an existing revision.

5. Once you are done, click the “Add Revision” button. This will bring you to your newly made revision. If from scratch, it will be empty. If from existing, it will display the copied curriculum of the existing revision.

Viewing a Different Revision

1. Choose a program and click on its “View” button, which will show you the curriculum it follows.

2. To view a different or past revision, click on the dropdown that displays your current revision’s ID. This is located next to the program code on the upper left part of the page.

3. Choose a revision from there and click on it. This will display the curriculum of your chosen revision.

Updating a Revision ID

1. Choose a program and click on its “View” button, which will show you the curriculum it follows.

2. Click on the edit button next to the dropdown that displays your current revision’s ID.

3. Enter the new revision ID and click 'Update Revision'.

Adding a New Term

1. Choose a program and click on its “View” button, which will show you the curriculum it follows.

2. Create a new revision or choose a revision from the dropdown on the upper left part of the page to add a term into.

3. When you are in your chosen revision, click on the “New Term” button on the upper right corner of the page. This will bring you to the “Add a new term” form.

4. Fill up the necessary details.

Do not choose a year and term group that is already existing in the revision.

Pre-requisites for 1st Year - 1st Term group or combinations are not allowed.

You are not allowed to either add a course that is already existing in the same curriculum revision, add a pre-requisite that has not been added in a previous course, or add a course that has itself as a pre-requisite.

For co-requisites, you are only allowed to select courses from the existing pool of courses for the term being updated or created.

5. To add a course in the term, click the “Add Course” button found below the list of courses.

6. To remove a course in the term, click on the “x” icon that is on the same row as your chosen course to remove.

7. Once you are done, click the “Add Term” button. This will bring you back to the curriculum page where your newly added term can already be seen.

Editing a Term

1. Choose a program and click on its “View” button, which will show you the curriculum it follows.

2. Create a new revision or choose a revision from the dropdown on the upper left part of the page to add a term into.

3. When you are in your chosen revision, choose a term to edit and click on its edit/pencil icon. This will bring you to the “Update term” form.

4. You may only edit, add, or remove courses in that term. Former rules still follows: adding prerequisites for courses in the 1st Year - 1st Term group is not allowed; you are also not allowed to either add a course that has already been added in the past or the current term, add a prerequisite that has not been added in a previous course, or add a course that has itself as a prerequisite.

5. Once you are done, click the “Update Term” button. This will bring you back to the curriculum page where your newly edited term can already be seen.

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