Student Reports

Last updated: July 4, 2021 by BAS

Student List Generator

This report allows you to generate a list of students based on the courses they are currently taking, the programs they are in and their student status.

1.Filter the list of students with the following criteria:

• Course: Choose a course to filter the list to students enrolled in the chosen course.

• Program: Choose a program to show only students enrolled in the chosen program.

• Status: Choose a status to display only students with that type of status.

• Fields to display: Choose the kinds of student information you want to display, which will represent by columns in the report.

• School term: Choose the school term these filters will be applied on.

• Grade Filters: Choose additional filters regarding the student's grades.

• Other Filters: Choose other additional filters.

2.Choose which fields to extract for each student by typing the specific fields on the 'Fields to Display' row.

3.Select the term from which the list generator will export the information.

4. Click Download Report.

Enrollment Report

This report shows you each enrolled student's classes for a chosen term. This report has two sheets: Enrollment and Enlistment.

• Enrollment - Students tagged by the cashiers as Officially Enrolled.

• Enlistment - Students that have selected subjects but have not yet paid or have not yet been tagged by the cashiers as officially enrolled.

Select the term you want to download and click on the Download Report button.

Information included in this report are as follows:

• Student Number

• Student Last Name

• Student First Name

• Student Middle Name

• Year Level

• Program Code

• Program Name

• Student's Program Revision

• Subjects Enrolled

• Units per Subject Enrolled

• Block Section Name

• Free Section Name

• Course Equivalency of Subject Enrolled

• Faculty Assigned per Subject Enrolled

• Schedule per Subject Enrolled

• Room per Subject Enrolled

Generating this report should take no more than 10 minutes.

Enrollment Summary

This reports exports a count of students by sex per year level, per program and college. By default, the filter selected is set to 'All' which means that all programs and colleges are to be included in the report.

Below is an example of the report to be generated.

Grades Summary Report

This report exports all of the grades of students currently enrolled.

Select the term you want to download and click on the Download Report button.

Information included in this report are as follows:

• Student Name (Last Name, First Name format)

• Student Number

• Program Code

• Year Level

• Enrolled Course Code

• Enrolled Course Description

• Enrolled Course Unit

• Enrolled Course Equivalency Code

• Enrolled Course Equivalency Unit

• Grading Schemes (This will depend on your grading scheme setup)

  • Prelim Grades

  • Midterm Grades

  • Finals Grades

• Faculty assigned to the Course

• Name of User who last encoded or updated the grades of the student

• Timestamp of encoding

Generating this report should take no more than 10 minutes.