Class Demand
Last updated: November 16, 2020 by CBT, BAS
With Class Demand, you can plan for the number of classes the school will be opening for the next term. Edusuite provides a forecasting feature that will suggest which and how many classes are needed for the next term. You can also re-advise students to different classes, if you decide not to open a certain class.
Click on the “Class demand” tab found under the Planning category. This will bring you the Class demands page.
The number of students expected to enroll (found below the 'Class Demand' title) is the sum of students that answered 'Yes' to their Intent to Enroll banner and students with the same Starting Term as the incoming term.
Creating a New Class Demand
1) Click on the “New Class Demand” button on the upper right corner of the page. This will show a “New class demand” form.
2) Enter a description for your new class demand. (Tip: The more descriptive, the better!)
3) If you want to have the system forecast the sections you need to open for the next term, check the “Forecast sections to open” option.
If you choose to not forecast sections, sections in your class demand will depend entirely on the classes needed by your active block sections. Class demands automatically update when block sections are added , removed, or modified.
Algorithm Types:
Prioritize Regular Offering - Ideal for schools that are used to the the block sections workflow. Subjects to be prioritized in the forecast will be based on the term to be opened for enrollment. (If the incoming term is 1st term, 1st term courses will be prioritized)
Prioritize Earlier Course - Ideal for schools that have a lot of irregular students. This algorithm will prioritize subjects from the left of a student's enrollment term.
Minimum Students per Section - Indicate the minimum number of students needed for the system to automatically open a section.
Maximum Advised Units - Select the maximum number of units to be advised to all students
4. Afterwards, click the “Add Class Demand” button to create your new class demand. You will now be returned to the Class demands page where you will see your newly created class demand. If you chose to forecast sections to open, you will see that the class demand is in a “Forecasting” status. If so, you will need to wait until the forecasting is done before you can do anything with that class demand.
Refreshing a Class Demand's Block Section Count
This feature will allow you to update the block sections included in the forecast.
1. Choose the class demand you want to update and hover your mouse on the upper right portion of the selected Class Demand's 'box'. Upon doing so, you will see additional options. Click on Refresh block sections. A confirmation screen will be displayed.
Make sure that block section statuses have been updated accordingly for sections to be included or excluded from the forecast.
2. Choose from the available Block Section refresh options and then click Refresh Class Demand button. The duration of your class demand's refresh will depend on your selected block section refresh setting.
Refresh All Block Sections - This option will take the longest time to load of the three.
Refresh Changed Block Sections Only
Refresh All Block Sections but Ignore Passed Grades - This is the fastest option among the three block section refresh settings.
Make sure that block section statuses have been updated accordingly for sections to be included or excluded from the forecast.
Editing a Class Demand
Edits to the Class Demand are applied in real-time to the Scheduler View, regardless of which term is indicated in the main Planning menus section.
1. Choose the class demand you want to edit and hover your mouse on the upper right portion of the selected Class Demand's 'box.'. Upon doing so, you will see additional options. Click on Update, where you will be shown the “Update class demand” form.
2. You will only be able to edit the description. When you are done, click on “Save Class Demand”. You will be returned to the Class demands page where you will see that your class demand’s description is now updated.
Deleting a Class Demand
Edits to the Class Demand are applied in real-time to the Scheduler View, regardless of which term is indicated in the main Planning menus section.
1. Choose the class demand you want to delete and hover your mouse on the upper right portion of the selected Class Demand's 'box.'. Upon doing so, you will see additional options. Click on Delete, where you will be shown the “Update class demand” form.
2. An alert message will show asking if you are sure you want to delete the item. Click “Delete” to finalize the deletion. Your chosen item has now disappeared from the list.
You cannot delete an Active Class Demand.
Searching a Class Demand
1) To search for a class demand, type in a keyword or the exact text on the search bar above.
2) Press enter on your keyboard to search. A list of searches that match your description should show below.
Viewing a Class Demand
1) Choose a class demand to view and then click on its “View Class Demand”.
2) You will be brought to a page where you will be able to see and add sections to be opened for next term for that class demand.
3) Here you will see each section has an amount of students that would need to take that class for the next term. They are divided into two types of section: block section and free section. You may also see the amount of block sections and the amount of free sections needed to open for the next term.
This list is sorted based on the number of students advised per subject.
Adding Free Sections in a Class Demand
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2. You will see there are editable text boxes under the “Free Section” column. Choose a class that you need to add sections to and change the number that is set on the text box to how much free sections you want to open next term.
3. Upon editing, you will be shown a message that tells you your changes have been saved.
Searching a Class
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) To search for a class in that class demand, type in a keyword or the exact text on the search bar above.
3) Press enter on your keyboard to search. A list of searches that match your description should show below.
Viewing Students in a Class
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) You will see the numbers under the Students column is clickable. Choose a course and click on the number under Students. This will open a page with the list of students to enroll in that course divided into block students and free students.
Searching a Student in a Class
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) You will see the numbers under the Students column is clickable. Choose a course and click on the number under Students, where you will be sent to a page with the list of students to enroll in that course.
3) To search for a student, type in a keyword or the exact text on the search bar above.
4) Press enter on your keyboard to search. A list of searches that match your description should show below.
Filter number of Rows
1) If you want to increase the data shown below, you may select how many rows to display
Readvising Students in a Class
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) Choose a class from there and hover on it. You will see that an icon will be shown on the far right of the row. This is the readvise icon. Click on it and you will see that it will move clockwise.
3) Wait until the frame refreshes, then you should see that there are now indications of students added and removed from different courses under the Students column.
4) If you view the students, you will see there are some student names that are crossed out if they are the ones removed from the course.
Readvising Students in All Classes / Filtering Free Sections
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) On the upper right corner of the page, you will see a “Readvise All” button. Click on the button and you will be brought back to the Class demands page, where your class demand will show a “Readvising” status. Wait until this is finished.
3) After readvising, you may now view the class demand once more. You should see that there are now indications of students added and removed from different courses under the Students column.
4) If you view the students, you will see there are some student names that are crossed out if they are the ones removed from the course.
Locking of Courses
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) Choose a course you want to lock and hover over it. A lock icon will appear on the right side.
3) Click the lock icon to lock the chosen course. You will see that there is now a lock icon beside the course code.
4) This feature sets the minimum assigned free section per course to 1.
Locking of Term Courses
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) Click on the lock icon beside the search bar. A form containing a list of programs will appear.
3) Choose a program and the term containing the courses you want to lock.
4) This feature sets the minimum assigned free section of the courses under that term to 1.
Downloading the Forecasting Report
1) Choose a class demand to view and then click on its “View Class Demand”. This will bring you to the details of the chosen class demand.
2) Click on the download icon beside the "Readvise All" button to download the report.
3) You will receive a text file with the list of advised students and their forecasted courses, as well as an overview of the report.
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