Sections

Last updated: April 30, 2020 by CLG

Purpose: To setup the sections per grade level and assign students on each section

Prerequisite/dependencies: Faculty ; Rooms ; Students

Output: Sections with students

Go to Planning > School Year Setup > Sections

Importing New Sections (via CSV file)

Using import saves time from creating section entries one by one.

1) Click on the drop-down below Sections and choose which School year to manage.

2) Click Import on the upper right portion.

3) It will prompt the required data for a successful import:

Section Name - must be unique
Grade level - input "KINDER_1", "KINDER_2", "GRADE_1", "GRADE_2", "GRADE_3" and so on
Strand code - input NO_STRAND for grades 1-10; should be from Track/Strands entries.
Adviser - Faculty Email; should be from Faculty.
Room Code - under what room does this section belong?; should be from Room entries.
(Optional) Student Numbers - must be unique; can be multiple separated by "|"
Start Time (HH:mm) - 24-hour format; start time of the section's class
End Time (HH:mm) - 24-hour format; end time of the section's class

A template is also provided where these data can be inputted.

3) Once all data is provided and attached, don't forget to click Import.

Creating a New Section

1) Click on the drop-downs below Sections; choose which Grade Level and School year to manage.

2) Click + New.

3) Fill out the necessary details:

Name - what to name the section; must be unique
Adviser - who will manage the class?; should be from Faculty.
Room Code - under what room does this section belong?; should be from Room entries.
Start Time (HH:mm) - 24-hour format; start time of the section's class
End Time (HH:mm) - 24-hour format; end time of the section's class
Tick/Untick the checkbox if a non-academic scoresheet should be created for the section

4) Once done, don't forget to click Add Section.

Editing a Section

1) Select the section you want to edit and click the edit/pencil button.

2) Update the information as needed. Click Save Changes once done.

If the section was initially created to include Non-Academic Scoresheets and already has grades, unticking the checkbox will delete any non-academic grades associated with the section.

Deleting a Section

Searching a Section

Adding a Student to a Section

1) Click on the drop-downs below Sections; choose which Grade Level and School year to manage.

2) Click (n) Students blue button where (n) is the current number of students that the section currently has. In the example below, it is zero.

3) Click + Add.

4) On the drop-down, select the students to assign to the section; can be multiple at a time. The current selection contains the students on that certain grade level and those who have not yet been assigned to any other section for that grade level.

5) Once done, click Add students.